Revised IRES Screens
Empler Suite plus certif Scrn Chgs_20100812.docx
Integration Registration Services (IRES) System
Revised IRES Screens
OMB: 0960-0626
Last Update 08/12/2010
IRES Revisions for the Employer Suite of Services
Screen Changes
Table of Contents
Report Wages Service Request : 9
Request Access to BSO Services Confirmation: 12
Employer Address Not Available 14
Employer Information Not Available 16
Re-Request Activation Codes 20
Remove Access to BSO Services 27
Update Your Employer Information 31
Result of selecting Suite of Services link at left of BSO Welcome Page 33
Employer Address Not Available: 35
Change in User Certification: 37
Log In Screen (for BSO and AR) 37
User Registration Attestation 41
Employer Information Attestation 45
Create a Log In Account: Step 3: Review and Submit 49
Request Access to BSO Services: View File / Wage Report Status, Errors and Error Notices 53
LEGEND:
Please note that existing action buttons on the “As Is” and “To Be” screens may not be shown or shown in the correct position on the screen due to the “cut and paste” method of developing this package.
The screens with yellow highlights show the “To Be” screens.
The screens with the green highlights and strikethroughs are the “As Is” screens,
Layout changes such as the reordering/moving of paragraphs/sentences were not highlighted.
Revision History
Date |
Version |
Location of Change |
Summary of Changes |
08/12/2010 |
1.1 |
Pages 3, 20 |
Wording changes |
8/12/2010 |
1.1 |
Page 2 |
Addition of “Please note…” and Revision History. |
Request
Access to BSO Services
Select Service Suites
You must request access to do specific functions within a service suite. Let us help you choose which functions to add.
SSA
Services Suite for Employers:
Electronic Wage Reporting Service and/or Social Security Number Verification Service (SSNVS)
Electronic
Wage Reporting allows employers
to Report Wages
to Social Security and
to view the status of their submissions.
Social Security Number Verification Service (SSNVS) allows the completion of an online form or submission of a file to request verification of names and Social Security Numbers of employees free of charge to employers and their agents for wage reporting purposes only. To verify SSNs for other than wage reporting purposes, please select the Special Services Suite for Consent Based Social Security Number Verification Service (CBSV) below.
SSA
Services Suite for Attorneys:
Form SSA-1694 Business Taxpayer Information
Allows
attorneys or authorized representatives to register with Social
Security for Form SSA-1694 Request for Business Entity Taxpayer
Information and perform the following functions:
Complete Form SSA-1694 Business Taxpayer Information Form
Update Form SSA-1694 Business Taxpayer Information Form
Internet
Representative Payee Suite:
Allows individual and organizational representatives to file their Representative Payee Report electronically. This includes Form SSA-623 for individual Representative Payees, SSA-6230 for parents, stepparents and grandparents with minor children in custody, and SSA-6234 for Representative Payee organizations.
Allows submission and printing of the appropriate representative payee accounting forms and allows downloading submitted forms for up to 30 days after submission.
Special Services Suite:
CBSV:
Consent Based Social Security Number Verification Service
CBSV, a consent and fee-based, third party verification service should not be confused with SSNVS service displayed above in the SSA Services Suite for Employers.
In order to complete your registration we must collect your Employer Information. Please check the CBSV box to the left then select the "Next" button below to record your Employer's EIN and Business or Organization name. Note: You will be denied access to CBSV if this information is not provided.
Request
Access to BSO Services
Select Service Suites
You must request access to do specific functions within a service suite. Let us help you choose which functions to add.
SSA
Services Suite for Employers:
Electronic Wage Reporting Service and/or Social Security Number Verification Service (SSNVS)
Electronic
Wage Reporting allows
use
of one or more of the following services:
Reporting Wages to Social Security
View File/Wage Reports Status, Errors, and Error NoticeswithoutName / SSN ErrorsView File/Wage Reports Status, Errors, and Error NoticeswithName / SSN Errors
Social Security Number Verification Service (SSNVS)
Allows the completion of an online form or submission of a file to request verification of names and Social Security Numbers of employees free of charge to employers and their agents for wage reporting purposes only. To verify SSNs for other than wage reporting purposes, please select the Special Services Suite for Consent Based Social Security Number Verification Service (CBSV) below.
SSA
Services Suite for Attorneys:
Form SSA-1694 Business Taxpayer Information
Allows attorneys or authorized representatives to register with Social Security for Form SSA-1694 Request for Business Entity Taxpayer Information and perform the following functions:
Complete Form SSA-1694 Business Taxpayer Information Form
Update Form SSA-1694 Business Taxpayer Information Form
Internet
Representative Payee Suite:
Allows individual and organizational representatives to file their Representative Payee Report electronically. This includes Form SSA-623 for individual Representative Payees, SSA-6230 for parents, stepparents and grandparents with minor children in custody, and SSA-6234 for Representative Payee organizations.
