E-6 Survey of Public Employmnt & Payroll - School Systems

Attachment 1 E6
U.S. DEPARTMENT OF COMMERCE
Economics and Statistics Administration

U.S. CENSUS BUREAU
FORM

E-6

2012 CENSUS OF GOVERNMENTS
SURVEY OF PUBLIC EMPLOYMENT & PAYROLL
March 2012 – School Systems
OMB No. 0607-0452: Approval Expires 04/30/2013

(08-24-2011) Draft 14

DUE DATE:

RETURN TO:
U.S. Census Bureau
1201 East 10th Street
Jeffersonville, IN 47132-0001

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please call 1-800-642-4901
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Questions may also be
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address using the supplied User ID and Password:
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1

User ID:
➤
Password:

Is your addressee title/department and mailing address the same as shown in the address label?
Yes – Go to 2

No – Enter correct information below

Addressee Title or Department

Street 1

City

State

Zip Code

–

Please continue on the next page

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Street 2

Attachment 1 E6

Page 2

PART 1 – FULL-TIME EMPLOYEES STANDARD WEEKLY HOURS

2

On average, how many hours per week do the majority of your full-time employees work?
Include
• Persons paid to work the number of hours that represents regular, full-time employment.
• Temporary or seasonal employees who are working the number of hours that represents regular, full-time
employment.
• Officials paid on salary basis; by fees or commissions; on a per meeting basis; or a flat sum quarterly,
semi-annually, or annually.
Exclude
• Employees on unpaid leave, unpaid officials, pensioners, and contractors and their employees.
Mark "X" only one box.

3

A

40 hours or more

C

34 to 37.4 hours

E

30 to 31.9 hours

B

37.5 to 39.9 hours

D

32 to 33.9 hours

F

No Full-Time Employees

For the majority of instructional personnel, over how many months are their salaries disbursed?
For elementary and secondary institutions include:
• Teachers
• Teacher aides
• Substitute teachers
• Principals
• Supervisors of instruction
• Superintendents
• School librarians
• Guidance personnel
• Psychological personnel
For college and other postsecondary education institutions include:
• College and other postsecondary teachers and researchers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

4

For the majority of other paid employees, over how many months are their salaries disbursed?

For college and other postsecondary education institutions include:
• Paid student help
• Administrative
• Clerical
• Custodial
• Cafeteria
• Health
• Law enforcement
• Employees engaged in research
• Other employees . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

FORM E-6 (08-24-2011)

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For elementary and secondary institutions include:
• Administrative and clerical personnel
• Plant operations
• Maintenance and custodial personnel
• Cafeteria
• Bus transportation
• Health
• Recreation
• Student employees
• Other employees

Please continue on the next page

Attachment 1 E6

Page 3

PART 2 – EMPLOYEES, PAYROLL, AND PART-TIME HOURS

5

For each applicable pay interval, what were the TOTAL number of employees and TOTAL gross payroll
amounts for the pay periods which include MARCH 12, 2012 for both full-time and part-time employees?
Please also report hours paid for each applicable pay interval for part-time employees.

A.

ELEMENTARY AND SECONDARY EDUCATION
Report here all employees of your school system except those concerned solely with college and other postsecondary
level education (above grade 12), who are to be reported in Section B.
Include
• Salaries, wages, fees, or commissions.
• Amounts withheld for taxes, employee contributions to retirement systems, etc.
• Substitute teachers and student employees.
• Board members or school trustees paid on a per meeting basis or a flat sum quarterly, semi-annually, or annually.
• Current employees whether paid from the general fund or special funds.
Exclude
• Lump sum payments and the value of living quarters and subsistence allowances furnished to employees.
• School board members or school trustees who serve without compensation.
• College and other postsecondary employees (report them in Section B.).
Do Not Report
• Cumulative salaries since the beginning of the calendar or fiscal year.
• Payroll amounts from last fiscal year.
• Employer costs of non-wage employee benefits such as workers’ compensation, FICA, health insurance, etc.
Payroll Interval Codes
W = Weekly; B = Bi-Weekly; T = Twice a Month; M = Monthly; Q = Quarterly; S = Semi-Annually; A = Annually

Full-Time Employees
Payroll Number of
Interval Full-Time
Codes Employees

Example
Instructional
personnel Teachers, teacher
aides, substitute
teachers, principals,
supervisors of
instruction,
superintendent, school
librarians, guidance
and psychological
personnel . . . . . . . . . . .

TOTAL
Items 1 through 2 . . . . . . .

Part-Time Employees
Payroll Number of
Interval Part-Time
Codes Employees

Gross Payroll

Hours
Paid

Gross Payroll

M

27

$

94500

.00

M

5

$

6642

.00

266

W

15

$

8250

.00

A

2

$

10500

.00

700

$

.00

$

.00

$

.00

$

.00

$

.00

$

.00

$

.00

$

.00

$

.00

$

.00

$

.00

$

.00

$

.00

$

.00

$

.00

$

.00

$

.00

$

.00

$

.00

$

.00

112

2. All other school
system employees Include administrative
and clerical personnel;
plant operation,
maintenance and
custodial personnel;
cafeteria, bus
transportation, health,
recreation, student, and
all other employees . . .

