StLA Edit Messages (FY2009)

FY 2009 State Library Agencies Survey – Edit Messages and Conditions
Edit Code
Edit Message
0
You did not complete all of the survey screens. Please
complete all of the listed survey screens.

Edit Condition
All survey screens must be completed.

1

FISCAL YEAR STARTING DATE (022) is invalid.

Year of FISCAL YEAR STARTING DATE (022) is invalid. All
data in this survey (except Parts B and I) are to be reported on
the basis of State fiscal year 2008-2009.

2

FISCAL YEAR ENDING DATE (023) is invalid.

Year of FISCAL YEAR ENDING DATE (023) is invalid. All data in
this survey (except Parts B and I) are to be reported on the basis
of State fiscal year 2008-2009.

3

Government branch (025) is not marked.

Government branch (025) is not marked. Mark Legislative branch
or Executive branch.

4

EXECUTIVE BRANCH (025) is marked but an
Executive branch (025) is marked but INDEPENDENT AGENCY
INDEPENDENT AGENCY (026) and a PART OF LARGER (026) and PART OF LARGER AGENCY (029) are both blank.
AGENCY (029) are blank, or vice versa.
Or, Executive branch (025) is blank but INDEPENDENT
AGENCY (026) or PART OF LARGER AGENCY (029) is
marked. If (026) or (029) is marked, Executive branch (025) must
also be marked. Or, if Executive branch (025) is marked, (026) or
(029) must also be marked.

5

No longer used.

6

LEGISLATIVE BRANCH (025) is marked and
INDEPENDENT AGENCY (026) or PART OF LARGER
AGENCY (029) is also marked.

LEGISLATIVE BRANCH (025) is marked and INDEPENDENT
AGENCY (026) or PART OF LARGER AGENCY (029) is also
marked. If LEGISLATIVE AGENCY (025) applies, do not mark
INDEPENDENT AGENCY (026) or PART OF LARGER
AGENCY (029).

7

Board or commission (026) is marked but methods of
selection are blank, or vice versa.

Board or commission (026) is marked but APPOINTED BY
GOVERNOR (027) and APPOINTED BY OTHER OFFICIAL
(028) are blank. Or, (026) is blank and (027) or (028) is marked.

8

No longer used.

9

Contract to ADMINISTRATION OF LSTA GRANTS (049).

Contract was selected for ADMINISTRATION OF LSTA
GRANTS (049) in any of columns a to e. Note: IMLS has
indicated that states cannot contract out the administration of
LSTA grants; the answer should be Directly if you provide this
service.

10

Not Provided to ADMINISTRATION OF LSTA GRANTS
(049) for public libraries.

11

TOTAL HOURS / WEEK (main or central outlet) (077b) is
greater than 0 but is less than 32.

Not Provided was selected for Administration of LSTA grants
(049) in column a (public libraries). Note: This answer is not
possible, as all StLAs must directly administer LSTA grants in
order to receive LSTA funds.
TOTAL HOURS / WEEK (main or central outlet) (077b) is greater
than 0 but less than 32.

12

TOTAL HOURS/WEEK (main or central outlet) (077b) are
greater than 60.

TOTAL HOURS/WEEK (main or central outlet) (077b) are
greater than 60.

13

MONDAY-FRIDAY AFTER 5 P.M. hours (main or central
outlet) (078) are greater than 12.

MONDAY-FRIDAY AFTER 5 P.M. hours (main or central outlet)
(078) are greater than 12.

14

SATURDAY AND SUNDAY hours (main or central outlet)
(079) are greater than 16.

SATURDAY AND SUNDAY hours (main or central outlet) (079)
are greater than 16.

15

PART OF LARGER AGENCY (029) is marked but (031)
PART OF LARGER AGENCY (029) is marked but (031) (does
(does StLA have board or commission) is not marked Yes or StLA have board or commission) is not marked Yes or No.
No.
Yes to (031) (does StLA have board or commission) but
Yes to (031) (does StLA have board or commission) but
APPOINTED BY GOVERNOR (032) and APPOINTED BY APPOINTED BY GOVERNOR (032) and APPOINTED BY
OTHER OFFICIAL (033) are both blank.
OTHER OFFICIAL (033) are both blank.

16

1

FY 2009 State Library Agencies Survey – Edit Messages and Conditions
Edit Code
Edit Message
17
OTHER OUTLETS number (083) is too small compared to
user group numbers in column b of (086) to (090).

Edit Condition
OTHER OUTLETS (083) is less than largest number in column b
of user groups (086) to (090) and not equal to sum of column b.

18

BOOKMOBILES number (084) is too small compared to
user group numbers in column c of (086) to (090).

19

No longer used.

20

MAIN OR CENTRAL OUTLET (082) does not serve STATE MAIN OR CENTRAL OUTLET (082) is greater than 0 but column
GOVERNMENT EMPLOYEES (089) and GENERAL
a of STATE GOVERNMENT EMPLOYEES (089) and GENERAL
PUBLIC (090).
PUBLIC (090) is less than or equal to 0.

21

Have FEDERAL DEPOSITORY LIBRARY (107) but
REGIONAL (108) and SELECTIVE (109) are marked No.

Have FEDERAL DEPOSITORY LIBRARY (107) but REGIONAL
(108) and SELECTIVE (109) are marked No. Enter Yes to (108)
or (109) to designate type.

22

Annual CIRCULATION (110) per annual LIBRARY VISITS
(114) is less than 0.5.

Annual CIRCULATION (110) per annual LIBRARY VISITS (114)
is less than 0.5. Note: If prior year ratio is less than 0.5, don't
flag. Perform edit only when both items' current year values are
greater than 0.

23

Annual CIRCULATION (110) per annual LIBRARY VISITS
(114) is greater than 8.

Annual CIRCULATION (110) per annual LIBRARY VISITS (114)
is greater than 8. Note: Perform edit only when both items'
current year values are greater than 0.

24

Annual REFERENCE TRANSACTIONS (113) per annual
LIBRARY VISITS (114) is greater than 3.0.

Annual REFERENCE TRANSACTIONS (113) per annual
LIBRARY VISITS (114) is greater than 3.0. Note: If prior year
ratio is greater than 3.0, don't flag. Perform edit only when both
items' current year values are greater than 0.

25

Continuing education programs: NUMBER OF EVENTS
(117) is greater than TOTAL ATTENDANCE AT EVENTS
(118).

Continuing education programs: The NUMBER OF EVENTS
(117) is greater than the TOTAL ATTENDANCE AT EVENTS
(118).

26

Continuing Education EVENTS(117)not 50% to 200% of last Continuing Education EVENTS(117)not 50% to 200% of last
year.
year, and the prior year to current year change is greater than +
or - 50. Note: Run this edit only when values are greater than 0
for the current and prior year.

27

ATTENDANCE AT EVENTS (118) not 50% to 200% of last ATTENDANCE AT EVENTS (118) not 50% to 200% of last year,
year.
and the prior year to current year change is greater than + or 1000. Note: Run this edit only when values are greater than 0 for
current and prior year.

28

(118)/(117) Average Attendance at Continuing Education
Events.

29

TOTAL FEDERAL EXPENDITURES (189) in column a must TOTAL FEDERAL EXPENDITURES (189) in column a must be
be greater than 0.
greater than 0.