Allows submission and printing of the appropriate representative payee accounting forms and allows downloading submitted forms for up to 30 days after submission
Special Services Suite:
CBSV:
Consent Based Social Security Number Verification Service
In order to complete your registration we must collect your Employer Information. Please check the CBSV box to the left then select the "Next" button below to record your Employer's EIN and Business or Organization name. Note: You will be denied access to CBSV if this information is not provided.
Add
Employer Information
You must have an Employer Identification Number (EIN) to request access to some of the BSO Services. If you are self-employed, you may request limited access without an EIN. Apply For EIN
NOTE: Accountants, CPAs, etc. You only need to register once in your own firm`s name. You can then conduct business for as many clients as you wish.
Information about you, or your business or organization: We will compare this information with our records to verify you are currently employed by the business or organization you represent. Correspondence to your employer will be sent to the address we have on file. Select this link for more help with completing this form.
I
have an SSN and I am an employee of a business or organization that
has an EIN
I
do NOT have an SSN and I work outside the U.S. for a business or
organization that has an EIN
I
am Self-Employed with an EIN and receive a W-2 under this EIN
I
am Self-Employed with an EIN and do NOT receive a W-2 under this
EIN
I
am Self-Employed and my earnings are reported on IRS Schedule SE
(Self-Employment Earnings)
I
am a Household Employer and have an EIN
I
am a Volunteer for an organization that has an EIN
Employer
Identification Number (EIN):
Look-up
Name (button)
(If you do NOT have an EIN then leave this field blank.)
Business
or Organization Name:
You
may edit the name here, but it does not change the name on Internal
Revenue Service (IRS) records.
Add
Employer Information
You must have an Employer Identification Number (EIN) to request access to some of the BSO Services. If you are self-employed, you may request limited access without an EIN. Apply For EIN
NOTE: Accountants, CPAs, etc. You only need to register once in your own firm`s name. You can then conduct business for as many clients as you wish.
Information about you, or your business or organization: We will compare this information with our records to verify you are currently employed by the business or organization you represent. Correspondence to your employer will be sent to the address we have on file. Select this link for more help with completing this form.
I
have an SSN and I am an employee of a business or organization that
has an EIN
I
do NOT have an SSN and I work outside the U.S. for a business or
organization that has an EIN
I
am Self-Employed with an EIN and receive a W-2 under this EIN
I
am Self-Employed with an EIN and do NOT receive a W-2 under this
EIN
I
am Self-Employed and my earnings are reported on IRS Schedule SE
(Self-Employment Earnings)
I
am a Household Employer and have an EIN
I
am a Volunteer for an organization that has an EIN
Employer
Identification Number (EIN):
(If
you do NOT have an EIN then leave this field blank.)
Business
or Organization Name:
Please
check the following statement ONLY
if applicable.
I
am a third party submitter registering to do business on behalf of
another business or organization.
Report Wages Service Request :
This screen replaces 2 separate screens – one for report wages (basic) and View File / Wage Report Status, Errors and Error Notices (included in Superseded Screen section).
Request
Access to BSO Services
Page 2 of 6
Report Wages to Social Security
Requesting access for the Report Wages to Social Security function will allow you to:
Create, print, and submit Forms W-2 and W-2c Online,
Upload wage submission or resubmission files that are prepared in the Electronic Filing (EFW2/EFW2C) format,
Acknowledge resubmission request notices and obtain time extensions for resubmission requests, and
View Wage Report status.
Do you want to report wages to Social Security?
Yes
No
In addition, do you want to View Wage Report Name/SSN Errors?
Yes
No
Page 2 of 4
Request Access to BSO Services
Report Wages to Social Security
Do you want to report wages to Social Security?
Requesting access for the Report Wages to Social Security function will allow you to :
Create, print, and submit Forms W-2 and W-2c Online,
Upload wage submission or resubmission files that are prepared in the Electronic Filing (EFW2/EFW2C) format,
Acknowledge resubmission request notices and obtain time extensions for submission requests, and
View
basic submissionstatus.
Yes
No
Request
Access to BSO Services
Request Summary
You have selected the following functions:
Report Wages to Social Security
Form SSA-1694 Request for Business Entity Taxpayer Information
Internet Representative Payee
Select the "Confirm" button below to send your access request to the Social Security Administration. If you wish to make changes, use the "<< Previous" button to return to the appropriate page.
Request Access to BSO Services Confirmation:
Happy Path
The user receives this confirmation if the employer address is OK and MEF was passed (MEF check performed because Form 1694 (ATF) and IRPA employee were selected).
Request
Access to BSO Services Confirmation
Your request for access to the services and tasks listed below was received on July 07, 2010.
Report Wages to Social Security
You may begin to use this service immediately. To do that, select "BSO Main Menu" below. Then, on the BSO Main Menu page, select "Report Wages to Social Security."
