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pdf2.1 Museum Background
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Museum Background
2.1 Which of the following most closely describes your museum? (select one)
Aquarium
Historic house/site
Arboretum/botanical garden
History museum
Art museum
Natural history/anthropology museum
Children’s/youth museum
Nature center
General museum (collections from two
or more disciplines)
Planetarium
Science/technology museum
Specialized museum (collections
limited to one narrow discipline)
Zoo
Other; please
specify
2.2 Which of the following most closely describes your museum’s governance? (select one)
College, university or other academic entity
Non-profit, non-governmental organization or foundation
Native American Tribe/Native Hawaiian Organization
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Federal
State
Local (county or municipal)
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Museum Background
2.2.a Which of the following most closely describes your academic entity? (select one)
Community college
Historically Black college or university
Private four-year college or university
State four-year college or university
Other, please specify
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Museum Background
Year
Don't know
Number of people
Don't know
2.3 What year was the museum first open to the
public?
2.4 How many people have held the museum’s
leadership role (e.g., director, curator, president)
over the past seven years (since 2004)?
2.5 How many current staff members does the museum have?
Number of employees
Don't know
Full-time employees
Part-time employees
Unpaid staff (volunteers, docents, board members)
3. Other Grant Programs
Number of applications
Don't know
3.1 How many times has your museum applied for
IMLS grants in the last 12 months?
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Museum Background
3.2 Has your museum ever applied for any of the OTHER IMLS grants listed below? If yes, were you awarded a grant? If
grant was awarded, was it before or after your MFA application? Select one answer in each grant program row:
Did not apply for
this IMLS grant
Applied for this
grant but did not
receive award
Applied and grant
was awarded
BEFORE the MFA
application
Applied and grant
was awarded
AFTER the MFA
application
a. 21st Century Museum Professionals
b. Connecting to Collections: Statewide
Implementation Grants
c. Connecting to Collections: Statewide
Planning Grants
d. Conservation Assessment Program
e. Conservation Project Support
f. Museum Assessment Program
g. National Leadership Grants
h. Museum Grants for African American
History and Culture
i. Native American/Native Hawaiian Museum
Services
j. American Heritage Preservation Grants
3.3 Has your museum applied for any federal agency grants other than to IMLS?
Yes
No
Don't know
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MFA Survey - Part A-III - Application Process
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Overall Application Process
In order to improve the MFA application process, IMLS is interested in your experience(s) with the
process. Please take into account all MFA applications your museum has submitted for the 2008-2010
funding cycle:
Project Title
Funded
Award
From
Award To
Number of
Contact Name
Extensions
Contact Title
4.1 The IMLS Museums for America grant program requires museums to commit to a 1:1 cost sharing for the proposed
project. Did your institution ever CONSIDER applying for a MFA grant but DID NOT APPLY due to the cost sharing
requirement?
Yes
No
Don't know
4.2 For the MFA application(s) the museum did submit to IMLS in the past three years, did the cost-sharing requirement
have an impact on any of the following with respect to your proposed project(s)? Select one answer in each row:
No
Yes
Don't know
a. Amount of time to raise the cost sharing
funds
b. Type of MFA grant applied for
c. Duration of the proposed project
d. Scope of the proposed project
e. Staffing costs of the proposed project
f. Non-labor costs of the proposed project
4.3 Which of the following description(s) apply to the person(s) who wrote your MFA application(s) over the past three
years? Select all that apply:
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a. Dedicated staffed grant writer (paid or unpaid)
b. Hired grant writer(s) as consultant
c. Administrative leadership (e.g. Executive Director, Head Curator, President)
d. Other staff member(s) (e.g. Program Coordinator)
e. Other; please specify
f. Don't know
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Overall Application Process
4.4 Were you aware of the IMLS outreach activities listed below? If yes, did you participate in any of the activities? If
yes, how helpful were the activities in completing your MFA application? Select one answer for each activity:
Was not
aware of this
activity
Was aware but
did not
participate
Participated
and activity
was not at all
helpful
Participated
and activity
was
somewhat
helpful
Participated
and activity
was very
helpful
a. Information session(s) at
conferences/meetings
b. Information from national, regional or
state associations regarding MFA
application
c. Audio conference calls prior to application
deadlines
d. Individual counseling through phone
calls, emails, or in-person visits
4.5 Were you aware of the following MFA resources posted on the IMLS website? If yes, did you utilize any of the
resources? If yes, how helpful were the resources in completing your application? Select one answer for each resource:
Was not
aware of this
resource
Was aware but
did not utilize
Utilized and
resource was
not at all
helpful
Utilized and
resource was
somewhat
helpful
Utilized and
resource was
very helpful
a. Sample MFA applications and tips on
IMLS website
b. Outcome-based evaluation resources
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Overall Application Process
4.6 To what extent do you disagree or agree with the following statements? Select one answer for each statement:
Strongly
disagree
Disagree
Agree
Strongly agree
Don't know or
not applicable
a. Information about the MFA grant
opportunities was easy to obtain.