30

TOTAL STATE EXPENDITURES (189) in column b must be TOTAL STATE EXPENDITURES (189) in column b must be
greater than 0.
greater than 0.

31

ADMINISTRATION (119) not 75% to 125% of last year.

ADMINISTRATION (119) not 75% to 125% of last year, and the
prior year to current year change is greater than + or - 2. Note:
Run this edit only when values are greater than 0 for the current
and prior year.

32

LIBRARY DEVELOPMENT (120) not 75% to 125% of last
year.

LIBRARY DEVELOPMENT (120) not 75% to 125% of last year,
and the prior year to current year change is greater than + or - 2.
Note: Run this edit only when values are greater than 0 for the
current and prior year.

2

BOOKMOBILES (084) is less than largest number in column c of
user groups, (086) to (090) and not equal to sum of column c.

(118)/(117) Average Attendance at Continuing Education Events
and the change from prior year average to current year average
is greater than + or - 50. Note: Divide ATTENDANCE AT
EVENTS (118) by Continuing Education EVENTS (117).

FY 2009 State Library Agencies Survey – Edit Messages and Conditions
Edit Code
Edit Message
Edit Condition
33
TOTAL HOURS/WEEK (all StLA outlets) (077a) is greater TOTAL HOURS/WEEK (all StLA outlets) (077a) is greater than 0
than 0 but TOTAL OUTLETS (085) is -1 or 0, or vice versa. but TOTAL OUTLETS (085) is -1 or 0. Or, TOTAL
HOURS/WEEK (all StLA outlets) (077a) is -1 or 0 but TOTAL
OUTLETS (085) is greater than 0.
34

Have public service hours (077b) to (079) but no public
outlets (089) and (090), or vice versa.

TOTAL HOURS/WEEK (main or central outlet) (077b), or
MONDAY-FRIDAY AFTER 5:00 P.M. (078), or SATURDAY AND
SUNDAY (079) is greater than 0, and STATE GOVERNMENT
EMPLOYEES (089) and GENERAL PUBLIC (090) outlets is -1 or
0 in column a. Or, (089) or (090) is greater than 0 in column a,
and (077b) to (079) are all -1 or 0.

35

LIBRARY SERVICES (121) not 75% to 125% of last year.

LIBRARY SERVICES (121) not 75% to 125% of last year, and
the prior year to current year change is greater than + or - 2.
Note: Run this edit only when values are greater than 0 for the
current and prior year.

36

OTHER SERVICES (122) not 75% to 125% of last year.

37

TOTAL STAFF (123) not 75% to 125% of last year.

OTHER SERVICES (122) not 75% to 125% of last year, and the
prior year to current year change is greater than + or - 2. Note:
Run this edit only when values are greater than 0 for the current
and prior year.
TOTAL STAFF (123) not 75% to 125% of last year, and the prior
year to current year change is greater than + or - 2. Note: Run
this edit only when values are greater than 0 for the current and
prior year.

38

No longer used.

39

No longer used.

40

No longer used.

41

No longer used.

42

SALARIES AND WAGES (173) less than or equal to
EMPLOYEE BENEFITS (174).
TOTAL OPERATING EXPENDITURES (178) + TOTAL
FINANCIAL ASSISTANCE (186) + CAPITAL OUTLAY (187)
in column a = OTHER EXPENDITURES (188) in column a.

43

SALARIES AND WAGES (173) in column d is less than or equal
to EMPLOYEE BENEFITS (174) in column d.
TOTAL OPERATING EXPENDITURES (178) + TOTAL
FINANCIAL ASSISTANCE (186) + CAPITAL OUTLAY (187) in
column a = OTHER EXPENDITURES (188) in column a.

44

TOTAL OPERATING EXPENDITURES (178) + TOTAL
TOTAL OPERATING EXPENDITURES (178) + TOTAL
FINANCIAL ASSISTANCE (186) + CAPITAL OUTLAY (187) FINANCIAL ASSISTANCE (186) + CAPITAL OUTLAY (187) in
in column b = OTHER EXPENDITURES (188) in column b. column b = OTHER EXPENDITURES (188) in column b.

45

TOTAL OPERATING EXPENDITURES (178) + TOTAL
TOTAL OPERATING EXPENDITURES (178) + TOTAL
FINANCIAL ASSISTANCE (186) + CAPITAL OUTLAY (187) FINANCIAL ASSISTANCE (186) + CAPITAL OUTLAY (187) in
in column c = OTHER EXPENDITURES (188) in column c. column c = OTHER EXPENDITURES (188) in column c.

46

No longer used.

47

Provide CONTINUING EDUCATION PROGRAMS (054) but Directly or Contract to CONTINUING EDUCATION PROGRAMS
NUMBER OF EVENTS (117) or TOTAL ATTENDANCE AT (054) in any of columns a-e, but NUMBER OF EVENTS (117) or
EVENTS (118) is -1 or 0, or vice versa.
TOTAL ATTENDANCE AT EVENTS (118) is -1 or 0. Or, Not
Provided to (054) in all of columns a-e, but (117) or (118) is
greater than 0.

48

Provide ADMINISTRATION OF LSTA GRANTS (049) but no Directly or Contract to ADMINISTRATION OF LSTA GRANTS
GRANTS AWARDED (115), or vice versa.
(049) in any of columns a-e but GRANTS AWARDED (115) is -1
or 0. Or, Not Provided to (049) in all of columns a-e but (115) is
greater than 0.

49

No longer used.

50

No longer used.

51

No longer used.

52

No longer used.

3

FY 2009 State Library Agencies Survey – Edit Messages and Conditions
Edit Code
53
No longer used.

Edit Message

Edit Condition

54

No longer used.

55

Have collections (091) to (096) but no service transactions
(110) to (114), or vice versa.

56

No longer used.

57

No longer used.

58

TOTAL FEDERAL REVENUE (157) less than 90% or more
than 110% of TOTAL EXPENDITURES (189) from federal
funds.
State revenue for STLA OPERATION (167) less than 70%
or more than 150% of TOTAL OPERATING
EXPENDITURES (178) from state funds.

59

60

61

If any of collections (091) to (096) is greater than 0, but service
transactions (110) to (114) are each equal to –1 or 0. Or, (091) to
(096) are each equal to –1 or 0, but any of (110) to (114) is
greater than 0.

TOTAL FEDERAL REVENUE (157) is less than 90% or more
than 110% of TOTAL federal EXPENDITURES (189) in column
a, and difference is greater than + or - 200,000.
State revenue for STLA OPERATION (167) is less than 70% or
more than 150% of TOTAL OPERATING EXPENDITURES (178)
from state funds in column b.

STATE AID TO LIBRARIES revenue (168) less than 70% or STATE AID TO LIBRARIES revenue (168) is less than 70% or
more than 150% of TOTAL FINANCIAL ASSISTANCE (186) more than 150% of TOTAL FINANCIAL ASSISTANCE (186) to
to libraries and library cooperatives from state funds.
libraries and library cooperatives from state funds in column b.
Note: Run this edit only if STATE AID TO LIBRARIES revenue
(168) is greater than 0.
TOTAL STATE REVENUE (170) less than 90% or more
TOTAL STATE REVENUE (170) is less than 90% or more than
than 110% of TOTAL EXPENDITURES (189) from state
110% of TOTAL EXPENDITURES (189) from state funds in
funds.
column b, and difference is greater than + or - 200,000.

