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pdfJune 28, 2007
Exhibit 121
FCIC-Appendix III
ENTITY REQUIREMENTS FOR eDAS
Format/Edits
Section/Attribute
ENTITY
Description/Edit
“ENTITY” is the title of this section. It identifies the opening and closing of
the xml transaction for an entity. This document provides additional reporting
requirements of data under this section.
Entity precedes SBI.
The process flag and/or change flag submitted for this section will be inherited
unless otherwise indicated. Example: .
CHANGE_FLAG (ATTRIBUTE)
If Process Flag = 2 or 5 certain data will be allowed to change after initial
acceptance. Tags have been identified by flags below. Flag of ‘1’ will only be
allowed to change data identified by ‘1’. Flag of ‘2’ will be allowed to change
data identified by ‘1 or 2’. Flag of ‘3’ will be allowed to change any data.
Valid flags:
1 = general
2 = company approval
3 = RMA approval
Change flag will default to 2 unless otherwise indicated.
PROCESS_FLAG (ATTRIBUTE)
Valid flags:
1 = original
2 = modify
3 = delete
4 = validate (original)
5 = validate (modify)
6 = quote (only applicable for premium)
7 = retrieve
8 = cancel (only applicable for Livestock crop policy)
9 = re-instate (only applicable for Livestock crop policy)
Process flag will default to 1 unless otherwise indicated.
FCIC-APPENDIX III
121 - 1
RY 2008
June 28, 2007
Exhibit 121
FCIC-Appendix III
ENTITY REQUIREMENTS FOR eDAS
Format/Edits
No.
Tag
Key
Level of
Change
1*
Y
3
Y/Y
REQ
2*
2
Y/Y
3*
2
4*
2
FCIC-APPENDIX III
IN/
OUT
REQ/
OPT/
CON
Max
Size
Picture
Description/Edit
2
X(02)
REQ
1
9(01)
Y/Y
REQ
9
X(09)
Y/Y
REQ
1
X(01)
Edit with an Approved Insurance
Provider/Company table.
Must be one of the following:
1 = SSN,
2 = EIN,
5 = BIA Number.
(See Exhibit 121-1 for valid
combinations)
If ID Type equals:
‘1’ then Social Security Number
(Numeric),
‘2’ then EIN Number (Numeric,
> zero),
‘5’ then Bureau of Indian Affairs
No. (may be alpha-numeric).
See Note at end regarding
Non-Citizen SSN Reporting.
(See Exhibit 121-1 for valid
combinations). Edit to SSA file
and ITS database. Edit for
duplicate coverage.
Must be one of the following:
A = Public Schools
B = Bureau of Indian Affairs
C = Corporation
D = Estates
E = Associations, Clubs,
Private Schools,
and/or Other Tax-Exempt
Organizations (religious)
G = Receiver or Liquidator
H = Public Agency (State)
I = Individual
J = Joint Operators/CoOwners/Joint Ventures
P = Partnership
R = Revocable Trusts
S = Spousal (Married)
T = Irrevocable Trusts
V = Public Agency (County)
W = Public Agency (City)
X = Individual Operating as
Company
Y = Limited Liability Company
(LLC)
(See Exhibit 121-1 for valid
combinations)
121 - 2
RY 2008
June 28, 2007
Exhibit 121
FCIC-Appendix III
ENTITY REQUIREMENTS FOR eDAS
Format/Edits
No.
Tag
Key
Level of
Change
Picture
Description/Edit
5*
Y
2
Y/Y
REQ
8
9(08)
CON
20
X(20)
Y/Y
CON
10
X(10)
1
Y/Y
OPT
10
X(10)
1
Y/Y
OPT
5
X(05)
10
1
Y/Y
OPT
4
X(04)
11
<BUSINESS_
NAME>
1
Y/Y
CON
35
X(35)
12
<EMPLOYEE>
1
Y/Y
REQ
1
X(01)
Required. Entity Key ID unique
within an Approved Insurance
Provider to represent an Entity
based on ID Type, ID Number,
and Entity Type.
Producer Last Name, see Exhibit
121-1 for Reporting
Requirements. If ‘FLB’,
Producer Last Name is required
if Business name is blank. If
’BUS’ leave Producer Last
Name blank. Any entry requires
a minimum of 2 characters,
Alpha including (-), (.), ( ), (‘),
(,).
Producer First Name, see Exhibit
121-1 for Reporting
Requirements. If ‘FLB’,
Producer First Name is required
if Business name is blank. If
’BUS’ leave Producer First
Name blank. Alpha including
(-), (.), ( ), (‘), (,).