View Wage Report Name / SSN Errors
An activation code has been sent by first class mail to the address we have on record for your employer (BALT, MD). Once you have received the activation code and activated this service, you may view Wage Report Name/ SSN Errors from the Wage Reporting menu.
Social Security Number Verification Service
An activation code has been sent by first class mail to the address we have on record for your employer (BALT, MD). Once you have received the activation code and activated this service, you may access "Social Security Number Verification Service" from the BSO Main Menu page.
Form SSA-1694 Request for Business Entity Taxpayer Information
You may begin to use this service immediately. To do that, select "BSO Main Menu" below. Then, on the BSO Main Menu page, select "Form SSA-1694 Request for Business Entity Taxpayer Information."
Internet Representative Payee
You may begin to use this service immediately. To do that, select "BSO Main Menu" below. Then, on the BSO Main Menu page, select "Internet Representative Payee."
PRINT
Please print this page for your records.
Request
Access to BSO Services Confirmation
Your request for access to the services and tasks listed below was received on July 27, 2010.
Please print this for your records.
Report Wages to Social Security
Your
may begin to use this service immediately. To do that, select "BSO
Main Menu" below. Then, on the BSO Main Menu page, select
"Report Wages to Social Security."
Form SSA-1694 Request for Business Entity Taxpayer Information
Your
may begin to use this service immediately. To do that, select "BSO
Main Menu" below. Then, on the BSO Main Menu page, select "Form
SSA-1694 Request for Business Entity Taxpayer Information."
View
Name and
Social Security Number Errors with Name
/ SSN Errors
Your
activation
code has been sent by first class mail to the address we have on
record for your employer (BAHAMAS,
.).
Once you have received the code and activated this service, you may
access
"View Name and
Social Security Number Errors with Name
/ SSN Errors" from the BSO
Main
Menu page
(see
activation information at left of this screen).
Social Security Number Verification Service
Your
activation code has been sent by first class mail to the address we
have on record for your employer (BAHAMAS,
.).
Once you have received the code and activated this service, you may
access "Social Security Number Verification Service" from
the BSO Main Menu page (see
activation information at left of this screen).
Internet Representative Payee
Your
may begin to use this service immediately. To do that, select "BSO
Main Menu" below. Then, on the BSO Main Menu page, select
"Internet Representative Payee."
Employer Address Not Available
The user receives this confirmation if the employer address is not found.
Request
Access to BSO Services Confirmation
Your request for access to the services and tasks listed below was received on [date].
T
he
service(s) listed below is (are) currently pending because your
employer's address cannot be found in SSA records.
Report Wages to Social Security
View Wage Report Name / SSN Errors
Social Security Number Verification Service
Form SSA-1694 Request for Business Entity Taxpayer Information
Internet Representative Payee
To confirm your employer's address, please send a fax to (570) 706-7874 and provide the following information:
A letter on your company's letter head providing the following:
A copy of IRS Form SS-4 (or)
A copy of IRS Form 941 (or)
IRS EIN Notification Letter and a letter on your company letter head including the following:
Your Company Name
Your Company Address
Your Company Telephone Number
Your Name
Your Social Security Number
Your Signature
Your Printed Name
Your Title
You will be informed by email, phone, or fax what to do next. You should hear from us within two business days after sending your fax. Please note that from January through April, the peak wage-reporting season, it may take a few business days longer.
P
PRINT
Employer Information Not Available
The user receives this confirmation if the employer address is found but the MEF Check failed for Form 1694 (ATF) and IRPA employee.
Request
Access to BSO Services Confirmation
Your request for access to the services and tasks listed below was received on July 07, 2010.
Report Wages to Social Security
You may begin to use this service immediately. To do that, select "BSO Main Menu" below. Then, on the BSO Main Menu page, select "Report Wages to Social Security."
View Wage Report Name / SSN Errors
An activation code has been sent by first class mail to the address we have on record for your employer (BALT, MD). Once you have received the activation code and activated this service, you may view Wage Report Name/ SSN Errors from the Wage Reporting menu.
Social Security Number Verification Service
An activation code has been sent by first class mail to the address we have on record for your employer (BALT, MD). Once you have received the activation code and activated this service, you may view "Social Security Number Verification Service" from the BSO Main Menu page.
T
he
service(s) listed below is (are) currently pending because SSA
records do not indicate that you work for the employer you have
selected.
Form SSA-1694 Request for Business Entity Taxpayer Information
Internet Representative Payee
We are unable to complete your request for services at this time because the information you provided does not match the information SSA has on file for the Employer Identification Number. If you were hired in the last 18 months by the employer you submitted information for, it is possible that SSA’s records do not yet reflect your employment with the business or organization for which you are trying to request services.