62

TOTAL REVENUE (172) less than 90% or more than 110% TOTAL REVENUE (172) is less than 90% or more than 110% of
of TOTAL EXPENDITURES (189).
TOTAL EXPENDITURES (189) in column d, and difference is
greater than + or - 200,000.

63

No longer used.

64

No longer used.

65

No longer used.

66

LSTA STATE PROGRAMS revenue (154) less than 70% or LSTA STATE PROGRAMS revenue (154) less than 70% or
more than 125% of TOTAL LSTA EXPENDITURES (193) or more than 125% of TOTAL LSTA EXPENDITURES (193). Or,
TOTAL LSTA EXPENDITURES (198).
LSTA STATE PROGRAMS revenue (154) less than 70% or
more than 125% of TOTAL LSTA EXPENDITURES (198).

67

GRANTS (191) expenditures, but no expenditures on
INDIVIDUAL PUBLIC LIBRARIES (179) or LIBRARY
COOPERATIVES SERVING PUBLIC LIBRARIES ONLY
(180), or vice versa.

68

69

70

GRANTS (191) expenditures from LSTA is greater than 0, but
expenditures on both INDIVIDUAL PUBLIC LIBRARIES (179)
and LIBRARY COOPERATIVES SERVING PUBLIC LIBRARIES
ONLY (180) are -1 or 0 in column a. Or, (191) is -1 or 0, and
(179) or (180) is greater than 0 in column a.
Have SINGLE AGENCY OR LIBRARY PROVIDING
SINGLE AGENCY OR LIBRARY PROVIDING STATEWIDE
STATEWIDE SERVICE (183) federal expenditures, but no SERVICE (183) federal expenditures in column a are greater
expenditures for GRANTS (191).
than 0, but expenditures for GRANTS (191) are -1 or 0. Note: If
any LSTA funds are reported in (183), they must also be
reported in GRANTS (191); DO NOT report them in STATEWIDE
SERVICES (190).
SINGLE AGENCY OR LIBRARY (183) federal expenditures SINGLE AGENCY OR LIBRARY (183) expenditures from federal
greater than GRANTS (191).
funds in column a are greater than expenditures for GRANTS
(191). Note: (183) cannot be greater than (191) unless some or
all of the expenditures are grants expenditures from federal
funds other than LSTA.
TOTAL EXPENDITURES (189) from federal funds are less TOTAL EXPENDITURES (189) from federal funds in column a
than TOTAL LSTA EXPENDITURES (193).
are less than TOTAL LSTA EXPENDITURES (193). Note: (189)
cannot be less than (193).

4

FY 2009 State Library Agencies Survey – Edit Messages and Conditions
Edit Code
Edit Message
Edit Condition
71
TOTAL EXPENDITURES (189) from federal funds are less TOTAL EXPENDITURES (189) from federal funds in column a
than TOTAL LSTA EXPENDITURES (198).
are less than TOTAL LSTA EXPENDITURES (198). Note: (189)
cannot be less than (198).
72

MAIN OR CENTRAL OUTLET (082) greater than 0 but sum MAIN OR CENTRAL OUTLET (082) is greater than 0 but main or
of column a of user groups (086) to (090) is less than or
central outlets reported in column a of user groups (086) to (090)
equal to 0, or vice versa.
are each equal to –1 or 0. Or, MAIN OR CENTRAL OUTLET
(082) is equal to 0 but any of main or central outlets reported in
column a of user groups (086) to (090) is greater than 0.

73

OTHER OUTLETS (083) greater than 0 but sum of column b OTHER OUTLETS (EXCLUDING BOOKMOBILES) (083) is
of user groups (086) to (090) is less than or equal to 0.
greater than 0 but other outlets (excluding bookmobiles) reported
in column b of user groups (086) to (090) are each equal to –1 or
0. Or, OTHER OUTLETS (EXCLUDING BOOKMOBILES) (083)
is equal to 0 but any of other outlets (excluding bookmobiles)
reported in column b of user groups (086) to (090) is greater than
0.

74

BOOKMOBILES (084) greater than 0 but sum of column c of BOOKMOBILES (084) is greater than 0 but bookmobiles
user groups (086) to (090) is less than or equal to 0.
reported in column c of user groups (086) to (090) are each
equal to –1 or 0. Or, BOOKMOBILES (084) is equal to 0 but any
of bookmobiles (084) reported in column c of user groups (086)
to (090) is greater than 0.
TOTAL OUTLETS (085) greater than 0 but sum of column d TOTAL OUTLETS (085) is greater than 0 but total outlets
of user groups (086) to (090) is less than or equal to 0.
reported in column d of user groups (086) to (090) are each
equal to –1 or 0. Or, TOTAL OUTLETS (085) is equal to 0 but
any of total outlets (085) reported in column d of user groups
(086) to (090) is greater than 0.
No longer used.

75

76
77

LIBRARY CONSTRUCTION (184) total expenditures equal LIBRARY CONSTRUCTION (184) expenditures in column d are
to CAPITAL OUTLAY (187) total expenditures.
equal to CAPITAL OUTLAY (187) expenditures in column d.
(This edit check only applies when items 184 and item 187 are
both > 0.)

78

No longer used.

79

No longer used.

80

No longer used.

81

No longer used.

82

No longer used.

83

No longer used.

84

Yes to ELECTRONIC NETWORK OPERATION (207) but
No to ELECTRONIC NETWORK PLANNING OR
MONITORING (206).
No to FEDERAL DEPOSITORY LIBRARY (107) but Yes to
REGIONAL (108) or SELECTIVE (109).

Yes to ELECTRONIC NETWORK OPERATION (207) but No to
ELECTRONIC NETWORK PLANNING OR MONITORING (206).

86

Yes to REGIONAL (108) and SELECTIVE (109).

Yes to REGIONAL (108) and SELECTIVE (109). Enter Yes to
only one.

87

No longer used.

88

No longer used.

89

No longer used.

85

5

No to FEDERAL DEPOSITORY LIBRARY (107) but Yes to
REGIONAL (108) or SELECTIVE (109). Enter Yes to (107) if you
have a REGIONAL (108) or SELECTIVE (109) Federal
depository library.

FY 2009 State Library Agencies Survey – Edit Messages and Conditions
Edit Code
Edit Message
90
OTHER STATE REVENUE (169) was expended and
reported in Part K (items 173 to 189) incorrectly in Other
column (c) instead of State column (b).

91

92

Edit Condition
OTHER STATE REVENUE (169) was expended and reported in
Part K (items 173 to 189) incorrectly in Other column (c) instead
of State column (b). Expenditures of OTHER STATE REVENUE
(169) must be reported in State column in Part K. (If the exact
dollar figure reported in item 169 (Other state revenue) appears
in any of items 173-189 in column c, it should trigger an edit
message.)
OTHER REVENUE (171) greater than 0 but TOTAL
OTHER REVENUE (171) greater than 0 but TOTAL
EXPENDITURES (189) in Other column (c) equal 0, or vice EXPENDITURES (189) in Other column (c) equal 0. Or, OTHER
versa.
REVENUE (171) is less than or equal to 0 but TOTAL
EXPENDITURES (189) in Other column (c) is greater than 0.
TOTAL EXPENDITURES (189) in Other column (c) are less TOTAL EXPENDITURES (189) in Other column (c) are less than
than 90% or more than 110% of OTHER REVENUE (171). 90% or more than 110% of OTHER REVENUE (171), and
difference is greater than + or - 200,000. Note: Run this edit only
if TOTAL EXPENDITURES in Other column (c) is greater than 0.

