National Corrections Reporting Program

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Form NCRP-1A National Corrections Reporting Program	Form	Unchanged	Available
Final Report to OMB in response to questions on race-ethnicity in NCRP (CN 1121-0065).pdf	Supplementary Document	Uploaded 2011-12-22	Available
race doc letter.pdf	Justification for No Material/Nonsubstantive Change	Uploaded 2011-12-22	Available
NCRPQuestions and Answers.docx	Supplementary Document	Uploaded 2009-10-07	Available
NCRP_2009_OMB_Supporting_Statement_7-22-09[1].doc	Supporting Statement A	Uploaded 2009-07-22	Available
AUTHORIZING_LEGISLATION[1].doc	Supplementary Document	Uploaded 2009-07-08	Available
SupportingStatementPartB722.doc	Supporting Statement B	Uploaded 2009-07-22	Available

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
12378	National Corrections Reporting Program	Form	Unchanged

ICR Details

OMB Control No: 1121-0065	ICR Reference No: 201112-1121-003
Status: Historical Active	Previous ICR Reference No: 200907-1121-001
Agency/Subagency: DOJ/OJP	Agency Tracking No: BJS
Title: National Corrections Reporting Program
Type of Information Collection: No material or nonsubstantive change to a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 02/29/2012
	Date Received in OIRA: 01/18/2012
Terms of Clearance:

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	10/31/2012	10/31/2012	10/31/2012
Responses	51	0	51
Time Burden (Hours)	2,254	0	2,254
Cost Burden (Dollars)	0	0	0

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Abstract: The National Corrections Reporting Program (NCRP) is the only national data collection furnishing annual individual-level information for State prisoners admitted or released during the year, those in custody at year-end, and persons discharged from parole supervision. The NCRP collects data on sentencing, time served in prison and on parole, offense, admission/release type and demographic information. BJS, the Congress, researchers and criminal justice practitioners use these data to describe annual movements of adult offenders through State correctional system. Providers of the data are personnel in State Departments of

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Authorizing Statute(s): US Code: 42 USC 3711 Name of Law: Omnibus Crime Control & Safe Streets Act of 1968
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	74 FR 19238	04/28/2009
30-day Notice:	Federal Register Citation:	Citation Date:
	74 FR 31976	07/06/2009
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

table that charts list of burden

IC Title	Form No.	Form Name
National Corrections Reporting Program	NCRP-1A, NCRP-1B, NCRP-1C, NCRP-1D	Prison Admissions Records ,   Parole Exit Records ,   Year-End Custody Population Records ,   Prison Release Records

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	51	51	0	0	0	0
Annual Time Burden (Hours)	2,254	2,254	0	0	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: The previous estimate of respondent burden (2,298 hours) was partly based on the expected participation and receipt of manually-completed forms from 2 states for report year 2006. Both states have been converted to ADP respondents, leaving no manually reporting respondents for year 2009, and contributing to a net decrease in burden hours for report year 2009. All responses for 2009 and beyond are expected to be ADP submissions. The estimate of burden hours for report year 2009 was also affected by the recognition that prison admission (NCRP-1A) and prison release data (NCRP-1B) generally reside in the same database, but parole release data (NCRP-1C) require running a separate computer extraction program. Further, not every state that provides NCRP-1A and NCRP-1B data has been providing data for NCRP-1C. (Previous burden estimates have always included separate burden hour estimates for yearend prison population data, NCRP-1D, to reflect that these data reside in a separate database.) Accurate accounting of the time required to provide prisoner admission and release records, separate from parole release records, coupled with the recognition that previous burden estimates included time for writing computer programs to extract data, when in fact, current respondents were writing programs once and re-running them in subsequent years, further contributed to a net decrease in estimated burden hours.

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Annual Cost to Federal Government: $826,900

Does this IC contain surveys, censuses, or employ statistical methods? Yes Part B of Supporting Statement

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? Yes

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 01/18/2012

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