NCRP User's Guide

APPENDIX G. FILE DESCRIPTION

Please submit full documentation with CD, DVD or disk and submit a copy of pages G.2 - G.4 and Appendix H (pages 1-10).

To avoid any damage to the data you are submitting by mail, please send your data and documentation package by FEDEX to:

U.S. Census Bureau

4600 Silver Hill Road

Demographic Surveys Division

Mail Stop 8400, Rm. 7H126E

Suitland, MD 20746

ATTN: National Prisoners Statistics Staff

FILE DESCRIPTION

STATE: ________________________

DATA YEAR: _____________________

AGENCY CONTACT

Who is the person to be contacted if we have questions regarding the data?

NAME: _______________________________________________________

TITLE: ______________________________________________________

ADDRESS: ____________________________________________________

____________________________________________________

____________________________________________________

PHONE: ____________________________________

FAX: _____________________________________

E-MAIL: _____________________________________

Who is the person to be contacted if we have questions regarding the data file format?

[ ] Same as above

NAME: _______________________________________________________

TITLE: ______________________________________________________

ADDRESS: ____________________________________________________

____________________________________________________

____________________________________________________

PHONE: ____________________________________

FAX: _____________________________________

E-MAIL: _____________________________________

****************NEW DATA TRANSMISSION OPTION AVAILABLE*********************

Please indicate whether you have the capability of sending future NCRP data submissions by Internet (FTP website) if you currently submit your data by CD, DVD, or diskette(s):

[ ] YES

[ ] NO

*********************NEW DATA MEDIUM OPTION AVAILABLE*********************

Please indicate whether you have the capability of sending future NCRP data submissions on

CD/DVD if you currently submit your data by diskette(s):

[ ] YES

[ ] NO

[ ] Not Applicable, already submit data by shipping CD/DVD or using Internet site

*********************************SAS DATASETS*********************************

The Census Bureau has the ability to read and process SAS datasets. Please indicate whether your facility is capable of sending your data as SAS datasets.

[ ] YES Please contact us on 1-800-221-1829 to discuss modes in which you can transport your data or any other questions regarding SAS.

[ ] NO

[ ] Don’t Know

FILE DESCRIPTION

Complete as applicable for CD, DVD or disk.

FILE	FILE NAME	RECORD FORMAT	RECORD LENGTH	NUMBER OF RECORDS	DESCRIPTION OF FILE (INCLUDE YEAR)
1
2
3
4
5
6

FILE DESCRIPTORS DEFINED

FILE NAME :

For CD, DVD, or floppy disks, enter the file name.

RECORD FORMAT:

This should always be ASCII, Excel, or SAS unless you have made special arrangements.

RECORD LENGTH:

Specify here the length of records included in the file(s).

NUMBER OF RECORDS:

DESCRIPTION:

Provide here the actual number of records (cases) in each file. Please indicate if this is an estimate.

Please indicate the type or records in the data file(s):

Prison Admissions, Prison Releases, Parole Exits, or

Year-End Custody records (if applicable). Please include the reference year of the data records submitted.

Rev. 01/09

G.1