Community Partnership Grants Management System (GMS)

Forms and Documents

Document Name	Status
Closeout Form	New
GPRS Form and Instruction	New
Grant Adjustmenst (GANS) Form	New
OJJDP Data collection and training and technical Form	New
BJA Performance measurements Tool Form	New
Performance Mesures GMS Form	New
Subaward Reports Form	New
Progress Reports Form	New
Peer Review Form	New
Online Application Form	New
Grants Management System OnLine Application Form and Instruction	Removed
HR 3402 excerpt.pdf Supplementary Document	2012-08-30
PL106-107.pdf Supplementary Document	2012-08-30
FFATA Act.pdf Supplementary Document	2012-08-30
GMS Supporting Statement 2012 Final v3 revised 02262013 doc__with CL comments_OJP responses to OMB 032113.doc Supporting Statement A	2013-03-28

IC Document Collections

IC ID	Document Title	Status
206285	Closeout Form	New
206284	GPRS Form and Instruction	New
206283	Grant Adjustmenst (GANS) Form	New
206281	OJJDP Data collection and training and technical Form	New
206280	BJA Performance measurements Tool Form	New
206279	Performance Mesures GMS Form	New
206278	Subaward Reports Form	New
206277	Progress Reports Form	New
206276	Peer Review Form	New
206274	Online Application Form	New
12548	Grants Management System OnLine Application Form and Instruction	Removed

ICR Details

OMB Control No: 1121-0243	ICR Reference No: 201208-1121-006
Status: Historical Active	Previous ICR Reference No: 200905-1121-001
Agency/Subagency: DOJ/OJP	Agency Tracking No: OCIO
Title: Community Partnership Grants Management System (GMS)
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved with change	Conclusion Date: 03/28/2013
	Date Received in OIRA: 08/30/2012
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	03/31/2016	36 Months From Approved	03/31/2013
Responses	109,987	0	34,097
Time Burden (Hours)	207,999	0	137,238
Cost Burden (Dollars)	0	0	0

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Abstract: GMS is used to implement the statuory requirements of the Grant Management System (GMS) Online Application; Grant Adjustment Notice (GAN); Progress and Financial Reports of applications, awards, and closeouts.

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Authorizing Statute(s): US Code: 42 USC 3712h(e) Name of Law: Department of Justice Appropriations Authorization Act of 2005
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	77 FR 36294	06/18/2012
30-day Notice:	Federal Register Citation:	Citation Date:
	77 FR 50719	08/22/2012
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 10

IC Title	Form No.	Form Name
BJA Performance measurements Tool	none	BJA performance measurements tool
Grant Adjustmenst (GANS)	none	Grant Adjustments
Closeout	none	Closeout
GPRS	none	GPRS
Grants Management System OnLine Application	None	Grants Management System Online Application
Online Application	none	Online Application
Peer Review	none	Peer Review
Progress Reports	none	Progress Reports
Subaward Reports	none	Subaward Reports
Performance Mesures GMS	none	Performance Measures GMS
OJJDP Data collection and training and technical	none	OJJDP DCTAT

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	109,987	34,097	0	0	75,890	0
Annual Time Burden (Hours)	207,999	137,238	0	0	70,761	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: The agency has combined the burden from the budget detail worksheet with this collection and adjusted their burden hour estimate for other forms.

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Annual Cost to Federal Government: $19,380,037

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 08/30/2012

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