2011-2012 School District Boundary Review Program (SDRP)

Attachment C:
Guidelines for Participants Using Paper Maps

Attachment C: Paper Map Guidelines

2011-2012

Paper Map Instructions
Printing Census Bureau Maps
The 2011-2012 School District maps are designed for printing on large format ("E" size)
printers. If you do not have access to a large format printer, the Census Bureau will print
paper copies of the maps upon request. Please send your request via e-mail to:
[email protected]
Please ensure that your request is limited to the specific maps needed for annotating the
school district boundary changes. Please do not send requests for the entire set of maps
for a county unless absolutely necessary.
November 10th, 2011 is the deadline for submitting a request for paper copies of the
maps.
Locating the Annotation Maps
The maps are on the CD/DVD that you have received, or you can access them at the
following web site:
http://www.census.gov/geo/www/schdist/sch_dist.html
On the CD/DVD and at the website, the maps are arranged in a county-based maps series
consisting of one county index map and multiple large-scale annotation maps.
To access the maps at the website, click on the hyperlink “Annotation Phase Program
Materials”, then the hyperlink for your state. Click on “Download Maps.” The maps are
in county folders.
The naming convention of the county folders on the CD/DVD and the website is
_ where "cou" represents the three-digit FIPS county code.
For example, 031_Cook is the county folder name for Cook County, Illinois.
Each individual map Portable Document Format (PDF) file name is
SDA11_.pdf where represents the map sheet number with
"000" assigned to the county index map, and "001" assigned to annotation parent map
sheet number 1.
For example, SDA1117031_015.pdf is individual map sheet 15 for Cook County,
Illinois.

Attachment C: Paper Map Guidelines

2

Map Sheet Locator File
There is an alphabetical listing, SDA11_MapSheetLocator.PDF, of all school
districts for a state on the CD/DVD and at the website, where represents the twodigit FIPS state code. At the website, the alphabetical listing can be found in the Files
folder. This file contains the location of school districts within a county, and it identifies
all annotation map sheets that show part or all of the school district.

Description of Maps
County Index Map
Please use the county index map to identify the general location of school districts within
a county. It contains the boundaries, names and Federal Local Education Agency (LEA)
ID numbers of the school districts, all major highways in the county, and location of
places.
USE THE COUNTY INDEX MAPS ONLY AS REFERENCE MAPS; DO NOT
ANNOTATE SCHOOL DISTRICT BOUNDARY CHANGES ON THEM.
Please use the following color-coding scheme to identify school district boundaries by
level on the maps:
•
•
•

Unified as wide-screened continuous purple lines,
Elementary as thin solid continuous orange lines, and
Secondary as blue dotted lines.

The color of school district names and Federal LEA ID numbers correspond to the color
of their boundaries. For example, a unified school district name and LEA code display as
purple text on the map.
The LEGEND includes a key identifying all school district boundary symbology. There
is also a list of all the school districts in a county with their Federal LEA ID code and a
list of all the map sheets that contain a part of the school district.
The index map contains a grid representing the layout of the annotation map sheets where
a rectangle with the map sheet number appearing in the middle represents the area of
each annotation parent map sheet.
The Census Bureau creates and provides large scale inset maps for congested areas on
parent maps. An alpha-numeric designation, (e.g., A01, A02, B01, C01) where multiple
inset maps exist, identifies inset maps. The county index and parent maps show the area
of an inset map, or cluster of inset maps, as a gray rectangle with the alpha-numeric code
of the inset.

Attachment C: Paper Map Guidelines

3

Individual Annotation Maps
Use the parent or inset maps for annotation. The individual annotation maps are largescale maps that show the school district boundaries, names, and codes in greater detail
than the county index maps. In addition to the school district and place information,
these maps display all the physical features contained within the Census Bureau’s
geographic database for given area.
The Census Bureau encourages state officials to use these annotation maps to:
•
•
•

Perform a detailed review of school district boundaries.
Annotate school district boundary changes.
Ensure that the boundaries represent the financial responsibility of the school
district.

