Reporting and Recordkeeping Requirements (US Grain Standards Act and Agricultural Marketing Act of 1946)

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Form FGIS 4 Reporting and Recordkeeping Requirements - Private Sector	Form and Instruction	Unchanged	Available
Form FGIS-909 Reporting and Recordkeeping Requirements - State, Local, Tribal	Form and Instruction	Unchanged	Available
0580-0013 Supporting_Statement2 072511 (Dexter no track).doc	Supporting Statement A	Uploaded 2011-07-26	Available
Breakdown Changes.xlsm	Supplementary Document	Uploaded 2011-05-25	Available
Respondents Attach 3.xlsm	Supplementary Document	Uploaded 2011-05-25	Available
GIPSA Costs Att-4.xlsm	Supplementary Document	Uploaded 2011-05-25	Available
Purpose and Forms_Attmnt_1.docx	Supplementary Document	Uploaded 2011-05-25	Available
Annual Burden Spreadsheet Att 3.xlsm	Supplementary Document	Uploaded 2011-05-18	Available

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
2514	Reporting and Recordkeeping Requirements - Private Sector	Form and Instruction	Unchanged
182961	Reporting and Recordkeeping Requirements - State, Local, Tribal	Form and Instruction	Unchanged

ICR Details

OMB Control No: 0580-0013	ICR Reference No: 201107-0580-002
Status: Historical Active	Previous ICR Reference No: 201103-0580-001
Agency/Subagency: USDA/GIPSA	Agency Tracking No:
Title: Reporting and Recordkeeping Requirements (US Grain Standards Act and Agricultural Marketing Act of 1946)
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 10/23/2011
	Date Received in OIRA: 07/27/2011
Terms of Clearance:

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	10/31/2014	36 Months From Approved	10/31/2011
Responses	1,242,452	0	925,261
Time Burden (Hours)	158,144	0	164,393
Cost Burden (Dollars)	0	0	0

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Abstract: Upon request of other branches of the Government, State agencies, or private interests, USDA shall inspect, certify & identify the class, quality, quantity & condition of agricultural products shipped or received in interstate & foreign commerce. Also, that USDA may enter contracts to provide services.

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Authorizing Statute(s): US Code: 7 USC 71 - 87k Name of Law: U.S. Grain Standards Act
   US Code: 7 USC 1621 - 1627 Name of Law: Agricultural Marketing Act of 1946
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	76 FR 27633	05/12/2011
30-day Notice:	Federal Register Citation:	Citation Date:
	75 FR 60711	10/01/2010
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 2