Please send a fax to (570) 706-7874 and provide the following information:
A letter on your company’s letter head providing the following:
Your Company Name
Your Company Address
Your Company Telephone Number
Your Company EIN
Your Name
Your User ID (used to log in to these services)
Your Social Security Number (SSN)
Your Date of Birth
Authorizing Official's Name
Authorizing Official's Title
Authorizing Official's Date of Birth
Authorizing Official's Social Security Number
Statement certifying that you work for the employer and are authorized to conduct business on behalf of the employer
You will be informed by email, phone, or fax what to do next. You should hear from us within two business days after sending your fax. Please note that from January through April, the peak wage-reporting season, it may take a few business days longer.
P
PRINT
Main Menu
Welcome,
JOHN PUBLIC
Your password expires on January
17, 2010
|
Submit, download or process W-2s and W-2cs |
|
View submission status, acknowledge resubmission notices or |
|
Request resubmission extensions View errors and error notices for wage files and/or wage reports submitted by or for your company |
|
Request online SSN verification, or |
|
Submit files for SSN verification |
Form SSA-1694 Request for Business Entity Taxpayer Information |
|
|
Submit or update a Business Taxpayer Information form to receive form 1099 for work related to claimant representation |
|
File a Form SSA-623, SSA-6230, or SSA-6234 Representative Payee Reports electronically |
|
Submit and print representative payee accounting forms, |
|
Download submitted forms for up to 30 days after submission
|
Main Menu
Welcome,
JOHN PUBLIC
Your password expires on January
17, 2010
|
||||||||||||||||||||||||||
|
||||||||||||||||||||||||||
View Pending Services
Re-Request Activation Codes
Services Pending due to Inactivated Services only.
Re-Request
Activation Codes
You have not entered the activation code(s) for the requested services listed below. If you have not received the activation code(s) or if you have misplaced the code(s), you may have the activation code mailed to you again by selecting the service(s) below. You may only request activation codes every 10 days. Each activation code will expire 60 days after the date you initially selected the service. If the activation code expires, select “Request Access to BSO Services” to re-select the service.
View
Wage Report Name/SSN Errors
View Wage Report Name/SSN Errors will display these errors for the wage information submitted by you or for your employer.
Social
Security Number Verification Service
Social Security Number Verification Service (SSNVS) allows the completion of an online form or submission of a file to request verification of names and Social Security Numbers of employees free of charge to employers and their agents for wage reporting purposes only.
Access to this service involves a more rigorous process and requires pre-authorization from your employer. If it has been 2 weeks since you requested this access and you have not yet received your activation code from your employer, please check with your employer first before re-requesting another activation code
Re-Request
Activation Codes
You
have previously requested access to the services below. If you have
not received, or have misplaced your activation code(s), you may
re-request them here. If it has not been at least 10 days since you
requested the access, you will not be able to re-request your
activation code(s) at this time. If it has been more than 60 days
since you requested access, you will need to re-request access via
the Request
Access to BSO Services
option.
View
File/Wage
Report Status,
Errors, and Error Notices without
Name / SSN Errors
Review the status of wage files and/or wage reports submitted by or for your company,Review the errors found by Social Security in wage files submitted by or for your company, andReview error notices sent by Social Security about wage files submitted by or for your company.
View Pending Services:
Employer Address Not Found
View
Pending Services
T
he
service(s) listed below is (are) currently pending because your
employer's address cannot be found in SSA records.
Report Wages to Social Security
View Wage Report Name / SSN Errors
Social Security Number Verification Service
Form SSA-1694 Request for Business Entity Taxpayer Information
Internet Representative Payee
You may have already faxed in the required information. You will be informed by email, phone, or fax what to do next. You should hear from us within two business days after sending your fax. Please note that from January through April, the peak wage-reporting season, it may take a few business days longer.
If you have not faxed in the required information, please send a fax to (570) 706-7874 and provide the following information:
A letter on your company's letter head providing the following:
A copy of IRS Form SS-4 (or)
A copy of IRS Form 941 (or)
IRS EIN Notification Letter and a letter on your company letter head including the following:
Your Company Name
Your Company Address
Your Company Telephone Number
Your Name
Your Social Security Number
Your Date of Birth
Your User ID (used to log in to BSO)
Your Signature
Your Printed Name
Your Title
Authorizing Official's Name
Authorizing Official's Title
Authorizing Official's Date of Birth
Authorizing Official's Social Security Number
Statement certifying that you work for the employer and are authorized to conduct business on behalf of the employer
View Pending Services
MEF Check Fails
The user receives this confirmation if the employer address is found but the MEF Check failed for Form 1694 (ATF) and/or IRPA employee.
View
Pending Services
T
he
service(s) listed below is (are) currently pending because SSA
records do not indicate that you work for the employer you have
selected.
Form SSA-1694 Request for Business Entity Taxpayer Information
Internet Representative Payee
You may have already faxed in the required information. You will be informed by email, phone, or fax what to do next. You should hear from us within two business days after sending your fax. Please note that from January through April, the peak wage-reporting season, it may take a few business days longer.