Producer Middle Name.
Alpha including (-), (.), ( ), (‘),
(,).
Producer Name Suffix (e.g. SR,
JR, II, etc.). Alpha including
(-), (.), ( ), (‘), (,).
Producer Title (e.g. DR, etc.).
Alpha including (-), (.), ( ), (‘),
(,).
Business Name. See Exhibit
121-1 for reporting requirements.
Alphanumeric including (-), (,),
(.), ( ), (‘), (&), (%), (*), (+), (#).
Must be one of the following:
A = Agent or Adjuster
B = Business, Financial, Legal or
Familial relationship or a person
with a substantial interest in the
policyholder. See Note at end of
Exhibit.
C = Company Employee
E = RMA Employee
N = None of the Above
R = Relative of Company
Employee
6
<LAST_NAME>
1
Y/Y
7
<FIRST_NAME>
1
8
<MIDDLE_NAME>
9
FCIC-APPENDIX III
IN/
OUT
REQ/
OPT/
CON
Max
Size
121 - 3
RY 2008
June 28, 2007
Exhibit 121
FCIC-Appendix III
ENTITY REQUIREMENTS FOR eDAS
Format/Edits
No.
Tag
13
<UNINS_SBI_FLG>
1
Y/Y
CON
14
<AUTHORIZATION_
NUM>
2
Y/Y
15
<FCIC_DT_TM>
NA
16
*
17
<REINSURANCE_
YEAR>
<TRANS_
SEQUENCE_NUM>
18
<TRANS_RECORD_
NUM>
<TRANSACTION_
FLAG>
19
Key
Y
**
<ENTITY_
DETAIL>
**
20
<DETAIL_NUM>
Y
21
Level of
Change
IN/
OUT
REQ/
OPT/
CON
Max
Size
Picture
Description/Edit
1
X(01)
CON
5
9(05)
N/Y
REQ
19
X(19)
NA
Y/Y
REQ
4
9(04)
NA
N/Y
REQ
8
9(08)
NA
N/Y
REQ
6
9(06)
Uninsurable SBI Flag. If a SBI
does not have, or does not
provide, a valid ID number
and the primary entity share has
been reduced, flag = ‘Y’.
Authorization Number provided
by Reinsurance Services
Division (RSD) approving the
original, change or deletion.
Change Flag must = 3 and
Process Flag must = 1, 2, 3, 4 or
5. If changing a “Key” field
with Level of Change = 2,
Authorization Number assigned
by administrative screen and
Change Flag must = 2.
FCIC Control Date and Time of
process, format MM/DD/YYYY
HH:MM:SS. There is a space
between the YY and HH.
The Reinsurance Year. Format
YYYY.
Transaction Sequential Number
assigned to each transaction
number processed by eDAS.
Transaction Record Number
NA
N/Y
REQ
1
X(01)
The beginning of entity
information at a detail level.
NA
Y/Y
REQ
3
9(03)
<ADDRESS_
LINE_1>
1
Y/Y
REQ
35
X(35)
22
<ADDRESS_
LINE_2>
1
Y/Y
OPT
35
X(35)
23
<CITY>
1
Y/Y
REQ
35
X(35)
24
<ADDRESS_
STATE>
1
Y/Y
REQ
2
X(02)
FCIC-APPENDIX III
If transaction accepted, flag = Y.
If rejected, flag = N. If deleted,
flag = D. If cancel, flag = C.
121 - 4
Entity Detail Number. Multiple
records with an unique number.
Must be ≥ 1 or ≤ 999.
Address Line 1. Alphanumeric
including (-), (,), (.), ( ), (&),
(%), (#), (/).
Address Line 2. Alphanumeric
including (-), (,), (.), ( ), (&),
(%), (#), (/).
If State code = ‘ZZ’ enter foreign
city and country.
Enter Alpha state abbreviation.
Edit with FIPS State Table. If a
foreign country, enter ‘ZZ’.
RY 2008
June 28, 2007
Exhibit 121
FCIC-Appendix III
ENTITY REQUIREMENTS FOR eDAS
Format/Edits
No.
Tag
25
<ADDRESS_
COUNTY>
<ZIP_CODE>
26
Key
Level of
Change
IN/
OUT
REQ/
OPT/
CON
Max
Size
Picture
Description/Edit
Edit with county table. Must be
valid for zip code submitted.
If State NE ‘ZZ’ must be a valid
US zip code. Edit with lookup
table for current address state
and county.
Must be numeric.