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FORM E-6 (08-24-2011)

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012

1. Instructional
personnel Teachers, teacher
aides, substitute
teachers, principals,
supervisors of
instruction,
superintendent, school
librarians, guidance
and psychological
personnel . . . . . . . . . . .

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Page 4

PART 2 – EMPLOYEES, PAYROLL, AND PART-TIME HOURS - Continued
B. COLLEGE AND OTHER POSTSECONDARY EDUCATION
Report here only those persons employed in college and other postsecondary activities (above grade 12).
Include
• Salaries, wages, fees, or commissions.
• Amounts withheld for taxes, employee contributions to retirement systems, etc.
• Student employees.
• Board members or school trustees paid on a per meeting basis or a flat sum quarterly, semi-annually, or annually.
• Current employees whether paid from the general fund or special funds.
Exclude
• Lump sum payments and the value of living quarters and subsistence allowances furnished to employees.
• School board members or school trustees who serve without compensation.
Do Not Report
• Cumulative salaries since the beginning of the calendar or fiscal year.
• Payroll amounts from last fiscal year.
• Employer costs of non-wage employee benefits such as workers’ compensation, FICA, health insurance, etc.
Payroll Interval Codes
W = Weekly; B = Bi-Weekly; T = Twice a Month; M = Monthly; Q = Quarterly; S = Semi-Annually; A = Annually

Full-Time Employees

Example
Instructional staff Employees engaged in
college or other postsecondary level teaching
and related academic
(departmental) research,
including continuing
education and other nondegree programs that
are operated by degree
granting institutions.
Report adjunct
professors and graduate
teaching/research
assistants as part-time. .

TOTAL
Items 1 through 2 . . . . . . .

Payroll Number of
Interval Full-Time
Codes Employees

Part-Time Employees
Payroll Number of
Interval Part-Time
Codes Employees

Gross Payroll

B

156

$

W

52

$

Hours
Paid

Gross Payroll

2 9 5 9 3 2 .00

M

41

$

55596

.00

1985

.00

A

5

$

6000

.00

200

45240

$

.00

$

.00

$

.00

$

.00

$

.00

$

.00

$

.00

$

.00

$

.00

$

.00

$

.00

$

.00

$

.00

$

.00

$

.00

$

.00

$

.00

$

.00

$

.00

$

.00

016

2. All other - All noninstructional employees
of your college or other
postsecondary level
institution not reported
above (including all
paid student help) i.e.,
administrative, clerical,
custodial, cafeteria, and
health personnel; noninstructional employees
engaged in organized
research, law
enforcement personnel;
and all other employees
of your institution . . . . .

FORM E-6 (08-24-2011)

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018

1. Instructional staff Employees engaged in
college or other postsecondary level teaching
and related academic
(departmental) research,
including continuing
education and other nondegree programs that
are operated by degree
granting institutions.
Report adjunct
professors and graduate
teaching/research
assistants as part-time . .

Attachment 1 E6

Page 5

PART 3 – REMARKS

6

Use this space to:
a) Explain any significant changes to employment or payroll occurring within the last year that would
aid in understanding this report;
b) Describe any difficulties you encountered in completing this form;
c) List the groups of employees for which you were unable to supply information;
d) Provide contact information for other people who assisted you in completing this report.

Please continue on page 10

PART 4 – CERTIFICATION
This report is substantially accurate and has been prepared in accordance with the instructions.

Name of person to contact about this report - Please print

Title of person to contact about this report - Please print

Area code and phone number

Area code and fax number

E-mail Address - Please print

Extension

Date form was completed

Thank you for completing this form.
Retain a copy of the completed questionnaire for your records.
NOTE: The U.S. Census Bureau receives its authorization to conduct this survey from Title 13, United States Code, Section 161. This form has been approved by the Office of
Management and Budget (OMB) and given the number 0607-0452. Please note the number displayed in the upper right-hand corner of this form. Display of this number confirms
that we have approval from OMB to conduct this survey. If this number was not displayed, under the Paperwork Reduction Act, we could not request your participation in this
voluntary survey. Information provided on this questionnaire compiled from or customarily provided in public records are exempt from confidential treatment as cited in Title 13,
United States Code, Section 9.
Please note that this is a national form that applies to governments with wide differences in the size of their service areas, the amount of population served, and the extent and
complexity of their activities. Public reporting burden for this collection of information is estimated to vary from 10 minutes to 1½ hours per response, with an average of 45 minutes
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information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to: Paperwork
Project 0607-0452, U.S. Census Bureau, 4600 Silver Hill Road, AMSD-3K138, Washington, DC 20233. You may e-mail comments to [email protected]; use Paperwork Project
0607-0452 as the subject.

FORM E-6 (08-24-2011)

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