table that charts list of burden

IC Title	Form No.	Form Name
Reporting and Recordkeeping Requirements - State, Local, Tribal	FGIS-904, FGIS-907, FGIS-909, FGIS-913, FGIS-923, FGIS-942, FGIS-100, FGIS-915, FGIS-914, FGIS-921-2, FGIS-928, FGIS-963, FGIS-968, FGIS-927, FGIS-994, FGIS-952, FGIS 4, FGIS-925, FGIS-922, FGIS-964, FGIS-965-1, FGIS-965-2, FGIS-965, FGIS-992, FGIS-998, FGIS-941, FGIS-936, FGIS-938, FGIS-952-2, FGIS-983, FGIS-950, FGIS-921, FGIS-930, FGIS-931, FGIS-924, FGIS-9601, FGIS-905, FGIS-980, FGIS-1001, FGIS-956, FGIS-960, FGIS-944, FGIS-945, FGIS-993, FGIS-952-1	Official Export Grain Inspection Certificate ,   Warehouseman's Sample-lot Inspection ,   Submitted Sample Inspection ,   Official Stowage Examination Certificate ,   Inspection Report - Insects in Grain ,   Inspection Log ,   Inspection and Weighing Report ,   Moisture Meter Test ,   Barley Pearler and Sieve Test ,   Rice Checklist Form ,   Testweight Checktest ,   Dockage Checklist ,   AMA Output Report ,   Questionnaire for Proposed Diverter Type Mechanical Sampler Installation ,   Approved Label for Inspected Machinery ,   Sampler Condition Report ,   Report of Grain Inspected and Weighed for Export ,   Request for Waiver of Inspection ,   Application for Designation ,   Application for License Under the USGSA and/or the AMA of 0946 ,   Application for Registration ,   Warehouseman's Sample-Lot Inspection Service Contract ,   Sanitation Inspection Report (Beans, Peas, and Lentils) ,   Sanitation Inspection Report (Overpacker) ,   Sanitation Inspection Report (Processed Products) ,   Rice Inspection Services Certificate ,   Official Grain Weight Certificate ,   Scale Record Log ,   Supervision of Weight Certificate ,   Application and Agreement for Contract Service ,   Conflict of Interest Questionnaire ,   Laboratory Scale Test ,   Official Sample-Lot Inspection Certificate ,   Application for Inspection and Weighing Services ,   Commodity Inspection Certificate - Submitted Sample ,   Application for Approval to Operate as a Weighing Facility ,   Repair/Modification Notice ,   Scale Test Report (Railroad Track) ,   Scale Test Report (Vehicle) ,   Scale Test Report (Hopper) ,   Weight Loading Log ,   Authorization to Use Mechanical Sampler ,   Contract Service Agreement ,   Services Performed Report ,   Commodity Inspection Certificate
Reporting and Recordkeeping Requirements - Private Sector	FGIS 936, FGIS 965, FGIS 965-1, FGIS 965-2, FGIS 968, FGIS 983, FGIS 927, FGIS 993, FGIS 994, FGIS 921, FGIS 907, FGIS 952, FGIS 952-1, FGIS 952-2, FGIS 960, FGIS 945, FGIS 924, FGIS 928, FGIS-914, FGIS-913, FGIS 1001, FGIS 9601, FGIS-905, FGIS-915, FGIS 921-2, FGIS 930, FGIS 909, FGIS 956, FGIS 963, FGIS 931, FGIS 941, FGIS 942, FGIS 944, FGIS 925, FGIS 964, FGIs 980, FGIS 100, FGIS 904, FGIS 4, FGIS 938, FGIS 950, FGIS 992, FGIS 998, FGIS 922, FGIS 923	Application and Agreement for Contract Service ,   Conflict-on-Interest Questionnaire (Non Licensed Official Agency Personnel) ,   Laboratory Scale Test ,   Application for Inspection and Weighing Services ,   Official Export Grain Inspection Certificate ,   Inspection Log ,   Inspection Report - Insects in Grain ,   Inspection and Weighing Report ,   Moisture Meter Test ,   Barley Pearler and Sieve Test ,   Rice Checktest Form ,   Testweight Checklist ,   Dockage Checktest ,   AMA Output Report ,   Approved Label for Inspected Machinery ,   Sampler Condition Report ,   Report of Grain Inspected and Weighed for Export ,   Request for Waiver of Inspection ,   Application for Designation ,   Application for License Under the US Grain Standards Ave (USGSA) and/or The Agriculture Marketing Act and of 1946 ,   Application for Registration ,   Warehouseman's Sample Lot Inspection Service Contract ,   Sanitation Inspection Report (Processed Products) ,   Sanitatin Inspection Report (Beans, Peas, and Lentils) ,   Sanitation Inspection Report (Overpacker) ,   Rice Inspection Services Certificate ,   Official Grain Weight Certificate ,   Scale Record Log ,   Supervision of Weight Certificate ,   Scale Test Report (Hopper) ,   Scale Test Report (Railroad Track) ,   Scale Test Report (Vehicle) ,   Weight Loading Log ,   Cotract Service Agreement ,   Authorization To Use Mechanical Sampler ,   Service Performed Report ,   Commodity Inpection Certificate ,   Commodity Inspection Certificate (Submitted Sample) ,   Questionnaire for Proposed Dioverter Type Mechanical Sampler Installation ,   Application for Approval to Operate as a Weight Facility ,   Repair/Modication Notice ,   Official Sample - Lot Inspection Certificate ,   Warehouseman's Sample - Lot Inspection ,   Submitted Sampe Inspection ,   Official Stowage Examination Certificate

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	1,242,452	925,261	0	0	317,191	0
Annual Time Burden (Hours)	158,144	164,393	0	0	-6,249	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: The overall net increase of 317,191 in the total annual number of responses is attributable to an exponential increase in the number of grain exports since 2007. In addition, there is an overall decrease of 6,249 burden hours since last submission.

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Annual Cost to Federal Government: $2,362,183

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 07/27/2011

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