2009 - 2010 School District Review Program (Annotation Phase)

Attachment I: School District Review Program
School District Review Program Flowchart

Attachment I: School District Review Program Flowchart

2009-2010

School District Review Program Flowchart
1
Annotation
Materials
mailed to
State MC

5

2

3

State MC contacts
SD officials for any
changes

SD notifies State
MC if there are/are
not changes

Thanks! See you in
2011-2012

4

Changes/
Updates for
State

No

State MC notifies
Census Bureau

Yes

6
School District
makes/submits
changes to
State MC

Resolved
Verbally

No

7
State MC checks
for accuracy and
completeness

No

8
Complete and
Accurate

State MC contacts
School District
Official for
resolution

No
Yes

Yes

9
State MC
submits chgs
to Census
Bureau
Resolve
Verbally with
MC

10
Census Bureau
School District
Team reviews
submissions

Yes

Yes

12
Updates Made

13
Verification
Materials
posted

Submissions
complete and
meets standards

Yes

14
State MC verifies
all changes made
and made
correctly

11
School District
Team contacts
State MC

No

15
State MC notifies
School District
Team of status

Changes

No

16
Thanks! See you in
2011-2012

MC = Mapping Coordinator
SD = School District

Attachment I: School District Review Program Flowchart

2

School District Review Program Flowchart
ƒ

Spatial (maps/shapefiles) and non-spatial (text files/instructions) materials needed for the
Annotation Phase of the School District Review Program (SDRP) are created and sent
on a CD/DVD to each state’s Mapping Coordinator (MC). [Box 1]

ƒ

The MC contacts school district officials in their state for any changes/updates. [Box 2]

ƒ

If there are no changes, the MC notifies the Census Bureau. [Boxes 4, and 5 ]

ƒ

If there are changes - School district officials submit them to the MC. [Box 6]

ƒ

If there are questionable submissions, the MC contacts the school district official and if
the problem can be resolved verbally,

ƒ

Fixes it and submits it to the Census Bureau. If not, the school district official resubmits
the changes to the MC. This cycle - [Boxes 7, 8 and 9] - goes on until the problems are
resolved.

ƒ

Once the Census Bureau receives the submissions, they are reviewed. [Box 10]

ƒ

If there are questions, the Census Bureau contacts the MC who resolves the problem or
contacts the school district official - [Box 11] - to resolve the problem. The submission
goes back through the whole cycle until the problems are resolved.

ƒ

The updates are then made by the Census Bureau. [Box 12]

ƒ

Next, the Census Bureau creates materials for the Verification Phase of the SDRP and
notifies the MCs of those states that submitted changes that the materials are available
for review. [Box 13]

ƒ

The MC and the school district officials verify that the Census Bureau correctly made all
their submitted changes. [Box 14]

ƒ

The MC notifies the Census Bureau if all the submitted changes have been made
correctly or not. [Box 15]

ƒ

If all the changes were made correctly – Thank you for your participation. [Box 16]

If the Census Bureau needs to correct your boundaries and they can be resolved verbally
with the MC, loop through boxes 12, 13, 14, and 15. If not, then the MC contacts the
school district official who re-submits to the MC, who then re-submits to the Census Bureau.
The process goes through the larger loop, back at Box 6 and the changes go back through the
Verification Process again until the MC notifies the Census Bureau that everything is correct.

Attachment I: School District Review Program Flowchart

3