93

OTHER REVENUE (171) was expended and reported in
Part K (items 173 to 189) incorrectly in State column (b)
instead of Other column (c).

94

LSTA ADMINISTRATION (192) or (197) expenditures
greater than 0 but TOTAL OPERATING EXPENDITURES
(178) from federal funds are less than or equal to 0.

95

No longer used.

96

No longer used.

97

No longer used.

98

OTHER REVENUE (171) greater than 20 percent of TOTAL OTHER REVENUE (171) greater than 20 percent of TOTAL
REVENUE (172).
REVENUE (172). Note: Report state revenue for any purpose
other than STLA operation or state aid to libraries as OTHER
STATE REVENUE (169), not as OTHER REVENUE (171). For
example, interagency transfers should be reported as OTHER
STATE REVENUE (169), not as OTHER REVENUE (171).
OTHER EXPENDITURES (188) greater than 20 percent of OTHER EXPENDITURES (188) in column d are greater than 20
TOTAL EXPENDITURES (189).
percent of TOTAL EXPENDITURES (189) in column d.

99

OTHER REVENUE (171) was expended and reported in Part K
(items 173 to 189) incorrectly in State column (b) instead of
Other column (c). Expenditures of OTHER REVENUE (171)
must be reported in Other column in Part K. If the exact dollar
figure reported in item 171 (Other revenue) appears in any of
items 173-189 in column b, it should trigger an edit message.
LSTA ADMINISTRATION (192) or (197) expenditures are
greater than 0 but TOTAL OPERATING EXPENDITURES (178)
from federal funds are less than or equal to 0.

100

LSTA ADMINISTRATION (192) not equal to LSTA
ADMINISTRATION (197).

LSTA ADMINISTRATION (192) expenditures, by type of
expenditure, are not equal to LSTA ADMINISTRATION (197)
expenditures, by use of expenditure. Note: (192) must equal
(197).

101

TOTAL LSTA EXPENDITURES (193) not equal to TOTAL
LSTA EXPENDITURES (198).

TOTAL LSTA EXPENDITURES (193), by type of expenditure,
are not equal to TOTAL LSTA EXPENDITURES (198), by use of
expenditure. Note: (193) must equal (198).

102

No to (153a) ACADEMIC LIBRARIES state funds and (153c) No to (153a) ACADEMIC LIBRARIES state funds and (153c)
SPECIAL LIBRARIES state funds, but (181) OTHER
SPECIAL LIBRARIES state funds, but (181) OTHER
INDIVIDUAL LIBRARIES in column b is greater than 0.
INDIVIDUAL LIBRARIES in column b is greater than 0. Note: Do
not report grants to school library media centers in (181)--report
them in (185) instead.
INTERNET WORKSTATIONS FOR GENERAL PUBLIC
INTERNET WORKSTATIONS FOR GENERAL PUBLIC (220a)
(220a) or (220b) but no GENERAL PUBLIC (090) outlets.
or (220b) are greater than 0 but GENERAL PUBLIC (090) outlets
in column d is less than or equal to 0.

103

6

FY 2009 State Library Agencies Survey – Edit Messages and Conditions
Edit Code
Edit Message
104
Sum of TOTAL OPERATING EXPENDITURES (178) +
CAPITAL OUTLAY (187) + OTHER EXPENDITURES (188)
in column a is less than sum of STATEWIDE SERVICES
(190) + LSTA ADMINISTRATION (192).

106

Edit Condition
Sum of TOTAL OPERATING EXPENDITURES (178) + CAPITAL
OUTLAY (187) + OTHER EXPENDITURES (188) in column a is
less than sum of STATEWIDE SERVICES (190) + LSTA
ADMINISTRATION (192). Note: All expenditures for statewide
services (190) and LSTA administration (192) in Part L should
also be reported in Part K, but DO NOT report them as financial
assistance to libraries (items 179 to 186).
TOTAL FINANCIAL ASSISTANCE (186) in column a is less TOTAL FINANCIAL ASSISTANCE (186) in column a is less than
than GRANTS (191).
GRANTS (191). Note: All expenditures for grants to libraries
(191) in Part L should also be reported under financial assistance
to libraries (items 179 to 186) in Part K.
GRANTS AWARDED (115) greater than 400.
GRANTS AWARDED (115) greater than 400.

107

No longer used.

108

No longer used.

109

TOTAL ATTENDANCE AT EVENTS (118) greater than
6,000.

110

No longer used.

111

STATEWIDE DATABASE LICENSING (223) is greater than STATEWIDE DATABASE LICENSING (223) in column d is
0 and no user groups reported, or vice versa.
greater than 0 and all user groups, items (224) through (229), are
marked No. Or, STATEWIDE DATABASE LICENSING (223) in
column d is less than or equal to 0 and one or more user groups,
items (224) through (229), is marked Yes.

112

REMOTE USER (230) is Yes and STATEWIDE DATABASE REMOTE USER (230) is Yes and STATEWIDE DATABASE
LICENSING (223) is less than or equal to 0.
LICENSING (223) is less than or equal to 0.

113

No longer used.

114

GRANTS (191) not equal to TOTAL FINANCIAL
ASSISTANCE (186) minus LIBRARY CONSTRUCTION
(184) in column a.

GRANTS (191) not equal to TOTAL FINANCIAL ASSISTANCE
(186) minus LIBRARY CONSTRUCTION (184) in column a. Item
(191) should equal item (186) minus item (184) in column a
unless federal funds other than LSTA/LSCA are included in item
(186) in column a.

115

TOTAL LSTA EXPENDITURES (193) less than 70% of
TOTAL EXPENDITURES (189) in column a.

TOTAL LSTA EXPENDITURES (193) are less than 70% of
TOTAL EXPENDITURES (189) of federal funds in column a.

116

STATEWIDE DATABASE LICENSING (223) in column d is STATEWIDE DATABASE LICENSING (223) in column d is
greater than 30 percent of TOTAL EXPENDITURES (189) in greater than 30 percent of TOTAL EXPENDITURES (189) in
column d.
column d.

117

STATEWIDE DATABASE LICENSING (223) in column a is STATEWIDE DATABASE LICENSING (223) in column a is
greater than 30 percent of TOTAL EXPENDITURES (189) in greater than 30 percent of TOTAL EXPENDITURES (189) in
column a.
column a.

118

STATEWIDE DATABASE LICENSING (223) in column b is STATEWIDE DATABASE LICENSING (223) in column b is
greater than 30 percent of TOTAL EXPENDITURES (189) in greater than 30 percent of TOTAL EXPENDITURES (189) in
column b.
column b.

119

STATEWIDE DATABASE LICENSING (223) in column c is STATEWIDE DATABASE LICENSING (223) in column c is
greater than 30 percent of TOTAL EXPENDITURES (189) in greater than 30 percent of TOTAL EXPENDITURES (189) in
column c.
column c.

120

LIBRARY TECHNOLOGY, CONNECTIVITY AND
SERVICES (194) expenditures less than STATEWIDE
DATABASE LICENSING (223) expenditures in column a.