b. The MFA application guidelines and
requirements were clear.
c. Instructions on budget (e.g. direct,
indirect costs, cost-sharing) were clear.
d. The evaluation requirements were clear.
e. The MFA grant-review process was clear.
f. Downloading the application from the
Grants.gov website was easy.
g. Submitting the online application
through the Grants.gov website was easy.
h. IMLS staff was helpful in answering
questions about using the Grants.gov
website.
i. Submitting an application by hand and
mail was easier than using Grants.gov.
4.7 Including yourself, has anyone on your staff served as a:
Yes
No
Don't know
a. Field reviewer for the MFA grant program
b. Grant review panelist for the MFA grant
program
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MFA Survey - Part A-III - Application Process
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MFA Survey - Part A-III - Application Process (Continued)
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Overall Application Process
5.1 IMLS is interested in hearing if the application process itself, regardless of funding, had any effects on your museum.
To what extent did the application process prompt your museum to :
Not at all affected
Somewhat
affected
Affected a lot
Don't know
a. Create a mission/strategic plan for the first
time
b. Revise your existing mission/strategic plan
c. Increase awareness of different programming
d. Increase awareness of your resources/strengths
e. Reframe your project in order to fit into the
categories in IMLS guidelines
f. Adopt new ways of integrating outcomes-based
planning in the project development and
evaluation processes
g. Explore new external partnerships
h. Collaborate among departments/staff
i. Explore new technologies
j. Improve your institution's ability to apply for
other (non IMLS) funding
k. Other; please specify below:
Please specify Other, from k above:
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Overall Application Process
5.2 Is the MFA application process, more difficult (more complex, requires more time), the same or less difficult (less
complex, requires less time) than other types of grant applications?
More difficult
Same
Less difficult
Don't know
a. Other Federal Grants
b. Other Government Grants (State, Local,
County, etc)
c. Private Grants
5.3 Were you aware that IMLS DOES NOT track reapplications, therefore each application, whether a reapplication or not,
is treated individually and on its own merits?
No
Yes
5.4 How likely is it that your museum will apply for another Museums for America grant in the future?
Not at all likely
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Somewhat likely
Very likely
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Overall Application Process
5.4.a Why is it not at all likely your museum will apply for another IMLS grant? (Check all that apply)
a. Already have an application or project in process
b. Our Mission or strategic plan is no longer current
c. Unavailable resources to plan and write an application
d. Unavailable or inefficient resources to carry out a project if awarded
e. Finding funds/resources for cost sharing is too difficult
f. Funding is not needed at this time
g. Don't see ourselves as competitive/ discouraged by previous failed applications
h. The application process requires hardware and/or software not available to us
i. Other; please specify:
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Overall Application Process
5.5 What recommendations do you have for improving the MFA application process?
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6.1 Unfunded Application Experience
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Unfunded MFA Applications
In order to improve the MFA application process, IMLS is interested in your experience(s) with the
process. Please take into account all unfunded MFA applications your museum has submitted:
Project Title
For Funding Cycle
Contact Name
Contact Title
6.1 To what extent do you disagree or agree with the following statements:
Strongly
Disagree
disagree
Agree
Strongly
agree
Don't
know
a. We believe our application(s) was/were given full and fair consideration
b. The reviewer's comments were useful for redesigning the project
c. IMLS staff was helpful in providing feedback
6.2a Did your museum redesign an unfunded project and resubmit the application to the IMLS-MFA program?
Yes
No
Don't know
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MFA Survey - Part B Unfunded
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Unfunded MFA Applications
6.2b Did you receive IMLS-MFA funding for the redesigned project?
