YEAR-END CUSTODY POPULATION RECORDS (NCRP-1D)
Character Field Variable
Position Length Number/Name Variable Description
001 05 1 county County in which sentence was imposed
006 12 2 id Inmate identification number
018 08 3 dob Date of birth (mmddyyyy)
026 01 4 sex Sex
027 01 5 race Race
028 01 6 ethnic Hispanic origin
029 02 7 eductn Highest grade completed prior to this admission to prison
031 08 8 doad Date of admission to prison (mmddyyyy)
039 02 9 adtyp Type of admission to prison
041 02 10 jurad Jurisdiction on date of admission
043 06 11 jail Prior jail time (yymmdd)
049 06 12 prison Prior prison time (yymmdd)
055 06 13 off1 Commitment offense 1
061 02 cnt1 Number of counts, offense 1
075 06 off2 Commitment offense 2
081 02 cnt2 Number of counts, offense 2
095 06 off3 Commitment offense 3
101 02 cnt3 Number of counts, offense 3
115 06 14a maxoff Offense with the longest maximum sentence
121 05 14b maxlen Maximum sent. length for maxoff (yyymm)
126 05 15 totmax Total maximum sentence length for all sentences (yyymm)
131 05 BLANK
136 02 17 loc Location where inmate is to serve sentence
138 06 18 noff1 Additional sentences since admission: new offense 1
144 06 noff2 Additional sentences since admission: new offense 2
150 05 19 totadd Additional sentence time (yyymm)
155 01 20 pfelon Prior felony incarcerations
156 45 BLANK
191 01 29 rectype Record type identifier
192 15 30 SIN Inmate's state identification number
207 04 31 typsen Types of sentences included in total maximum sentence
211 05 32 comsup Length of court- imposed sentence to community supervision
216 08 33 pahear Parole hearing/eligibility date (mmddyyyy)
224 08 34 prodate Projected release date (mmddyyyy)
232 08 35 manrel Mandatory release date (mmddyyyy)
240 40 36 firstnm Prisoner first name
280 40 37 lastnm Prisoner last name
320 02 38 heldtyp Type facility where prisoner held at yearend
322 120 39 facility Name of facility holding prisoner at yearend
NCRP VARIABLE CODES
THE FOLLOWING VARIABLES ARE INCLUDED IN THE YEAR-END CUSTODY POPULATION FILES
Record Variable
Position(s) Name Variable Description and Codes
001-005 county 1. County in which Sentence was Imposed (See Appendix D for County Codes or Appendix E for State Codes.)
__999 If only state is known
99999 if state is unknown
006-017 id 2. Inmate Identification Number
018-025 dob 3. Date of Birth (mmddyyyy)
99 If month or day is not known
9999 If year is not known
026 sex 4. Sex
1 Male
2 Female
9 Not Known
027 race 5. Race
1 White
2 Black
3 American Indian/Alaskan Native
4 Asian
5 Native Hawaiian/Pacific Islander
6 Two or more races
7 Additional categories not in your information
system
9 Not Known
028 ethnic 6. Hispanic Origin
1 Hispanic or Latino
2 Not Hispanic or Latino
9 Not Known
029-030 eductn 7. Highest Grade Completed Prior to this Admission to Prison
01 8th Grade or Less
02 Some High School (grade unspecified)
03 9th Grade
04 10th Grade
05 11th Grade
06 12th Grade or GED
07 Some College
08 College Degree
09 Special/Ungraded
99 Not Known
031-038 doad 8. Date of Admission to Prison (mmddyyyy)
