Social Security Number Verification Services (SSNVS)

Forms and Documents

Document Name	Status
EVS One-Time Registration Form	Removed
Addendum - 0660.doc Supplementary Document	2012-08-09
ssnvsHandbook.pdf Supplementary Document	2012-05-18
Supporting Statement - 0660.docx Supporting Statement A	2012-08-09

IC Document Collections

IC ID	Document Title	Status
9706	Social Security Number Verification Service (SSNVS) Other-Internet Screens	Modified
202243	SSNVS Telephone	New
184379	EVS One-Time Registration Form	Removed
184161	The National 800 Number -- Employer Verification (TNEV) Other-Call Flow	Removed
184160	Employee Verification Service (EVS) Instruction	Removed

ICR Details

OMB Control No: 0960-0660	ICR Reference No: 201204-0960-019
Status: Historical Active	Previous ICR Reference No: 200904-0960-003
Agency/Subagency: SSA	Agency Tracking No:
Title: Social Security Number Verification Services (SSNVS)
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 09/25/2012
	Date Received in OIRA: 08/13/2012
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	09/30/2015	36 Months From Approved	11/30/2012
Responses	2,984,949	0	12,590,050
Time Burden (Hours)	249,746	0	1,089,002
Cost Burden (Dollars)	0	0	0

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Abstract: Under IRS regulations, employers are obligated to provide wage and tax data to the Social Security Administration using Form W-2 or its electronic equivalent. As part of this process, the employer must furnish the employee's name and their Social Security number (SSN). The employee's name and SSN must match SSA's records in order for the employee's earnings to be properly posted to their Earnings Record, which is maintained by SSA. In order to better assure that employers provide accurate name and SSN data that match SSA's records, SSA offers several methods for employers to verify the names and numbers of hired individuals. SSA offers a free and secure Internet- based service, known as the Social Security Number Verification Service (SSNVS), where the employer can verify if the reported names and SSNs of their employees matches SSA's records. SSA also offers a service, Employee Verification Service (EVS), where employers can verify, via cartridge, diskette, paper, and telephone if the reported name and SSN of their employees matches SSA's records. Finally, through our National 800 Number SSA is introducing an automated telephone employee verification service (TNEV) that will ask callers for pertinent information in order to first authenticate them and then assist them with verifying an employee's SSN and name.

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Authorizing Statute(s): US Code: 5 USC 552a (e)(10) Name of Law: Privacy Act of 1974
   US Code: 5 USC 552a (f)(2)&(3) Name of Law: Privacy Act of 1974
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	77 FR 29441	05/17/2012
30-day Notice:	Federal Register Citation:	Citation Date:
	77 FR 47688	08/09/2012
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 2

IC Title	Form No.	Form Name
Social Security Number Verification Service (SSNVS)
EVS One-Time Registration	N/A	EVS Registration Form
Employee Verification Service (EVS)
The National 800 Number -- Employer Verification (TNEV)
SSNVS Telephone

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	2,984,949	12,590,050	0	-578,050	-9,027,051	0
Annual Time Burden (Hours)	249,746	1,089,002	0	-87,002	-752,254	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Cutting Redundancy

Short Statement: The burden reduction stems from the elimination of the EVS paper verification process, its related registration process, and the planned elimination of the Telephone Number Employer Verification (TNEV) automated telephone application (see Addendum for details). In addition, we previously based our totals for these collections on estimated projections for each year rather than data from previous years. We are correcting this now, by using management information from FY 2011 to estimate the annual numbers for the next three years. We acknowledge that our actual usage is much lower than the predicted usage we estimated previously; however, SSA still hopes more businesses will continue to use SSNVS in the future.

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Annual Cost to Federal Government: $0

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 08/13/2012

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