Yes
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No
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MFA Survey - Part B Unfunded
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Unfunded MFA Applications
6.2c Did your museum resubmit a MFA unfunded project to a different IMLS grant program?
Yes
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No
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MFA Survey - Part B Unfunded
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Unfunded MFA Applications
6.2d Did you receive IMLS funding from a non-MFA grant program?
Yes
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No
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MFA Survey - Part B Unfunded
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Unfunded MFA Applications
6.2e Did your museum submit a MFA unfunded project to a non-IMLS funder?
Yes
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No
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MFA Survey - Part B Unfunded
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Unfunded MFA Applications
6.2f Did you receive funding from the non-IMLS funder?
Yes
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6.3 Unfunded Application Experience (Continued)
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Unfunded MFA Applications
6.3 Were you able to execute any version of the MFA unfunded project?
Yes
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No
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7.1a Awarded Project
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Awarded Project - Descriptions
The following questions relate to the grant listed below:
Project Title
Award From
Award To
Number of
Extensions
Contact Name
Contact Title
7.1 Please identify the types of partner organizations involved in this MFA project. Partner organizations are defined as
any outside organization which expended cash or in-kind resources on the project. In-kind resources include any
payment made in the form of goods and services, rather than cash. In each category check all that apply, if none in that
category please check the 'No partner' box at the bottom of each list.
a. Partnered with other museums and libraries:
Aquarium
Natural history/anthropology museum
Aboretum/botanical garden
Nature center
Art museum
Planetarium
Children's/youth museum
General museum (collections from two or more
disciplines)
Historic house/site
Science/technology museum
Specialized museum (collections limited to one narrow
discipline)
Zoo
History museum
Other; please specify:
Library
No museum or library partners
b. Partnered with government organizations:
State government
Local or county government
City government
Other; please describe
No government organization partners
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MFA Survey - Part C-V - Organizations
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Awarded Project - Descriptions
c. Partnered with non-government organizations/community organizations:
Community health facility (hospital, mental health facility, health clinic, etc.)
Family services organization (day care, YMCA, family services center, etc.)
Youth organization (Boys and Girls Club, 4H Club, Afterschool Program)
Senior services
Arts and culture organization
Legal services organization (family court, legal aid organization, etc.)
Local media
Civic organization (Kiwanis, Chamber of Commerce, etc.)
Local business
Other non-profit organization; please describe
Other; please describe
No non-government/community organization partners
d. Partnered with education:
Elementary school
Secondary/high school
4-Year college or university
Community college
Other; please describe:
No education partners
e. Partnered with other:
Policy and research organization; please identify
Other; please describe
No other partner organizations
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MFA Survey - Part C-V - Organizations
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MFA Survey - Part C-V - 7.2 Activities
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Awarded Project - Descriptions
7.2 Please indicate whether this MFA project included any of the following types of activities in the proposal:
Yes
No
a. Programming (i.e. concerts, films, performances, workshops, demonstrations,
lectures, discussions, educational programs, afterschool programs, internships or
apprenticeships, etc.)
b. Exhibitions (i.e. upgrade/expand current exhibits, research, develop or create
new exhibits, etc.)
c. Digitization (i.e. digitize collections, convert non-digital to digital, use digital
content in a different way, create new digital content, etc.)
d. Collections (i.e. inventory, move or create collections or finding guides, create
new collections management procedures, implement new collections management,
etc.)
e. Technology and Online Resources (i.e. website work, online access,
technology equipment, database work, new software, create new audio tours or
online exhibitions, etc.)
f. Organizational Development (i.e. training, hiring, contracting for services,
staff/docent/volunteer development, research/evaluation/survey programs,
management plans, etc.)
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7.3 Awarded Project (Continued)
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Awarded Project - Descriptions
Programming Activities
7.3 For each of the following programming activities, please indicate the extent of the activity planned.
Extent of Activity Planned
Not included in
this project
Develop new
programs or
materials
Enhance existing Continue existing
programs or
programs or
materials
materials
a. Concerts
b. Film festivals
c. Live performances
d. Broadcasts
e. Demonstrations and workshops
f. Lectures
g. Community discussion groups
h. Education programs at our institution
i. In-school programs
j. Afterschool programs
k. Curriculum guides
l. Interpretive programs or materials
m. Classes or institutes
n. Training sessions
o. Conferences
p. Internships, mentoring or apprenticeships
opportunities
q. Other; please describe below
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7.3 Awarded Project (Continued)
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Description of 'other' programming activity from above:
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Awarded Project - Descriptions
7.4a What is the current status of the concerts activity?