If you have not faxed in the required information, please send a fax to (570) 706-7874 and provide the following information:
A letter on your company’s letter head providing the following:
Your Company Name
Your Company Address
Your Company Telephone Number
Your Company EIN
Your Name
Your User ID (used to log in to these services)
Your Social Security Number (SSN)
Your Date of Birth
Authorizing Official's Name
Authorizing Official's Title
Authorizing Official's Date of Birth
Authorizing Official's Social Security Number
Statement certifying that you work for the employer and are authorized to conduct business on behalf of the employer
Remove
Access to BSO Services
To remove access to BSO Services please select the service(s) that you would like to remove.
Report
Wages to Social Security
Create, print, and submit Forms W-2 and W-2c Online,
Upload wage submission or resubmission files that are prepared in the Electronic Filing (EFW2/EFW2C) format,
Acknowledge resubmission request notices and obtain time extensions for resubmission requests, and
View Wage Report Name / SSN Errors
If access to Report Wages to Social Security is removed, View Wage Report Name / SSN Errors will also be removed.
View
Wage Reports Name / SSN Errors
View the submission status, errors and error notices for wage files and/or wage reports with Name/SSN Errors submitted by you or on your behalf.
Social
Security Number Verification Service (SSNVS)
Complete an online form or submit files to request verification of names and Social Security Numbers of employees of the company for which you work or of the company that has hired you to perform this service.
Form
SSA-1694 Request for Business Entity Taxpayer Information
Law firms, partnerships, corporations, and multi-member LLCs/ LLPs that have attorneys and /or non-attorney representatives as partners or employees who receive direct payment must provide us with taxpayer identification information for that business entity using the Business Taxpayer Information Form. You will be able to:
Complete a Business Taxpayer Information Form
Update a Business Taxpayer Information Form
Internet
Representative Payee Accounting Service (IRPA)
Allows individual and organizational representatives to file their Representative Payee Report electronically. This includes Form SSA-623 for individual Representative Payees, SSA-6230 for parents, stepparents and grandparents with minor children in custody, and SSA-6234 for Representative Payee organizations.
Allows submission and printing of the appropriate representative payee accounting forms and allows downloading submitted forms for up to 30 days after submission.
Remove
Access to BSO Services
To
remove access to BSO Services please select the services(s)
that you would like to remove.
Form SSA-1694 Request for Business Entity Taxpayer Information
Law firms, partnerships, corporations, and multi-member LLCs/ LLPs that have attorneys and /or non-attorney representatives as partners or employees who receive direct payment must provide us with taxpayer identification information for that business entity using the Business Taxpayer Information Form. You will be able to:
Complete a Business Taxpayer Information Form
Update a Business Taxpayer Information Form
View
File/Wage Report Status, Errors, and Error Notices without Name / SSN
Errors
Review the status of wage files and/or wage reports submitted by or for your company,Review the errors found by Social Security in wage files submitted by or for your company, andReview error notices sent by Social Security about wage files submitted by or for your company.
Internet
Representative Payee Accounting Service
Allows individual and organizational representatives to file their Representative Payee Report electronically. This includes Form SSA-623 for individual Representative Payees, SSA-6230 for parents, stepparents and grandparents with minor children in custody, and SSA-6234 for Representative Payee organizations.
Allows submission and printing of the appropriate representative payee accounting forms and allows downloading submitted forms for up to 30 days after submission
Social
Security Number Verification Service (SSNVS)
Complete an online form or submit files to request verification of names and Social Security Numbers of employees of the company for which you work or of the company that has hired you to perform this service.
Report
Wages to Social Security
Create, print, and submit Forms W-2 and W-2c Online,
Upload wage submission or resubmission files that are prepared in the Electronic Filing (EFW2/EFW2C) format,
Acknowledge resubmission request notices and obtain time extensions for resubmission requests, and
View basic submission status.
Update
Your Employer Information
This employer information form is used to gather information about the business you own or by which you are employed. We will compare this information with our records to verify you are currently employed by the business or organization you represent. Correspondence with your employer will be sent to the address we have on file.
To change your EIN you must first "Remove Your Employer Information" using the link in the left panel. That will deactivate all active services with this employer. Then re-request services for the new EIN using the "Request New Services" link in the left panel.
I have an SSN and I am an employee of a business or an organization that has an EIN.
Employer
Identification Number (EIN):
Look-up
Name (button)
Business
or Organization Name:
You
may edit the name here, but it does not change the name on Internal
Revenue Service (IRS) records.
Update
Your Employer Information
This employer information form is used to gather information about the business you own or by which you are employed. We will compare this information with our records to verify you are currently employed by the business or organization you represent. Correspondence with your employer will be sent to the address we have on file.