Annotation Guidelines
•

Restrict all school district boundary and code annotations to the subject
county even though the map sheets may contain the areas of adjacent counties. If
a school district change crosses a county boundary, use the map sheet for the
county into which the boundary continues. The name of the subject county is in
the lower right corner of each map sheet.

•

Make school district boundary change annotations neatly. Use a straight edge,
such as a ruler, for drawing straight lines. When a school district boundary
follows a feature on the map such as a road, annotate the boundary on top of the
feature; do not meander on and off the feature.

•

Make sure that boundary annotations match from one sheet to the adjacent sheet.
When annotating a boundary change that continues onto an adjacent map sheet,
put the map sheets together and compare the annotations. Ensure that the
boundary lines align along the sheet edges, and that the school district codes are
the same on both map sheets.

Illustration of Map Annotation Principles
Below are descriptions and illustrated color examples depicting various types of school
district boundary changes. Refer to the illustrated examples on page 7 when
recommended.
The examples that show existing school district boundaries use wider boundary lines and
taller school district numbers. The narrower boundary lines and shorter school district
numbers are examples of school district boundary changes being annotated on the map
sheet.

Attachment C: Paper Map Guidelines

4

Use the correct colored pencil for each type of school district change. For example, use
the color that represents the type of school district that is adding territory.
•

Use purple to show additions to unified school districts. Examples 1 and 3
show unified district 33040 adding territory. Example 1 is a change between two
unified districts with district 33040 adding territory from unified district 73140.
Example 3 shows unified district 33040 adding territory from elementary
district 56320 and secondary district 13550.

•

Use orange to show additions to elementary school districts. Examples 4 and
5 show elementary district 26560 adding territory. Example 4 shows a change
between elementary district 26560 and unified school district 33040, with
elementary district 26560 adding territory. Example 5 shows elementary
district 26550 adding territory from elementary district 56320.

•

Use blue to show additions to secondary school districts. For changes like
Example 4, where the updated boundary is the same for both the elementary and
secondary school districts, annotate the boundary in orange pencil and draw blue
dots on top of the orange line. This eliminates the need to draw both an orange
line and a blue line side by side.
Example 6, where the secondary school district boundary is not following the
boundary of an elementary school district, annotate the changed secondary
boundary as a blue line.

•

Use the X symbol to cross out the superseded school district boundaries and place
fishhooks across them. Examples 1, 3, 4, and 5 illustrate using Xs and fishhooks
across superseded school district boundaries. The color of the X and fishhooks
should be for the type of school district that is adding area.

•

Annotate the five-digit Federal LEA ID numbers on the maps when:
o The area formed by the boundary change is a separate noncontiguous
part of the school district, or
o The school district change extends onto an adjoining map sheet (see
Example 2).

•

Label all separate pieces of a school district (Example 2). Use arrows if the
pieces are small or numerous, when necessary.

•

Cross out all school district codes that are no longer within the area that they
represent. Example 1 illustrates this edit where the code for school district 73140
is partly within the area added to school district 33040.

Attachment C: Paper Map Guidelines

5

Map Submission Information
Please use the following address when shipping or mailing maps and correspondence:
Mr. Ian Millett
Geography Division
U.S. Census Bureau
4600 Silver Hill Rd., Rm. 4H136F
Washington, DC 20233-7400

Verification Procedure
All states submitting changes and updates on paper maps by the December 15th, 2011
deadline will be provided with verification materials to review and certify their changes
were uploaded correctly into the Census Bureau’s MAF/TIGER database. The Census
Bureau will notify participants via e-mail informing them of the availability of
verification materials on the SDRP website. The MAF/TIGER Participant Software
(MTPS) Web Viewer will allow each state to review their school district updates in a
web-based environment without the need of installing additional software. Participants
will use their web browser to access the viewer and evaluate their submitted changes
against school districts as they appear after upload into the Census Bureau’s
MAF/TIGER database. If you need to make additional corrections based on your review
of these maps, contact us as soon as possible to resolve any problems.
Only those states that submit their updates on paper maps by the December 15th, 2011
deadline will have the opportunity to review verification materials.

Attachment C: Paper Map Guidelines

6

Illustrated Example of School District Annotations

Attachment C: Paper Map Guidelines

7