Will not or did not conduct as
planned
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period
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Completed during grant
period
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Awarded Project - Descriptions
7.4b What is the current status of the film festivals activity?
Will not or did not conduct as
planned
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Awarded Project - Descriptions
7.4c What is the current status of the live performances activity?
Will not or did not conduct as
planned
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Awarded Project - Descriptions
7.4d What is the current status of the broadcasts activity?
Will not or did not conduct as
planned
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Awarded Project - Descriptions
7.4e What is the current status of the demonstrations and workshops activity?
Will not or did not conduct as
planned
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7.4f Awarded Project (Continued)
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7.4f What is the current status of the lectures activity?
Will not or did not conduct as
planned
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Awarded Project - Descriptions
7.4g What is the current status of the community discussion groups activity?
Will not or did not conduct as
planned
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Awarded Project - Descriptions
7.4h What is the current status of the education programs at your institution activity?
Will not or did not conduct as
planned
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7.4i What is the current status of the in-school programs activity?
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planned
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7.4j What is the current status of the after school programs activity?
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planned
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7.4k What is the current status of the curriculum guides activity?
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planned
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7.4l What is the current status of the interpretive programs or materials activity?
Will not or did not conduct as
planned
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7.4m What is the current status of the classes or institutes activity?
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planned
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7.4n What is the current status of the training sessions activity?
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planned
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Awarded Project - Descriptions
7.4o What is the current status of the conferences activity?
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planned
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Untitled
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Awarded Project - Descriptions
7.4p What is the current status of the internships, mentoring or apprenticeships activity?
Will not or did not conduct as
planned
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Still in progress during grant
period
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Completed during grant
period
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Awarded Project - Descriptions
7.4q What is the current status of the other () activity?
Will not or did not conduct as
planned
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Still in progress during grant
period
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Completed during grant
period
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7/12/2010 2:03 PM
MFA Survey - Part C-V - 7.5 Exhibitions
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Awarded Project - Descriptions
Exhibitions
7.5 Indicate if any of the following types of exhibits were planned for the MFA project. For each planned exhibit indicate
the current status.
Current Status
Exhibit was not
planned
Exhibit was
planned but
will not/did
not do
Still in
progress
during grant
period
Completed
during grant
period
Don't know
a. Upgrade/expanded current exhibit,
including making current exhibit accessible
(e.g., multi-languages, Braille)
b. Develop concept for new exhibit
c. Research new exhibit
d. Plan new exhibit
e. Fabricate a new exhibit
f. Create traveling exhibit
g. Other, please describe below
Description of 'other' exhibit activity from above:
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7/12/2010 2:04 PM
MFA Survey - Part C-V - 7.6 Digitization
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Awarded Project - Descriptions
Digitization
7.6 Indicate if any of the following digitization activities were planned for the MFA project. For each planned digitization
activity indicate the current status.
Curent status of digitization
Was not
planned
Planned but
will not/did
not do
Still in
progress
during grant
period
Completed
during grant
period
Don't know
a. Digitize collections
b. Convert non-digital content to digital
content
c. Repurpose digital content, i.e. utilize
content in a different way, such as for
educational purposes
d. Create new digital content
e. Other; please describe below
Description of 'other' digitization activity from above:
7.6a If the MFA project involved digitizing the museum’s holdings, what portion of the collections did/would the
project cover? (select one only)
Digitazion was not involved
Between 50% and 75% of collections
Less than 10% of collections
Over 75% but less than 100% of collections
Between 10% and 25% of collections
100% of our collections
Between 25% and 50% of collections
Not sure of percentage
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MFA Survey - Part C-V - 7.7 Collections
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Awarded Project - Descriptions
Collections
7.7 Indicate if any of the following collection activities were planned as part of this MFA project. For each planned
collection activity indicate the current status.
Current status of collections activity
Was not
planned
Planned but
will not/did
not do
Still in
progress
during grant
period
Completed
during grant
period
Don't know
a. Inventory collections
b. Move collections
c. Create public collections finding guides
d. Create new collections management
guidelines or procedures
e. Implement new collections management
system
f. Other, please describe below
Description of 'other' collection activity from above:
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MFA Survey - Part C-V - 7.8 Technology
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Awarded Project - Descriptions
Technology and Online Resources
7.8 Indicate if any of the following technology activities were planned for the MFA project. For each planned technology
activity indicate the current status.
