MSIX Privacy Impact Assessment

Privacy Impact Assessment
System Name: Migrant Student Information Exchange (MSIX)
System Owner: Francisco Garcia, Director OME
Author: Jennifer K. Dozier
Date: May 24, 2006

1. What information will be collected for the system (Ex. Name, Social Security Number,
Annual income, etc)?
See Minimum Date Elements

2. Why is this information being collected?
This information is collected to assist States in the electronic exchange of pertinent educational
and health related information in accordance with the statutory requirements of Section 1308(b)
of the Elementary and Secondary Education Act as amended by the No Child Left Behind Act of
2001 (NCLB).
3. How will the information be used?
The information will be used to facilitate the timely enrollment, grade and course placement, and
credit accrual of migrant students who move from one district or State to another due to their
migrant lifestyle.
4. Will this information be shared with any other agency? If so, with which agency or
agencies?
This information will be shared amongst State and Local Education Agencies.
5. Describe the notice or opportunities for consent that are provided to individuals about
what information is collected and how that information is shared with others
organizations. (e.g., posted Privacy Notice).
The following notice will be provided to users regarding what information is collected and how that
information is shared:
You must read the statement below, and click "Continue" to access the Department of
Education's MSIX website. Some users may need to scroll to the bottom of the screen to see the
"Continue" button.
This is a United States Department of Education computer system, which may be accessed and
used only for official Government business by authorized personnel. Unauthorized access or use
of this computer system may subject violators to criminal, civil, and/or administrative action.
This system contains personal information protected under the provisions of the Privacy Act of
1974, 5 U.S.C. § 552a -- as amended. Violations of the provisions of the Act may subject the
offender to criminal penalties.
6. How will the information be secured?
The information is secured following the guidance of OMB Circular A-130, “Management of
Federal Information Resources, “Appendix III, “Security of Federal Automated Information
Resources,” and Public Law 100-235, “Computer Security Act of 1987.” The Migrant Student

Information Exchange is a major application requiring a system security plan (system security
plans are required by OMB Circular A-130 Appendix III and Public Law 100-235, “Computer
Security Act of 1987.” The system security plan details the security requirements and describes
the security controls that are in place to meet those requirements.
7. Is a system of records being created or updated with the collection of this information?
Yes, a system of records is being created with the collection of this information.