121

No longer used.

122

OTHER OUTLETS (083) is greater than sum of user groups OTHER OUTLETS (083) is greater than sum of user group
in column b of (086) to (090).
numbers in column b of (086) to (090).

105

TOTAL ATTENDANCE AT EVENTS (118) greater than 6,000.

7

LIBRARY TECHNOLOGY, CONNECTIVITY AND SERVICES
(194) expenditures are less than STATEWIDE DATABASE
LICENSING (223) expenditures in column a.

FY 2009 State Library Agencies Survey – Edit Messages and Conditions
Edit Code
Edit Message
Edit Condition
123
BOOKMOBILES (084) is greater than sum of user groups in BOOKMOBILES (084) is greater than sum of user group
column c of (086) to (090).
numbers in column c of (086) to (090).
124

No longer used.

125

LSTA ADMINISTRATION (192) expenditures greater than 4 LSTA ADMINISTRATION (192) expenditures greater than 4
percent of TOTAL LSTA EXPENDITURES (193).
percent of TOTAL LSTA EXPENDITURES (193).

126

TOTAL STATE REVENUE (170) + OTHER REVENUE (171) TOTAL STATE REVENUE (170) + OTHER REVENUE (171) =
= TOTAL EXPENDITURES (189) in column b (within + or - TOTAL EXPENDITURES (189) in column b (within + or - 1).
1).
Expenditures of OTHER REVENUE (171) must be reported in
Other column in Part K. Note: Execute this edit only if OTHER
REVENUE (171) > 0.
LSTA ADMINISTRATION (192) expenditures greater than 4 LSTA ADMINISTRATION (192) expenditures are greater than 4
percent of LSTA STATE PROGRAM (154) revenue.
percent of LSTA STATE PROGRAM (154) revenue. This edit is a
rough approximation of the LSTA requirement that the amount
spent on LSTA administration cannot exceed the greater of: (a) 4
percent of the LSTA State Program allotment or (b) $60,000.
(077a) / (085) Average hours open per outlet per week is
(077a) / (085) Average hours open per outlet per week less than
less than 10.
10. Note: Divided TOTAL HOURS/WEEK (all outlets, regardless
of whom they serve) (077a) by TOTAL OUTLETS (085).

127

128

129

(077a) / (085) Average hours open per outlet per week is
greater than 70.

130

TOTAL HOURS/WEEK (all outlets, regardless of whom they TOTAL HOURS/WEEK (all outlets, regardless of whom they
serve) (077a) is less than or equal to TOTAL HOURS/WEEK serve) (077a) is less than or equal to TOTAL HOURS/WEEK
(main or central outlet) (077b).
(main or central outlet) (077b). Note: Run this edit only if main or
central outlet (082) > 0 and TOTAL OUTLETS (085) >= 2.

131

MAIN OR CENTRAL OUTLET (082), (086a), (087a), (088a), MAIN OR CENTRAL OUTLET (082), (086a), (087a), (088a),
(089a), or (090a) greater than 1.
(089a), or (090a) greater than 1. Note: Only 1 outlet may be
designated as the main or central outlet.

132

No longer used.

133

No longer used.

134

No longer used.

135

No longer used.

136

No longer used.

137

Yes to (152) StLA administration of all PUBLIC LIBRARY
state funds but INDIVIDUAL PUBLIC LIBRARIES (179) and
LIBRARY COOPERATIVES SERVING PUBLIC LIBRARIES
ONLY (180) in column b are both equal to 0.

Yes to (152) StLA administration of all PUBLIC LIBRARY state
funds but INDIVIDUAL PUBLIC LIBRARIES (179) and LIBRARY
COOPERATIVES SERVING PUBLIC LIBRARIES ONLY (180) in
column b are both equal to 0.

138

Yes to (153a) StLA administration of ACADEMIC
LIBRARIES state funds but OTHER INDIVIDUAL
LIBRARIES (181), SINGLE AGENCY OR LIBRARY
PROVIDING STATEWIDE SERVICE (183), and OTHER
ASSISTANCE (185) in column b are all equal to 0.
Yes to (153b) StLA administration of SCHOOL LIBRARY
MEDIA CENTERS state funds but SINGLE AGENCY OR
LIBRARY PROVIDING STATEWIDE SERVICE (183) and
OTHER ASSISTANCE (185) in column b are equal to 0.

Yes to (153a) StLA administration of ACADEMIC LIBRARIES
state funds but OTHER INDIVIDUAL LIBRARIES (181), SINGLE
AGENCY OR LIBRARY PROVIDING STATEWIDE SERVICE
(183), and OTHER ASSISTANCE (185) in column b are all equal
to 0.
Yes to (153b) StLA administration of SCHOOL LIBRARY MEDIA
CENTERS state funds but SINGLE AGENCY OR LIBRARY
PROVIDING STATEWIDE SERVICE (183) and OTHER
ASSISTANCE (185) in column b are equal to 0.

139

8

(077a) / (085) Average hours open per outlet per week greater
than 70. Note: Divided TOTAL HOURS/WEEK (all outlets,
regardless of whom they serve) (077a) by TOTAL OUTLETS
(085).

FY 2009 State Library Agencies Survey – Edit Messages and Conditions
Edit Code
Edit Message
Edit Condition
140
Yes to (153c) StLA administration of SPECIAL LIBRARIES Yes to (153c) StLA administration of SPECIAL LIBRARIES state
state funds but OTHER INDIVIDUAL LIBRARIES (181),
funds but OTHER INDIVIDUAL LIBRARIES (181), SINGLE
SINGLE AGENCY OR LIBRARY PROVIDING STATEWIDE AGENCY OR LIBRARY PROVIDING STATEWIDE SERVICE
SERVICE (183), and OTHER ASSISTANCE (185) in column (183), and OTHER ASSISTANCE (185) in column b are all equal
b are all equal to 0.
to 0.
141

142

143

144
145

Yes to (153d) StLA administration of LIBRARY
Yes to (153d) StLA administration of LIBRARY COOPERATIVES
COOPERATIVES state funds but LIBRARY
state funds but LIBRARY COOPERATIVES SERVING PUBLIC
COOPERATIVES SERVING PUBLIC LIBRARIES ONLY
LIBRARIES ONLY (180) and LIBRARY COOPERATIVES
(180) and LIBRARY COOPERATIVES SERVING MORE
SERVING MORE THAN ONE TYPE OF LIBRARY (182) and
THAN ONE TYPE OF LIBRARY (182) and LIBRARY
LIBRARY PROVIDING STATEWIDE SERVICE (183b) in column
PROVIDING STATEWIDE SERVICE (183b) in column b are b are equal to 0.
equal to 0.
No to (153d) StLA administration of LIBRARY
No to (153d) StLA administration of LIBRARY COOPERATIVES
COOPERATIVES state funds but LIBRARY
state funds but LIBRARY COOPERATIVES SERVING PUBLIC
COOPERATIVES SERVING PUBLIC LIBRARIES ONLY
LIBRARIES ONLY (180) or LIBRARY COOPERATIVES
(180) or LIBRARY COOPERATIVES SERVING MORE
SERVING MORE THAN ONE TYPE OF LIBRARY (182) in
THAN ONE TYPE OF LIBRARY (182) in column b is greater column b is greater than 0.
than 0.
STATEWIDE DATABASE LICENSING (223) in column a is STATEWIDE DATABASE LICENSING (223) in column a is
greater than TOTAL EXPENDITURES (189) in column a.
greater than TOTAL EXPENDITURES (189) in column a.
STATEWIDE DATABASE LICENSING (223) in column b is
greater than TOTAL EXPENDITURES (189) in column b.
STATEWIDE DATABASE LICENSING (223) in column c is
greater than TOTAL EXPENDITURES (189) in column c.