Current status of technology activity
Was not
planned
Planned but
will not/did
not do
Still in
progress
during grant
period
Completed
during grant
period
Don't know
a. Update or create new website
b. Create online access to collections
records or information
c. Purchase technology equipment (e.g.,
computers, digital cameras, scanner, voice
recorder)
d. Consolidate multiple databases
e. Develop searchable online database
f. Upgrade, purchase or install new software
(e.g., new collections management
software)
g. Create audio tour
h. Create online exhibition
i. Develop high-tech interactive exhibition
j. Other; please describe below
Description of 'other' technology activity from above:
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MFA Survey - Part C-V - 7.8 Technology
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MFA Survey - Part C-V - 7.9 Organizational
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Awarded Project - Descriptions
Organizational Development, Including Staffing Resources
7.9 Indicate if any of the following organizational activities were planned for the MFA project. For each planned
organizational activity indicate the curent status.
Current status of technology activity
Was not
planned
Planned but
will not/did
not do
Still in
progress
during grant
period
Completed
during grant
period
Don't know
a. Provide staff, volunteer and/or docent
training, including in use of new technology
and online resources
b. Hire full-time staff (e.g., program
coordinator, director, curator, educator)
c. Hire part-time staff (e.g., program
coordinator, director, curator, educator)
d. Hire a consultant (e.g., interpretive,
planning, education, exhibition, web)
e. Contract for services (fabrication, design,
security, etc)
f. Train interpreters, volunteers or docents
g. Create or expand interpreter, docent or
volunteer program
h. Support a research and evaluation
program, including conducting surveys
i. Develop key management plans (e.g.,
comprehensive interpretive plan,
emergency plans, collections management
plans)
j. Other, please describe below
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MFA Survey - Part C-V - 7.9 Organizational
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Description of 'other' organizational activity from above:
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MFA Survey - Part C-V - 7.10 Other Activities
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Awarded Project - Descriptions
7.10 Indicate if there were any other activities not mentioned in the previous questions that were planned for the MFA
project. For each planned activity enter a description and indicate the current status.
Description
Completion status
Will not do as
planned
Still in progress
during grant period
Completed during
grant period
a.
b.
c.
d.
e.
7.11 List below any activities that were not planned for in the proposal but are in progress or completed:
Description
Current status
Still in progress
Completed
a.
b.
c.
d.
e.
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7/12/2010 2:06 PM
MFA Survey - Part C-V - 7.12 Groups Served
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Awarded Project - Descriptions
7.12 Which of these groups were/are directly served by this project? (select all that apply)
j. Residents of particular neighborhood or
community/geographic area within a community
a. Paid staff; please describe
b. Unpaid staff (docents,
interns, volunteers); please
describe
c. Adult learners
k. Policymakers
l. Persons with disabilities
d. Seniors
m. Low income citizens
e. Parents
n. Specific racial/ethnic communities
f. Youth
o. Families
g. Students
p. Not group-specific
h. Administrators
q. Other; please specify
i. Professionals
7.13 Age groups served by your grant project (select all that apply)
a. Preschool
b. Grades K-5
c. Grades 6-8
d. Grades 9-12
e. Post high school/young adults (18-25)
f. Adults (26-64)
g. Seniors (65 and older)
h. Multi-age/family
i. Other; please specify
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7.14 Awarded Project (Continued)
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Awarded Project - Descriptions
7.14 Taking into account the resources (money, staffing) spent/being spent on this project, in which area was/is most of
the project resources invested in? Select one:
Programming
Exhibits
Digitization
Collections
Techonlogy and online resources
Organizational development
7.15 Other comments
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7/12/2010 4:02 PM
MFA Survey - Part D-VI - 8.1 Impacts - Organizational
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Funded Project - Short Term Effects
8.1 Please review the list of effects or changes this MFA project may have had on the organization or community shortly
after the project was completed. Select each effect you believe resulted from the MFA project.
