Fiscal Operations Report for 2011-2012 and Application to Participate for 2013-2014 (FISAP) and Reallocation Form E40-4P

Forms and Documents

Document Name	Status
Reallocation Form - Proprietary and Non-profit Institutions Form	Modified
FISAP Form 646-1 - Proprietary and Private Institutions Form	Modified
Reallocation Form E40-4P - Public Institutions Form	Modified
FISAP Form 646-1- Public Institutions Form	Modified
Att_suppstatptA_2013-2014_FISAP.docx Supporting Statement A	2012-02-22
Att_Changes_Memo_2013-2014_FISAP.doc Supplementary Document	2012-02-22

IC Document Collections

IC ID	Document Title	Status
196040	Reallocation Form - Proprietary and Non-profit Institutions Form	Modified
196038	FISAP Form 646-1 - Proprietary and Private Institutions Form	Modified
189165	Reallocation Form E40-4P - Public Institutions Form	Modified
189164	FISAP Form 646-1- Public Institutions Form	Modified

ICR Details

OMB Control No: 1845-0030	ICR Reference No: 201202-1845-002
Status: Historical Active	Previous ICR Reference No: 201101-1845-001
Agency/Subagency: ED/FSA	Agency Tracking No: 4767
Title: Fiscal Operations Report for 2011-2012 and Application to Participate for 2013-2014 (FISAP) and Reallocation Form E40-4P
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 06/07/2012
	Date Received in OIRA: 02/28/2012
Terms of Clearance: This collection is approved for one year only. ED agrees to continue working on changes to income Distribution of Program Recipients and Expenditures by Type of Student reporting to reflect current student family income for the next submission. In addition, ED agrees to review the form to ensure that the correct data is collected to enforce the statutory end date of the Perkins program. Upon resubmission of this form for OMB approval, ED agrees to brief OMB on the changes proposed for the FISAP.

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	06/30/2013	36 Months From Approved	06/30/2012
Responses	4,258	0	5,862
Time Burden (Hours)	32,961	0	33,232
Cost Burden (Dollars)	0	0	0

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Abstract: The data submitted electronically in the Fiscal Operations Report and Application to Participate (FISAP) through FISAP on the Web is used by the Department of Education to determine the institution's funding need for the award year and monitor program effectiveness and accountability of fund expenditures. The Reallocation form is part of FISAP on the Web. The Higher Education Amendments (HEA) requires that if an institution anticipates not using all of its allocated funds for the Perkins, Federal Work Study (FWS), and Federal Supplemental Education Opportunity Grant (FSEOG) programs by the end of an award year, it must specify the anticipated remaining unused amount to the Secretary. In addition to renewing the expiration date, references to dates and award years dates have been updated on the forms and in the instructions for both documents. Two fields were removed from the FISAP form due to the termination of the Academic Competitiveness Grant (ACG) and National Science and Mathematics Access to Retain Talent (SMART) Grant programs. Additional clarifications were made to the FISAP instructions.

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Authorizing Statute(s): US Code: 20 USC 1087bb Name of Law: Allocation of Funds
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	76 FR 78908	12/20/2011
30-day Notice:	Federal Register Citation:	Citation Date:
	76 FR 12040	02/28/2012
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 4

IC Title	Form No.	Form Name
Reallocation Form E40-4P - Public Institutions	N/A	Reallocation Form E40-4P
Reallocation Form - Proprietary and Non-profit Institutions	N/A	Reallocation Form E-40P
FISAP Form 646-1 - Proprietary and Private Institutions	N/A	FISAP Form 646-1
FISAP Form 646-1- Public Institutions	N/A	FISAP Form 646-1

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	4,258	5,862	0	0	-1,604	0
Annual Time Burden (Hours)	32,961	33,232	0	0	-271	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: The total annual reporting hour burden being adjusted from the current OMB inventory of 33,232 to 32,961 (a reduction of 271 hours and 1,604 responses) is due to a change in the composition of respondents from the different types of Title IV institutions on various sections of the forms.

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Annual Cost to Federal Government: $3,204,423

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 02/28/2012

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