146

No longer used.

147

No longer used.

148

No longer used.

149

No longer used.

501

Item is blank

STATEWIDE DATABASE LICENSING (223) in column b is
greater than TOTAL EXPENDITURES (189) in column b.
STATEWIDE DATABASE LICENSING (223) in column c is
greater than TOTAL EXPENDITURES (189) in column c.

Edit check message is generated for the following character
(alphanumeric) fields that are left blank:
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•

9

STLA NAME (001)
STREET (002)
CITY (003)
ZIP CODE (005)
ZIP + 4 (006)
STREET (007)
CITY (008)
ZIP CODE (010a)
ZIP + 4 (010b)
WEB ADDRESS (011)
NAME (012)
TITLE (013)
VOICE (014)
FAX (015)
INTERNET (016)
NAME (017)
TITLE (018)
VOICE (019)
FAX (020)

FY 2009 State Library Agencies Survey – Edit Messages and Conditions
Edit Code

Edit Message

Edit Condition
INTERNET (021)
FISCAL YEAR STARTING DATE (022)
FISCAL YEAR ENDING DATE (023)

•
•
•
502

Have item but not specified, or vice versa.

Edit check message is generated for the following conditions:
•

OTHER AGENCY (029) is marked but SPECIFY
(030) is blank, or vv.

•

Yes to OTHER ALLIED OPERATION (044) but
SPECIFY (045) is blank, or vv.

•

OTHER FEDERAL REVENUE (155) is greater than
0 but SPECIFY PROGRAM(S) AND TITLE(S) (156)
is blank, or vv.

•

Yes to OTHER TYPE OF ELECTRONIC ACCESS
(236) but SPECIFY (237) is blank. Or, No to (236)
but (237) is not blank.

503

Item is invalid (blank or missing numeric value).

Edit check message is generated if no value was entered for a
numeric data item.

504

Item has invalid digits.

Edit check message is generated if the following items contain
invalid digits:
•
•
•
•
•
•
•
•
•
•

ZIP CODE (005)
ZIP CODE (010a)
ZIP + 4 (006)
ZIP + 4 (010b)
VOICE (014)
VOICE (019)
FAX (015)
FAX (020)
FISCAL YEAR STARTING DATE (022)
FISCAL YEAR ENDING DATE (023)

505

No longer used.

506

No longer used.

507

No longer used.

508

No longer used.

509

Must enter Y or N.

Edit check message is generated for all items that require a Yes
or No response when an entry other than Y or N is made, or
when the items are left blank. Items in Parts C, F, J and M.

510

Item is -1

Edit check is generated if item is -1, for the following items:

10

•
•
•

TOTAL HOURS/WEEK (077a)
TOTAL HOURS/WEEK (077b)
OTHER OUTLETS, EXCLUDING BOOKMOBILES
(083)

•
•
•
•

BOOKMOBILES (084)
BOOK AND SERIAL VOLUMES (091)
AUDIO MATERIALS (092)
VIDEO MATERIALS (094)

FY 2009 State Library Agencies Survey – Edit Messages and Conditions
Edit Code

Edit Message
•
•
•
•
•

Edit Condition
CURRENT SERIAL SUBSCRIPTIONS (095)
GOVERNMENT DOCUMENTS (096)
Total CIRCULATION (110)
PROVIDED TO OTHER LIBRARIES (111)
RECEIVED FROM OTHER LIBRARIES AND
DOCUMENT DELIVERY SERVICES (112)

•
•
•
•
•
•
•
•
•
•
•
•

Annual REFERENCE TRANSACTIONS (113)
Annual LIBRARY VISITS (114)
GRANTS AWARDED (115)
Continuing education EVENTS (117)
ATTENDANCE AT EVENTS (118)
(154) LSTA STATE PROGRAMS revenue
(167) StLA OPERATION revenue
STATE AID TO LIBRARIES (168)
(190) STATEWIDE SERVICES
(191) GRANTS
(192) LSTA ADMINISTRATION
(194) LIBRARY TECHNOLOGY, CONNECTIVITY
AND SERVICES

•

(195) SERVICES TO PERSONS HAVING
DIFFICULTY USING LIBRARIES

•
•
•

(196) SERVICES FOR LIFELONG LEARNING
(197) LSTA ADMINISTRATION
(220a) LIBRARY–OWNED PUBLIC–ACCESS
INTERNET WORKSTATIONS

•

(220b) ALL OTHER PUBLIC–ACCESS INTERNET
WORKSTATIONS

•

MAIN OR CENTRAL OUTLET (082)

511

No longer used.

512

Must enter four characters.

Edit check message is generated for all items that require four
characters when an entry with less than four characters is made.
Part A—items 006 and 010b.

513

Must enter five characters.

Edit check message is generated for all items that require five
characters when an entry with less than five characters is made.
Part A—items 005 and 010a.

514

No longer used.

515

No longer used.

516

No longer used.

517

Value exceeds the limit (9,999) for this item

518

No longer used.

519

Value exceeds the limit (999,999) for this item.

520

Value exceeds the limit (9,999,999) for this item.

Edit check message is generated for numeric items that exceed
the maximum allowable value (9,999) for the item. Part E—items
77a–85 and 86a–90d. Part M—items 220a–220b.
Edit check message is generated for numeric items that exceed
the maximum allowable value (999,999) for the item. Part H—
items 115–118.
Edit check message is generated for numeric items that exceed
the maximum allowable value (9,999,999) for the item. Part G—
items 110–114.

11

FY 2009 State Library Agencies Survey – Edit Messages and Conditions
Edit Code
Edit Message
521
Value exceeds the limit (99,999,999) for this item.

Edit Condition
Edit check message is generated for numeric items that exceed
the maximum allowable value (99,999,999) for the item. Part F—
items 091–096.

522

Value exceeds the limit (999,999,999) for this item.

Edit check message is generated for numeric items that exceed
the maximum allowable value (999,999,999) for the item. Part
K—items 173a–186d. Part L—items 190–198. Part M—items
223a–223d.

523

Value exceeds the limit (9,999.99) for this item.

Edit check message is generated for numeric items that exceed
the maximum allowable value (9,999.99) for the item. Part I—all
items in question 14.

524

Must enter D or C or N

Edit check message is generated for all items that require a
Directly/Contract/Not provided response when an entry other
than D or C or N is made, or when the items are left blank.

600

TOTAL HOURS/WEEK (all StLA outlets) (077a) not 75% to TOTAL HOURS/WEEK (all StLA outlets) (077a) not 75% to
125% of last year.
125% of last year. Note: Run this edit only when values are
greater than 0 for the current and prior year.

601

OTHER OUTLETS EXCLUDING BOOKMOBILES (083) is
greater than 2 this year, but last year = 0.