To change your EIN you must first "Remove Your Employer Information" using the link in the left panel. That will deactivate all active services with this employer. Then re-request services for the new EIN using the "Request New Services" link in the left panel.
I have an SSN and I am an employee of a business or an organization that has an EIN.
Employer
Identification Number (EIN):
Business
or Organization Name:
Please
check the following the statement below ONLY if applicable.
I
am a third party submitter registering to do business on behalf of
another company.
Result of selecting Suite of Services link at left of BSO Welcome Page
(Rest of page is the same as current http://www.ssa.gov/bso/services.htm)
BSO
Suite of Services
The following services are available within BSO:
Report Wages to Social Security
Allows you to send W-2s and W-2cs to Social Security either by uploading a specifically formatted electronic file or by directly keying W-2s and W-2cs in an online form. Capability to view submission processing status is available. Notices to resubmit a wage file can be acknowledged online. In addition, a one-time 15-day extension of the deadline for resubmitting wage data can be requested.
View File/Wage Report Status, Errors, and Error Notices
Allows
you to view the processing status, errors and error notices for wage
files and/or wage reports submitted by or for your company.
View Name and Social Security Number Errors
Allows
you to view the processing
status, errors (including
Name and Social Security Number mismatches),
and error notices for wage files and/or wage reports submitted by
or for your company.
Social Security Number Verification Service
Allows you to complete an online form or submit specifically formatted files to request verification of names and Social Security Numbers of employees of the company for which you work or the company that has hired you to perform this service.
Proper Uses of Social Security Number Verification Service
Social Security will verify Social Security Numbers (SSNs) solely to ensure that the records of current or former employees are correct for the purpose of completing Internal Revenue Service Form W-2 (Wage and Tax Statement).
Do not use the service to verify SSNs of potential new hires or contractors.
Company policy concerning the use of SSNVS should be applied consistently to all workers; for example:
Employer Address Not Available: Displayed when an Employer is Added/Updated and services have not been selected. |
|
Request
Access to BSO Services
Employer Address Not Available
We are unable to add/update the employer you entered at this time because your employer's address cannot be found in SSA records.
To confirm your employer's address, please send a fax to (570) 706-7874 and provide the following information:
A letter on your company's letter head providing the following:
A copy of IRS Form SS-4 (or)
A copy of IRS Form 941 (or)
IRS EIN Notification Letter and a letter on your company letter head including the following:
Your Company Name
Your Company Address
Your Company Telephone Number
Your Name
Your Social Security Number
Your Signature
Your Printed Name
Your Title
You should be able to add/update the employer within two business days after sending your fax. Please note that from January through April, the peak wage-reporting season, it may take a few business days longer.
Request
Access to BSO Services
Employer Address Not Available
We
are unable to process
your request at this time because your employer's address is
currently unavailable.
To confirm your employer's address, please send a fax to (570) 706-7874 and provide the following information:
A letter on your company's letter head providing the following:
A copy of IRS Form SS-4 (or)
A copy of IRS Form 941 (or)
IRS EIN Notification Letter and a letter on your company letter head including the following:
Your Company Name
Your Company Address
Your Company Telephone Number
Your Name
Your Social Security Number
Your Signature
Your Printed Name
Your Title
Under
normal circumstances, you should be able to resume requesting access
to services within two business days after sending your fax.
Change in User Certification:
Log In Screen (for BSO and AR)
Log
In to Online Services
New User?
You
must create an account to use this website.Once you do, you will be
provided a User ID to log in to our online services.
To
create new account you will need to:
Provide personal information
Provide contact information
Create your password and security questions
Did
you register with SSA by phone
or paper form
and need to create a password?
Existing User?
Please login in below:
Mandatory
Field
User ID:
Mandatory
Field
Password:
User
Certification:
I
understand that the Social Security Administration (SSA) will
validate the information I provide against the information in SSA's
files.
I certify that:
I understand that I may be subject to penalties if I submit fraudulent information.
I understand that SSA may prevent me from using these services if SSA determines or suspects there has been misuse of the services.
I am aware that any person who knowingly and willingly makes any representation to falsely obtain information from Social Security records and/or intends to deceive the Social Security Administration as to the true identity of an individual could be punished by a fine or imprisonment, or both.
I am authorized to do business under this User ID.
By checking the box below you certify that you have read, understand and agree to the user certification of Business Services Online.
I
have read & agree to these terms.
Log
In to Online Services
New User?
You
must create an account to use this website.Once you do, you will be
provided a User ID to log in to our online services.
To
create new account you will need to:
Provide personal information
Provide contact information
Create your password and security questions
Did
you register with SSA by phone
or paper form
and need to create a password?
Existing User?
Please login in below:
Mandatory
Field
User ID:
Mandatory
Field
Password:
Forgot user ID?
User
Certification:
I
understand that the Social Security Administration (SSA) will
validate the information I provide against the information in SSA's
files.