99 If month or day is not known
9999 If year is not known
039-040 adtyp 9. Type of Admission to Prison
10 Court Commitment
20 Returned from Appeal or Bond
30 Transfer
46 Parole Revocation, New Sentence
47 Parole Revocation, No New Sentence
49 Parole Revocation, No Information
56 Mandatory Parole Release Revocation, New Sentence
57 Mandatory Parole Release Revocation, No New Sentence
59 Mandatory Parole Release Revocation, No Information
65 Court Commitment/Suspended Sentence Imposed
66 Escapee/AWOL Returned, New Sentence
67 Escapee/AWOL Returned, No New Sentence
69 Escapee/AWOL Returned, No Information
70 Court Commitment/Parole Status, Pending Revocation
80 Court Commitment/Mandatory Parole Release Status, Pending Revocation
9. Type of Admission to Prison (cont.)
86 Probation Revocation, New Sentence
87 Probation Revocation, No New Sentence
89 Probation Revocation, No Information
88 Other (Please document type of admission)
90 Court Commitment/Probation Status, Pending Revocation
92 Unsentenced Commitment
99 Not Known
041-042 jurad 10. Jurisdiction on Date of Admission
Use State FIPS Codes (Appendix E)
52 Jurisdiction Shared between States
60 State Not Known
99 Not Known
043-048 jail 11. Prior Jail Time (yymmdd)
000000 None
999999 Not Known
049-054 prison 12. Prior Prison Time (yymmdd)
000000 None
999999 Not Known
055-060 off1 13. Commitment Offense 1
Use State Codes
061-062 cnt1 Number of Counts, Offense 1
99 Not Known
075-080 off2 Commitment Offense 2
Use State Codes
999999 Not Known
999998 Not Applicable (Only one offense)
081-082 cnt2 Number of Counts, Offense 2
99 Not Known
98 Not Applicable
095-100 off3 Commitment Offense 3
Use State Codes
999999 Not Known
999998 Not Applicable (Only 1 or 2 Offenses)
101-102 cnt3 Number of Counts, Offense 3
99 Not Known
98 Not Applicable
115-120 maxoff 14a. Offense with the Longest Maximum Sentence
Use State Codes
999999 Not Known
121-125 maxlen 14b. Maximum Sentence Length for that Offense (yyymm)
000__ No Years, Months Entry
___00 Years Entry, No Months
99993 Life Without Parole
99994 Life Plus Additional Years
99996 Life
99997 Death
99999 Not Known
126-130 totmax 15. Total Maximum Sentence Length of all Offenses (yyymm)
000__ No Years, Months Entry
___00 Years Entry, No Months
99993 Life Without Parole
99994 Life Plus Additional Years
99996 Life
99997 Death
99999 Not Known
131-135 BLANK
136-137 loc 17. Location where Inmate is to Serve Sentence
01 State Prison
02 Local Jail/County Detention/County Holding
04 Hospital - Mental
05 Hospital - Medical
06 Rehabilitation Unit
57 Federal Prison
03 Other
99 Not Known
138-143 noff1 18. Additional Sentence Since Admission: New Offense 1
Use State Codes
000000 None
999999 Not Known whether there are Additional Sentences
999997 Additional Sentence, but Offense Not Known
144-149 nofff2 Additional Sentence Since Admission: New Offense 2
Use State Codes
000000 None
999998 Not Applicable (Only One New Sentence)
999999 Not Known whether there are Additional Sentences
999997 Additional Sentence, but Offense Not Known
150-154 totadd 19. Additional Sentence Time (yyymm)
000__ No Years, Months Entry
___00 Years Entry, No Months
00000 None (Sentence is Concurrent)
99993 Life Without Parole
99994 Life Plus Additional Years
99996 Life
99997 Death
99998 Not Applicable/No Additional Sentence
99999 Not Known
155 pfelon 20. Prior Felony Incarcerations
1 Yes
2 No
9 Not Known
156-190 BLANK
191 rectype 29. Record Type Identifier (ADP Only)
1 Prison Admission
2 Prison Release
3 Parole Exit
4 Year-End Custody Population
192-206 30. Inmate's State Identification Number
207-207 typsen1 31a. Is any part of the total maximum sentence reported in variable 15a an Indeterminate sentence?
1 Yes
2 No
9 Not Known
208-208 typsen2 31b. Is any part of the total maximum sentence reported in variable 15a a Determinate sentence?
1 Yes
2 No
9 Not Known
209-209 typesen3 31c. Is any part of the total maximum sentence reported in variable 15a a Mandatory minimum sentence?
1 Yes
2 No
9 Not Known
210-210 typesen4 31d. Is any part of the total maximum sentence reported in variable 15a a Restricted by a truth in sentencing law?
1 Yes
2 No
9 Not Known
211-215 comsup 32. Length of court- imposed sentence to community supervision (yyymm)
000__ No Years, Months Entry
___00 Years Entry, No Months
88888 Not Applicable
99996 Life
99999 Not Known
216-223 pahear 33. Parole hearing/eligibility date (mmddyyyy)
99 If month or day is not known
88888888 Not Applicable
99999993 Life without Parole
99999997 Sentenced to Death
9999 If year is not known
224-231 prodate 34. Projected release date (mmddyyyy)
99 If month or day is not known
88888888 Not Applicable
99999993 Life without Parole
99999997 Sentenced to Death
9999 If year is not known
232-239 manrel 35. Mandatory release date (mmddyyyy)
99 If month or day is not known
88888888 Not Applicable
99999993 Life without Parole
99999997 Sentenced to Death
9999 If year is not known
240-279 lastnm 36. Prisoner last name
280-319 firstnm 37. Prisoner first name
320-321 heldtyp 38. Type facility where prisoner held at yearend
01 State Prison Facility/Minimum Security Facility
02 Local Jail
04 Halfway House
05 Community Work Center (CWC)/Work Release
06 Pre-Release Center
12 Federal Prison
03 Other (Document the type of facilities
included in this category)
99 Not Known
322-441 facility 39. Name of facility holding prisoner at yearend
| File Type | application/vnd.openxmlformats-officedocument.wordprocessingml.document |
| Author | miranda |
| File Modified | 0000-00-00 |
| File Created | 2021-01-31 |