Organizational effects (select all that apply)
a. Programming
1. Grant-funded programming continued beyond grant
2. Sustained grant-funded programming
3. Did not sustain grant-funded programming
4. Sought additional funding to sustain grant-funded programming
5. Developed related programming to expand value of grant-funded program
6. Expanded our range of possibilities for programs or exhibitions
7. Other; please describe:
8. No changes in programming/not applicable to grant
b. Organizational Capacity
1. Enhanced staff capacity in program development
2. Enhanced staff capacity in creating new kinds of exhibitions
3. Enhanced staff capacity in reaching new or larger audiences
4. Enhanced staff capacity in forming external partnerships
5. Enhanced staff capacity in working internally across departments
6. Enhanced staff capacity in using outcomes based evaluation
7. Improved staff cohesion and commitment to mission
8. Greater alignment of staff responsibilities with mission
9. Greater board involvement
10. Helped institution fulfill its mission (e.g., meet certain benchmarks)
11. Increased ability to attract outside funding
12. Decreased ability to attract outside funding
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MFA Survey - Part D-VI - 8.1 Impacts - Organizational
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13. Other; please describe
14. No effect on our organization/not applicable to grant
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MFA Survey - Part D-VI - 8.1 Impacts - Community
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Funded Project - Short Term Effects
Community effects (select all that apply)
c. Audiences
1. Reached new audiences (e.g., youth, families, minorities)
2. Increased commitment by existing audiences
3. Changes in regular audience participation
4. Increased audience access (e.g., expanded hours, mobile programming)
5. Other; please describe
6. No effect on audiences/not applicable to grant
d. Community Profile
1. Changed institutional identity
2. Strengthened museum’s public image
3. Raised institution’s prestige in its community
4. Increased local media coverage of institution’s activities
5. Increased visibility of institution as a center of community learning
6. Other; please describe
7. No change to our profile/not applicable to grant
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MFA Survey - Part D-VI - 8.1 Impacts - Partnerships
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Funded Project - Short Term Effects
Partnerships effects (select all that apply)
e. Effects on building partnerships
1. Improved skills in building partnerships
2. Strengthened ongoing partnerships
3. Developed new partnerships
4. With schools or Institutes of Higher Education
5. With youth organizations
6. With other museums/historical societies
7. With other community organizations
8. Developed new types of partnerships
9. Decreased ability to attract partners
10. Increased ability to attract more partners
11. Other; please describe
12. No effect on partnerships/not applicable to grant
f. Effects Due To Partnerships (select all that apply)
1. Brought in new audiences
2. Brought in new resources not normally available to our organization
3. Brought in new staff, paid or unpaid
4. Brought in new volunteers or memberships
5. Raised community awareness of our organization
6. Other; please describe
7. No effect from partnerships/not applicable to grant
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7/12/2010 2:09 PM
MFA Survey - Part D-VI - 8.2 Other
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Funded Project - Short Term Effects
8.2 If there any other effects not covered above, please describe.
8.3 If the grant project enabled new programming, to what extent has your organization been successful in continuing
the programs?
Not at all successful
Somewhat successful
Very successful
No new programming
8.4 If the grant enabled you to bring in new audiences, to what extent has your organization been successful in
sustaining these new audiences?
Not at all successful
Somewhat successful
Very successful
No new audiences
8.5 Was this MFA grant from IMLS larger, smaller, or about the same as other grants you may have received
Larger
Smaller
About the same
No other grant(s) received
8.6 Were the MFA grant funds sufficient to complete the planned project activities?
No
Somewhat
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Yes
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MFA Survey - Part DVII - 9.1 Long-Term Impacts
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Funded Project - Long Term Effects
9.1 Please describe any long-term effect(s) that the MFA project has had on your organization.
9.2 Please describe any long-term effect(s) that the MFA project has had on your community or community relationships.
9.3 Please describe any UNEXPECTED long-term effect(s) that the MFA project has had on your organization, community
or community relationships.
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7/12/2010 2:10 PM
Thank you
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MFA Survey Completion
As a thank you for your time and interest in this study, IMLS would like to send you a copy of the Museums for America
Grant Executive Summary. If you would like a copy of the Summary, please fill out the following information:
Your Name:
Your Title:
Organization:
Street address:
City, State, Zip:
Would you like to have your museum's name included in the final report?
Yes
No
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7/12/2010 4:03 PM
| File Type | application/pdf |
| Author | jparsons |
| File Modified | 2010-07-12 |
| File Created | 2010-07-12 |