National Corrections Reporting Program

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Form NCRP-D Yearend Custody Population Records	Form	New	Available
Form NCRP-C Parole Exit Record Variables	Form	New	Available
Form NCRP-B Prison Release Record Variables	Form	New	Available
Form NCRP-A Prison Admission Record Variables	Form	New	Available
Form NCRP-1B Prison Release Records	Form	Removed	Available
Form NCRP-1D Year-End Custody Population Records	Form	Removed	Repair queued
Form NCRP-1C Parole Exit Records	Form	Removed	Available
Form NCRP-1A Prison Admissions Records	Form	Removed	Available
Response to Passback Questions_10-18-12.docx	Supplementary Document	Uploaded 2012-10-19	Available
Appendix of supplementary documents.pdf	Supplementary Document	Uploaded 2012-08-15	Available
SUPPORTING STATEMENT Part B_081512.docx	Supporting Statement B	Uploaded 2012-08-15	Available
SUPPORTING STATEMENT Part A_081512.docx	Supporting Statement A	Uploaded 2012-08-15	Available

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
203724	National Corrections Reporting Program	Form	New	Yearend Custody Population Records
203724	National Corrections Reporting Program	Form	New	Parole Exit Record Variables
203724	National Corrections Reporting Program	Form	New	Prison Release Record Variables
203724	National Corrections Reporting Program	Form	New	Prison Admission Record Variables
12378	National Corrections Reporting Program	Form	Removed	Prison Release Records
12378	National Corrections Reporting Program	Form	Removed	Year-End Custody Population Records
12378	National Corrections Reporting Program	Form	Removed	Parole Exit Records
12378	National Corrections Reporting Program	Form	Removed	Prison Admissions Records

ICR Details

OMB Control No: 1121-0065	ICR Reference No: 201208-1121-005
Status: Historical Active	Previous ICR Reference No: 201112-1121-003
Agency/Subagency: DOJ/OJP	Agency Tracking No: BJS
Title: National Corrections Reporting Program
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 10/19/2012
Retrieve Notice of Action (NOA)	Date Received in OIRA: 08/29/2012
Terms of Clearance:

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	10/31/2015	36 Months From Approved	10/31/2012
Responses	51	0	51
Time Burden (Hours)	2,121	0	2,254
Cost Burden (Dollars)	0	0	0

---

Abstract: The National Corrections Reporting Program (NCRP) is the only national data collection furnishing annual individual-level information for State prisoners admitted or released during the year, those in custody at year-end, and persons discharged from parole supervision. The NCRP collects data on sentencing, time served in prison and on parole, offense, admission/release type and demographic information. BJS, the Congress, researchers and criminal justice practitioners use these data to describe annual movements of adult offenders through State correctional system. Providers of the data are personnel in State Departments of Corrections.

---

Authorizing Statute(s): US Code: 42 USC 3711 Name of Law: Omnibus Crime Control & Safe Streets Act of 1968
  

Citations for New Statutory Requirements: None

---

Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

---

Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	77 FR 36002	06/15/2012
30-day Notice:	Federal Register Citation:	Citation Date:
	77 FR 51578	08/24/2012
Did the Agency receive public comments on this ICR? No

---

Number of Information Collection (IC) in this ICR: 1

table that charts list of burden

IC Title	Form No.	Form Name
National Corrections Reporting Program	NCRP-A, NCRP-B, NCRP-C, NCRP-D	Prison Admission Record Variables ,   Prison Release Record Variables ,   Parole Exit Record Variables ,   Yearend Custody Population Records
National Corrections Reporting Program	NCRP-1A, NCRP-1B, NCRP-1C, NCRP-1D	Prison Admissions Records ,   Parole Exit Records ,   Year-End Custody Population Records ,   Prison Release Records

---

ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	51	51	0	51	-51	0
Annual Time Burden (Hours)	2,121	2,254	0	2,121	-2,254	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: The estimate of 2,121 hours for states to compile and submit the four parts of the NCRP in report year 2012 has decreased since the collection's previous OMB clearance due to the number of new states submitting one or more data files in the past three years, as well as the adoption by all states of secure data transfer protocols without the involvement of time and cost spent on magnetic media preparation.

---

Annual Cost to Federal Government: $933,120

Does this IC contain surveys, censuses, or employ statistical methods? Yes Part B of Supporting Statement

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

---

Common Form ICR:  No

---

On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 08/29/2012

---