I certify that:
I understand that I may be subject to penalties if I submit fraudulent information.
I agree that I am responsible forall actionstaken with my User ID.I understand that SSA may prevent me from using these services if SSA determines or suspects there has been misuse of the services.
I am aware that any person who knowingly and willingly makes any representation to falsely obtain information from Social Security records and/or intends to deceive the Social Security Administration as to the true identity of an individual could be punished by a fine or imprisonment, or both.
I am authorized to do business under this User ID.
By checking the box below you certify that you have read, understand and agree to the user certification of Business Services Online.
I
have read & agree to these terms.
User Registration Attestation
User
Registration Attestation
Please read the following information about registering to use Business Services Online.
Please select the link below to read about SSA’s legal authority for collecting information.
Paperwork Reduction Act Statement
Registering for Business Services
To obtain a User ID and password, complete the registration form and select the submit button on the following page. The information you submit will be verified against our records.
Upon successful registration, you will have your User ID and password.
You may update your registration information or change your password at any time.
I understand that the Social Security Administration (SSA) will validate the information I provide against the information in SSA’s files.
User Certification for SSA Business Services Online
I certify that:
I understand that SSA may prevent me from using these services if SSA determines or suspects there has been misuse of these services.
I understand that I may be subject to penalties if I submit fraudulent information.
I am aware that any person who knowingly and willingly makes any representation to falsely obtain information from Social Security records and/or intends to deceive the Social Security Administration as to the true identity of an individual could be punished by a fine or imprisonment, or both.
By selecting the "I Accept" button, you certify that you have read, understand and agree to the user certification of Business Services Online.
User
Registration Attestation
Please read the following information about registering to use Business Services Online.
Please select the link below to read about SSA’s legal authority for collecting information.
Paperwork Reduction Act Statement
Registering for Business Services
To obtain a User ID and password, complete the registration form and select the submit button on the following page. The information you submit will be verified against our records.
Upon successful registration, you will have your User ID and password.
You may update your registration information or change your password at any time.
I understand that the Social Security Administration (SSA) will validate the information I provide against the information in SSA’s files.
User Certification for SSA Business Services Online
I certify that:
I understand that SSA may prevent me from using these services if SSA determines or suspects there has been misuse of these services.
I understand that I may be subject to penalties if I submit fraudulent information.
I agree that I am responsible for all actions taken with my User ID.I am aware that any person who knowingly and willingly makes any representation to falsely obtain information from Social Security records and/or intends to deceive the Social Security Administration as to the true identity of an individual could be punished by a fine or imprisonment, or both.
By selecting the "I Accept" button, you certify that you have read, understand and agree to the user certification of Business Services Online.
Employer Information Attestation
Employer
Information Attestation
Please read the following information about entering employer information to request access to BSO services.
Employer Information for Business Services Online.
To request access to BSO services, complete the employer information form and select the submit button on the following page. The information you submit will be verified against our records.
After successfully entering employer information, you will be able to select individual services based upon the suite(s) of services you selected.
You may update your employer information any time.
I understand that the Social Security Administration (SSA) will validate the information I provide against the information in SSA's files
User Certification for SSA Business Services Online
I certify that:
I am currently employed by the employer associated with my employer information and am authorized to conduct business on behalf of the employer.
OR
I am the employer of an individual or individuals who work(s) for me in my household.
OR
I am a self-employed individual.
OR
I am a volunteer for an organization.
I understand that SSA may prevent me and/or the company or organization I represent from using these services if SSA determines or suspects there has been misuse of these services.
I understand that I may be subject to penalties if I submit fraudulent information.
By selecting the "I Accept" button, you certify that you have read, understand and agree to the user certification of Business Services Online.
Employer
Information Attestation
Please read the following information about entering employer information to request access to BSO services.
Employer Information for Business Services Online.
To request access to BSO services, complete the employer information form and select the submit button on the following page. The information you submit will be verified against our records.
After successfully entering employer information, you will be able to select individual services based upon the suite(s) of services you selected.
You may update your employer information any time.
I understand that the Social Security Administration (SSA) will validate the information I provide against the information in SSA's files
User Certification for SSA Business Services Online
I certify that:
I am currently employed by the employer associated with my employer information and am authorized to conduct business on behalf of the employer.
OR
I am the employer of an individual or individuals who work(s) for me in my household.
OR
I am a self-employed individual.
OR
I am a volunteer for an organization.
I understand that SSA may prevent me and/or the company or organization I represent from using these services if SSA determines or suspects there has been misuse of these services.
I understand that I may be subject to penalties if I submit fraudulent information.
I agree that I am responsible for all actions taken with my User ID.
By selecting the "I Accept" button, you certify that you have read, understand and agree to the user certification of Business Services Online.
Create a Log In Account: Step 3: Review and Submit
Step 3: Review & Submit
Please verify that the information you provided is correct.