602

BOOKMOBILES (084) is greater than 2 this year, but last
year = 0.

603

OTHER OUTLETS EXCLUDING BOOKMOBILES (083) is
greater than 2 this year, but last year = 0. Note: Run this edit
only when current year value is greater than 0 and prior year
value is 0.

BOOKMOBILES (084) is greater than 2 this year, but last year =
0. Note: Run this edit only when current year value is greater
than 0 and prior year value is 0.
TOTAL OUTLETS (085) is greater than 2 this year, but last TOTAL OUTLETS (085) is greater than 2 this year, but last year
year = 0.
= 0. Note: Run this edit only when current year value is greater
than 0 and prior year value is 0.

604

OTHER OUTLETS, EXCLUDING BOOKMOBILES (083) not OTHER OUTLETS, EXCLUDING BOOKMOBILES (083) not + or
+ or – 2 of last year.
– 2 of last year. Note: Run this edit only when values are greater
than 0 for the current and prior year.

605

BOOKMOBILES (084) not + or – 2 of last year.

BOOKMOBILES (084) not + or – 2 of last year Note: Run this
edit only when values are greater than 0 for the current and prior
year.

606

TOTAL OUTLETS (085) not + or – 2 of last year.

TOTAL OUTLETS (085) not + or – 2 of last year. Note: Run this
edit only when values are greater than 0 for the current and prior
year.

607

BOOK AND SERIAL VOLUMES (091) not 50% to 150% of
last year.

608

AUDIO MATERIALS (092) not 50% to 150% of last year.

609

VIDEO MATERIALS (094) not 50% to 150% of last year.

BOOK AND SERIAL VOLUMES (091) not 50% to 150% of last
year, and the prior year to current year change is greater than +
or – 1000. Note: Run this edit only when values are greater than
0 for the current and prior year.
AUDIO MATERIALS (092) not 50% to 150% of last year, and the
prior year to current year change is greater than + or – 100.
Note: Run this edit only when values are greater than 0 for the
current and prior year.
VIDEO MATERIALS (094) not 50% to 150% of last year, and the
prior year to current year change is greater than + or – 500.
Note: Run this edit only when values are greater than 0 for the
current and prior year.

610

CURRENT SERIAL SUBSCRIPTIONS (095) not 50% to
150% of last year.

12

CURRENT SERIAL SUBSCRIPTIONS (095) not 50% to 150% of
last year, and the prior year to current year change is greater
than + or – 500. Note: Run this edit only when values are greater
than 0 for the current year and prior year.

FY 2009 State Library Agencies Survey – Edit Messages and Conditions
Edit Code
Edit Message
611
GOVERNMENT DOCUMENTS (096) not 50% to 150% of
last year.

Edit Condition
GOVERNMENT DOCUMENTS (096) not 50% to 150% of last
year, and the prior year to current year change is greater than +
or – 1000. Note: Run this edit only when values are greater than
0 for the current and prior year.
CIRCULATION (110) not 50% to 150% of last year, and the prior
year to current year change is greater than + or – 1000. Note:
Run this edit only when values are greater than 0 for the current
and prior year.

612

CIRCULATION (110) not 50% to 150% of last year.

613

PROVIDED TO OTHER LIBRARIES (111) not 50% to 150% PROVIDED TO OTHER LIBRARIES (111) not 50% to 150% of
of last year.
last year, and the prior year to current year change is greater
than + or – 750. Note: Run this edit only when values are greater
than 0 for the current and prior year.
RECEIVED FROM OTHER LIBRARIES AND DOCUMENT RECEIVED FROM OTHER LIBRARIES AND DOCUMENT
DELIVERY SERVICES (112) not 50% to 150% of last year. DELIVERY SERVICES (112) not 50% to 150% of last year, and
the prior year to current year change is greater than + or – 1000.
Note: Run this edit only when values are greater than 0 for the
current and prior year.
REFERENCE TRANSACTIONS (113) not 50% to 150% of REFERENCE TRANSACTIONS (113) not 50% to 150% of last
last year.
year, and the prior year to current year change is greater than +
or – 1000. Note: Run this edit only when values are greater than
0 for the current and prior year.
LIBRARY VISITS (114) not 50% to 150% of last year.
LIBRARY VISITS (114) not 50% to 150% of last year, and the
prior year to current year change is greater than + or – 1000.
Note: Run this edit only when values are greater than 0 for the
current and prior year.

614

615

616

617

No longer used.

618

Yes this year, No last year, or vice versa.

619

STATE AID TO LIBRARIES (168) revenue not 70% to 150% STATE AID TO LIBRARIES (168) revenue not 70% to 150% of
of last year.
last year. Note: Run this edit only when values are greater than 0
for the current and prior year.
TOTAL EXPENDITURES (189) in column d not 70% to
TOTAL EXPENDITURES (189) in column d not 70% to 150% of
150% of last year.
last year. Note: Run this edit only when values are greater than 0
for the current and prior year.

620

Applies to all items with Yes/No answers. Items in Parts C, F,
and M, and item 152 in Part J.

621

No longer used.

622

No longer used.

623

No longer used.

624

SALARIES AND WAGES (173) in column d not 70% to
150% of last year.

625

EMPLOYEE BENEFITS (174) in column d not 70% to 150% EMPLOYEE BENEFITS (174) in column d not 70% to 150% of
of last year.
last year. Note: Run this edit only when values are greater than 0
for the current and prior year.

626

No longer used.

627

STATEWIDE DATABASE LICENSING EXPENDITURES
(223) in column d not 50% to 150% of last year.

STATEWIDE DATABASE LICENSING EXPENDITURES (223) in
column d not 50% to 150% of last year, and the prior year to
current year change is greater than + or – 1000. Note: Run this
edit only when values are greater than 0 for the current and prior
year.

628

LIBRARY-OWNED PUBLIC-ACCESS GRAPHICAL
INTERNET WORKSTATIONS (220a): Prior year to current
year change is greater than + or – 5.

LIBRARY-OWNED PUBLIC-ACCESS GRAPHICAL INTERNET
WORKSTATIONS (220a): Prior year to current year change is
greater than + or – 5. Note: Run this edit when values are
greater than or equal to 0 in the current and prior year.

13

SALARIES AND WAGES (173) in column d not 70% to 150% of
last year. Note: Run this edit only when values are greater than 0
for the current and prior year.

FY 2009 State Library Agencies Survey – Edit Messages and Conditions
Edit Code
Edit Message
Edit Condition
629
ALL OTHER PUBLIC-ACCESS INTERNET
ALL OTHER PUBLIC-ACCESS INTERNET WORKSTATIONS
WORKSTATIONS (220b): Prior year to current year change (220b): Prior year to current year change is greater than + or – 5.
is greater than + or – 5.
Note: Run this edit only when values are greater than or equal to
0 in the current and prior year.
630
Response this year is different from last year.
Response this year is different from last year.
631

Directly or Contract to SUMMER READING PROGRAM
SUPPORT (068) in column b.

Directly or Contract to SUMMER READING PROGRAM
SUPPORT (068) in column b. Note: The StLA Survey Steering
Committee said StLAs do not provide such programs to
academic libraries.

632

Directly or Contract to UNIVERSAL SERVICE PROGRAM
(REVIEW AND APPROVAL OF TECHNOLOGY PLANS)
(070) in column b.