Must be numeric and > zero. If
a producer does not have a phone
number submit all 5’s.
Authorization Number provided
by Reinsurance Services
Division (RSD) approving the
original, change or deletion.
Change Flag must = 3 and
Process Flag must = 1, 2, 3, 4 or
5. If changing a “Key” field
with Level of Change = 2,
Authorization Number assigned
by administrative screen and
Change Flag must = 2.
If transaction accepted, flag = Y.
If rejected, flag = N. If deleted,
flag = D. If cancel, flag = C.
1
Y/Y
REQ
3
9(03)
1
Y/Y
REQ
5
X(05)
27
28
<ZIP_EXTENSION>
<PHONE_
NUMBER>
1
1
Y/Y
Y/Y
OPT
REQ
4
10
X(04)
X(10)
29
<AUTHORIZATION_
NUM>
2
Y/Y
CON
5
9(05)
30
<TRANSACTION_
FLAG>
NA
N/Y
REQ
1
X(01)
**
</ENTITY_
DETAIL>
**
End of entity information at a
detail level.
Notes: Key fields are: Approved Insurance Provider (field 1), Entity Key ID (field 5), Reinsurance Year (field 16)
Key fields with Level of Change = 3 will be allowed with RMA approval. When a company submits this
information, eDAS will change all other associated data to the new information.
Key fields with Level of Change = 2 requiring a change to that field, company will use an
administrative screen to identify this change. eDAS will use this information to verify the data when
submitted.
* Data elements that must be accepted to meet timely reporting of an eligible crop insurance contract for
AGR/AGR-L.
Non-Citizen SSN Reporting:
MGR-05-008 does not apply to the current products that are processed by eDAS. The following
information still applies.
In accordance with the Federal Crop Insurance Act and the Common Crop Insurance Policy Basic
Provisions, the submission of a Social Security Number (SSN) or Employer Identification Number (EIN) is
required to participate in the multiple peril crop insurance program or Livestock Insurance Program.
Additionally, the Standard Reinsurance Agreement and Livestock Price Reinsurance Agreement definitions
provide that an eligible crop insurance contract is for an eligible producer who possesses an EIN or SSN. If
FCIC-APPENDIX III
121 - 5
RY 2008
June 28, 2007
Exhibit 121
FCIC-Appendix III
ENTITY REQUIREMENTS FOR eDAS
Format/Edits
No.
Tag
Key
Level of
Change
IN/
OUT
REQ/
OPT/
CON
Max
Size
Picture
Description/Edit
the non-citizen cannot provide a SSN, even if it is due to not being eligible for a SSN, the amount of
coverage for all crops included on the application must be reduced proportionately by the percentage
interest in the insured of such persons in accordance with Section 2(b)(2(i) of the Basic Provisions.
Consistent with current policy provisions and the Act, RMA’s systems require a SSN for all individuals,
including non-citizens, receiving benefits through the crop insurance program either as a policyholder or as
a person with substantial beneficial interest in a policyholder. Securing of a SSN will be the sole
responsibility of those individuals needing such and RMA will not provide a letter or other
recommendations on behalf of the individual to obtain such. They must meet all requirements of the Social
Security Administration under their current operating procedures.
Employee
Refer to SRA section IF, F, 4, h
Information regarding column headers:
1) ‘Tag’ identifies the naming convention used in creation of XML.
2) ‘Key’ identifies the tags that are key to the validation/storage of data.
3) ‘Level of Change’ identifies the data that is allowed to change and at what level according to Change
Flag.
4) ‘IN/OUT’ identifies the direction of data, IN for input and OUT for output with flags ‘N’ (NO) and ‘Y’
(YES).
5) ‘REQ/OPT/CON’ identifies if the data is required (REQ), optional (OPT), or conditional (CON). If
optional or conditional and there is no data to report the tag is not used.
6) ‘Max Size’ is the maximum size of data allowed for that tag.
7) ‘Picture’ identifies the type of data expected.
8) ‘Description/Edit’ gives additional information.
On an update, only the key fields that define the sections are required plus any changed fields or new
section(s).
FCIC-APPENDIX III
121 - 6
RY 2008
</pre><Table class="table"><tr><Td>File Type</td><td>application/pdf</td></tr><tr><Td>File Title</td><td>Microsoft Word - EXH121.doc</td></tr><tr><Td>Author</td><td>julie.carew</td></tr><tr><Td>File Modified</td><td>2007-06-28</td></tr><tr><Td>File Created</td><td>2007-06-28</td></tr></table></div></div></div><hr>
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