Personal & Contact Information
Name: JOHN PUBLIC
Date of Birth: 01/02/1920
SSN: 999-01-1234
Country: United States
Home Street Address: TEST STREET
City, State, Zip: TEST CITY , AK 21345
Daytime Phone Number: (123) 123-1234 ext. 3456
Fax Number:
Email: [email protected]
Security Questions and Answers
Question 1: WHAT IS THE NAME OF YOUR FIRST NEPHEW?
Answer 1: ANSWER1
Question 2: WHAT IS THE MIDDLE NAME OF YOUR MOTHER?
Answer 2: ANSWER2
Question 3: IF YOU COULD PLAY ANY INSTRUMENT WHAT WOULD IT BE?
Answer 3: ANSWER3
Question 4: WHAT IS THE YEAR YOU GRADUATED HIGH SCHOOL?
Answer 4: ANSWER4
Question 5: WHAT IS THE NAME OF YOUR FIRST PET?
Answer 5: ANSWER5
User Certification for Online Services
I understand that the Social Security Administration (SSA) will validate the information I provide against the information in SSA's files.
I certify that:
I understand that I may be subject to penalties if I submit fraudulent information. I understand that SSA may prevent me from using these services if SSA determines or suspects there has been misuse of the services.
I am aware that any person who knowingly and willingly makes any representation to falsely obtain information from Social Security records and/or intends to deceive the Social Security Administration as to the true identity of an individual could be punished by a fine or imprisonment, or both.
I am authorized to do business under this User ID.
By checking the box below you certify that you have read, understand and agree to the user certification of Business Services Online.
I
Accept
Create
a Login Account
Step 3: Review & Submit
Please verify that the information you provided is correct.
Personal & Contact Information
Name: JOHN PUBLIC
Date of Birth: 01/02/1920
SSN: 999-01-1234
Country: United States
Home Street Address: TEST STREET
City, State, Zip: TEST CITY , AK 21345
Daytime Phone Number: (123) 123-1234 ext. 3456
Fax Number:
Email: [email protected]
Security Questions and Answers
Question 1: WHAT IS THE NAME OF YOUR FIRST NEPHEW?
Answer 1: ANSWER1
Question 2: WHAT IS THE MIDDLE NAME OF YOUR MOTHER?
Answer 2: ANSWER2
Question 3: IF YOU COULD PLAY ANY INSTRUMENT WHAT WOULD IT BE?
Answer 3: ANSWER3
Question 4: WHAT IS THE YEAR YOU GRADUATED HIGH SCHOOL?
Answer 4: ANSWER4
Question 5: WHAT IS THE NAME OF YOUR FIRST PET?
Answer 5: ANSWER5
User Certification for Online Services
I understand that the Social Security Administration (SSA) will validate the information I provide against the information in SSA's files.
I certify that:
I understand that I may be subject to penalties if I submit fraudulent information.
I agree that I am responsible for all actions taken with my User ID.I understand that SSA may prevent me from using these services if SSA determines or suspects there has been misuse of the services.
I am aware that any person who knowingly and willingly makes any representation to falsely obtain information from Social Security records and/or intends to deceive the Social Security Administration as to the true identity of an individual could be punished by a fine or imprisonment, or both.
I am authorized to do business under this User ID.
By checking the box below you certify that you have read, understand and agree to the user certification of Business Services Online.
I
Accept
Superseded Screen
Request Access to BSO Services: View File / Wage Report Status, Errors and Error Notices
Request
Access to BSO Services
Page 3 of 6
View File / Wage Report Status, Errors and Error Notices
View File/Wage Report Status service allows you to view additional submission status of wage information submitted by or for your employer. This additional service also allows you to review any errors the Social Security Administration found in the submitted information, and any error notices the Social Security sent to your employer.
You can choose to view the errors and error notices with or without Name/SSN errors. Access requires obtaining an activation code, which may take up to 2 weeks.
The activation notice for reviewing wage information status without Name/SSN errors is sent directly to you.
The activation notice for reviewing wage information status with Name/SSN errors is sent directly to your employer. This access involves a more rigorous process and requires pre-authorization from your employer.
After you receive the activation notice, you may activate this additional service by logging in to the BSO web site and from the "Account Maintenance" menu, select "Activate Access to BSO Services" and enter the activation code.
I
do NOT want the additional Submission Information described above.
Basic Submission Status is included with "Report Wages to Social
Security"
I
do want the additional Submission Information described above. I
request access to View Wage Report without
Name/SSN Errors.
I
do want the additional Submission Information described above. I
request access to View Wage Report with
Name/SSN Errors
| File Type | application/vnd.openxmlformats-officedocument.wordprocessingml.document |
| Author | Quaid Mehirdel;Awa Ndiaye;Dick Jones |
| File Modified | 0000-00-00 |
| File Created | 2021-02-02 |
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