633

Total for this item is 0 this year, but was not 0 last year.

Directly or Contract to UNIVERSAL SERVICE PROGRAM
(REVIEW AND APPROVAL OF TECHNOLOGY PLANS (070) in
column b. Note: The StLA Survey Steering Committee said it is
extremely unlikely that an StLA would provide this service (to be
eligible for federal funds under this program, the academic
library's budget would need to be independent of the parent
institution's budget).
Edit check message is generated if the total for the following
items is 0 this year, but was not 0 last year.

634

Item is 0 this year, but was not 0 last year.

•
•

TOTAL OUTLETS (085)
BLIND & PHYSICALLY HANDICAPPED INDIVID
(086)in column d

•

STATE GOVERNMENT EMPLOYEES (089) in
column d

•
•
•
•
•
•
•
•

GENERAL PUBLIC (090) in column d
TOTAL STAFF (123)
TOTAL FEDERAL REVENUE (157)
TOTAL STATE REVENUE (170)
TOTAL REVENUES (172)
SALARIES AND WAGES (173) in column d
EMPLOYEE BENEFITS (174) in column d
TOTAL STAFF EXPENDITURES (175) in column d

•

TOTAL OPERATING EXPENDITURES (178) in
column d

•

INDIVIDUAL PUBLIC LIBRARIES (179) in column d

•

TOTAL FINANCIAL ASSISTANCE (186) in column
d

•
•
•
•

TOTAL EXPENDITURES (189) in column d
TOTAL LSTA EXPENDITURES (193)
TOTAL LSTA EXPENDITURES (198)
STATEWIDE DATABASE LICENSING (223) in
column d

•

TOTAL EXPENDITURES (189) in Other column (c)

Edit check message is generated if the item is 0 this year, but
was not 0 last year, for the following items:
•
•

14

TOTAL HOURS/WEEK (077a)
TOTAL HOURS/WEEK (77b)

FY 2009 State Library Agencies Survey – Edit Messages and Conditions
Edit Code

Edit Message
•

635
636

No longer used.
No longer used.

15

Edit Condition
OTHER OUTLETS, EXCLUDING BOOKMOBILES
(083)

•
•
•
•
•
•
•
•
•

BOOKMOBILES (084)
BOOK AND SERIAL VOLUMES (091)
AUDIO MATERIALS (092)
VIDEO MATERIALS (094)
CURRENT SERIAL SUBSCRIPTIONS (095)
GOVERNMENT DOCUMENTS (096)
Total CIRCULATION (110)
PROVIDED TO OTHER LIBRARIES (111)
RECEIVED FROM OTHER LIBRARIES AND
DOCUMENT DELIVERY SERVICES (112)

•
•
•
•
•
•
•
•
•
•
•
•

Annual REFERENCE TRANSACTIONS (113)
Annual LIBRARY VISITS (114)
GRANTS AWARDED (115)
Continuing education EVENTS (117)
ATTENDANCE AT EVENTS (118)
(154) LSTA STATE PROGRAMS revenue
(167) StLA OPERATION revenue
STATE AID TO LIBRARIES (168)
(190) STATEWIDE SERVICES
(191) GRANTS
(192) LSTA ADMINISTRATION
(195) SERVICES TO PERSONS HAVING
DIFFICULTY USING LIBRARIES

•
•

(197) LSTA ADMINISTRATION
(220a) LIBRARY–OWNED PUBLIC–ACCESS
INTERNET WORKSTATIONS

•

(220b) ALL OTHER PUBLIC–ACCESS INTERNET
WORKSTATIONS

•
•

MAIN OR CENTRAL OUTLET (082)
MONDAY-FRIDAY after 5:00 p.m. (main or central
outlet) (078)

•

SATURDAY AND SUNDAY (main or central outlet)
(079)

•
•
•
•
•
•

OTHER revenue (171)
OTHER SERVICES (122)
(119) ADMINISTRATION
(120) LIBRARY DEVELOPMENT
(121) LIBRARY SERVICES
(194) LIBRARY TECHNOLOGY, CONNECTIVITY
AND SERVICES

•

(196) SERVICES FOR LIFELONG LEARNING

FY 2009 State Library Agencies Survey – Edit Messages and Conditions
Edit Code
Edit Message
Edit Condition
637
Item was greater than 0 both years, and the value this year Edit check message is generated for the following items: if the
equals last year.
item was greater than 0 both years, and the value this year
equals last year.

999

WEB ADDRESS (011) does not have the proper syntax.

16

•
•
•
•
•
•
•
•

BOOK AND SERIAL VOLUMES (091)
AUDIO MATERIALS (092)
VIDEO MATERIALS (094)
CURRENT SERIAL SUBSCRIPTIONS (095)
GOVERNMENT DOCUMENTS (096)
Total CIRCULATION (110)
PROVIDED TO OTHER LIBRARIES (111)
RECEIVED FROM OTHER LIBRARIES AND
DOCUMENT DELIVERY SERVICES (112)

•
•
•
•
•
•
•
•
•
•

Annual REFERENCE TRANSACTIONS (113)
Annual LIBRARY VISITS (114)
OTHER FEDERAL REVENUE (155)
STATE AID TO LIBRARIES (168)
OTHER STATE REVENUE (169)
OTHER REVENUE (171)
COLLECTION EXPENDITURES (176) in column a
COLLECTION EXPENDITURES (176) in column b
COLLECTION EXPENDITURES (176) in column c
INDIVIDUAL PUBLIC LIBRARIES (179) in column b

•

LIBRARY COOPERATIVES SERVING PUBLIC
LIBRARIES ONLY (180) in column b

•

OTHER INDIVIDUAL LIBRARIES (181) in column a

•

LIBRARY COOPERATIVES SERVING MORE
THAN ONE TYPE OF LIBRARY (182) in column b

•

SINGLE AGENCY OR LIBRARY PROVIDING
STATEWIDE SERVICE (183) in column a

•

SINGLE AGENCY OR LIBRARY PROVIDING
STATEWIDE SERVICE (183) in column b

•
•
•

LIBRARY CONSTRUCTION (184) in column b
OTHER ASSISTANCE (185) in column b
TOTAL FINANCIAL ASSISTANCE (186) in column
b

•
•
•

CAPITAL OUTLAY (187) in column b
TOTAL EXPENDITURES (189) in column c
STATEWIDE DATABASE LICENSING
EXPENDITURES (223) in column a

•

STATEWIDE DATABASE LICENSING
EXPENDITURES (223) in column b

•

STATEWIDE DATABASE LICENSING
EXPENDITURES (223) in column c

WEB ADDRESS (011) does not have the proper syntax.

FY 2009 State Library Agencies Survey – Edit Messages and Conditions
Edit Code
Edit Message
1000 Negative values other than –1 are invalid.

1001

FISCAL YEAR STARTING DATE (022)must be before the
FISCAL YEAR ENDING DATE (023).

1002

Data type must be numeric. Please fix.

Edit Condition
Edit check message is generated when invalid negative value is
entered for numeric data. The only acceptable negative value for
numeric data is –1 (–1 means the StLA has the item but does not
collect data on it, or you don’t know the answer).
FISCAL YEAR STARTING DATE (022)must be before the
FISCAL YEAR ENDING DATE (023).
Edit check message is generated when invalid data type is
entered in numeric field.

17