Public Housing Agency (PHA), Lease Requirements, Recordkeeping Requirements

Forms and Documents

Document Name	Status
ICR_ 2577-0006.doc Supporting Statement A	2009-05-28

IC Document Collections

IC ID	Document Title	Status
27743	Public Housing Agency (PHA), Lease Requirements, Recordkeeping Requirements	Modified

ICR Details

OMB Control No: 2577-0006	ICR Reference No: 200905-2577-010
Status: Historical Active	Previous ICR Reference No: 200603-2577-003
Agency/Subagency: HUD/PIH	Agency Tracking No:
Title: Public Housing Agency (PHA), Lease Requirements, Recordkeeping Requirements
Type of Information Collection: Extension without change of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 07/27/2009
	Date Received in OIRA: 05/29/2009
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	07/31/2012	36 Months From Approved	07/31/2009
Responses	3,151	0	3,330
Time Burden (Hours)	5,671,800	0	156,816
Cost Burden (Dollars)	0	0	0

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Abstract: Public Housing Agencies (PHA) are required to keep records for implementation of Federal regulations governing dwelling leases in public housing. The information is retained by the PHAs that manage public housing and is used for operating purposes.

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Authorizing Statute(s): None

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	74 FR 59	03/30/2009
30-day Notice:	Federal Register Citation:	Citation Date:
	74 FR 102	05/29/2009
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
Public Housing Agency (PHA), Lease Requirements, Recordkeeping Requirements

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	3,151	3,330	0	0	-179	0
Annual Time Burden (Hours)	5,671,800	156,816	0	0	5,514,984	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: The number of respondents only includes combined PHAs which administer both the public housing and the Housing Choice Voucher programs, and PHAs that administer only the public housing program. Thus, a PHA is responsible for entering into a lease agreement with each of its public housing residents; and for reviewing/updating the lease based upon an annual reexamination of income and/or other changes to the lease such as a change in family composition (e.g., an increase/decrease in household members). The lease establishes the effective date that a tenant occupies a public housing unit. Also, each respondent is responsible for the processing and handling of both informal and formal grievances. However, the filing of the grievance itself is originated by the individual tenant. Thus, the increase in burden hours takes into account the total number of public housing residents in occupancy along with the hours involved in a PHA’s handling of public housing tenant grievances.

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Annual Cost to Federal Government: $0

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? Uncollected

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? Uncollected

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 05/29/2009

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