P10 Policy Record

Record
Number

Output

Application Source:
File Group:
Record Name:
Record Code:

Field
Number

Field Name

File Type: Delimited
Reinsurance Year: 2012
Version: Approved
Release Date: 3/1/2012

Policy Producer
P10

Data Type

Max
Length

Format

BUS
Key Req?

P10

1

AIP Code

Character

2

P10
P10

2
3

Reinsurance Year
Record Type Code

Numeric
Character

4
6

P10

4

AIP Policy Producer Key

Character

15

P10

5

Policy Number

Character

7

Y

Y

P10

6

PIC Code

Character

3

Y

Y

P10

7

Location State Code

Character

2

Y

Y

P10

8

Tax ID

Character

9

"*" = Output Only
2/17/2012

Page 1 of 9

CCYY

Y

Y

Y

Y
Y
Y

Y

Rules
AIP Code must be valid; edit with the AIP ICE,
"D00100".
Reinsurance Year must equal "2012".
Record Type Code must equal "P10".
AIP Policy Producer Key must be unique within
the submitted Policy Producer, "P10" record.
Policy Number must be exactly 7 characters in
length.
Policy Number must contain only numeric
characters.
Policy Number must not equal "0000000".
PIC Code must be valid; edit with PIC ICE,
"D00101".
Location State Code must be valid; edit with the
State ADM, "A00520".
Location State Code must be valid for the AIP/PIC
Code; edit with the AIP State table.
Tax ID must be a valid SSN when Tax ID Type Code
equals SSN "1", edit with SSN Table.
Tax ID must be a valid RMA Assigned Number
when Tax ID Type Code equals "3".

Record
Number

Output

Application Source:
File Group:
Record Name:
Record Code:

Field
Number

Field Name

File Type: Delimited
Reinsurance Year: 2012
Version: Approved
Release Date: 3/1/2012

Policy Producer
P10

Data Type

Max
Length

Format

BUS
Key Req?

Rules
Tax ID must be a valid Bureau of Indian Affairs
number when Tax ID Type Code equals BIA, "5",
edit the first five positions with the County ADM
"A00440". Positions 1-2 must be a valid Location
State Code, positions 3-5 must be a valid Location
County Code and positions 6-9 cannot contain any
spaces.
Tax ID must contain only numeric characters.
Tax ID may not equal the Tax ID from the prior SII
Policy when Entity Type Code equals D, J, R, T and
SII Prior Policy Number is not empty.

P10

9

Tax ID Type Code

Character

1

Y

Tax ID number must not equal "000000000".
Tax ID Type Code must be valid; edit with the Tax
ID Type ICE, "D00005".
The Policy Producer, "P10" Tax ID Type Code must
be valid for the Policy Producer Other Person,
"P10B" Tax ID Type Code; edit with the ID Type
Entity Type Primary Producer SBI ICE, "D00019".

P10

"*" = Output Only
2/17/2012

10

Entity Type Code

Character

1

Page 2 of 9

Y

Entity Type Code must be valid; edit with the
Entity Type ICE, "D00012".

Record
Number

Output

Application Source:
File Group:
Record Name:
Record Code:

Field
Number

P10

11

Field Name
Business Name

Policy Producer
P10

Data Type

Max
Length

Character

50

File Type: Delimited
Reinsurance Year: 2012
Version: Approved
Release Date: 3/1/2012

Format

BUS
Key Req?

Rules
Business Name is required when Last Name is
empty.
Business Name must be empty when Last Name
exists.
Business Name must be empty when not allowed
for the Entity Type Code; edit with ID Type Entity
Type Primary Producer ICE, "D00019".

P10

12

Last Name

Character

25

Business Name must contain only alpha-numeric
characters and can include the following special
characters: ( ), (-), (,), (.), ('), (&), (%), (*), (+), (#),
(/).
Last Name is required when Business Name is
empty.
Last Name must be empty when Business Name
exists.
Last Name when required must include at least
two characters.
Last Name must contain only alpha characters
and can include the following special characters: (), (.), ( ), ('), (,).
Last Name must be empty when not allowed for
the Entity Type Code; edit with the ID Type Entity
Type Primary Producer ICE, "D00019".

"*" = Output Only
2/17/2012

Page 3 of 9

Record
Number

Output

Application Source:
File Group:
Record Name:
Record Code:

Field
Number

P10

13

Field Name
First Name

Policy Producer
P10

Data Type

Max
Length

Character

20

File Type: Delimited
Reinsurance Year: 2012
Version: Approved
Release Date: 3/1/2012

Format

BUS
Key Req?

Rules
First Name is required when Business Name is
empty.
First Name must be empty when Business Name
exists.
First Name must include only alpha characters
and can include the following special characters: (), (.), ( ), ('), (,).
First Name must be empty when not allowed for
the Entity Type Code; edit with ID Type Entity
Type Primary Producer ICE, "D00019".

P10

14

Middle Name

Character

20

P10

15

Suffix

Character

10

P10

16

Title

Character

15

"*" = Output Only
2/17/2012

Page 4 of 9

Middle Name must contain only alpha characters
and can include the following special characters: (), (.), ( ), ('), (,).
Middle Name must be empty if Last Name is
empty.
Suffix must contain only alpha characters and can
include the following special characters: (-), (.), (
), ('), (,).
Suffix must be empty if Last Name is empty.
Title must contain only alpha characters and can
include the following special characters: (-), (.), (
), ('), (,).
Title must be empty if Last Name is empty.

Record
Number

Output

Application Source:
File Group:
Record Name:
Record Code:

Field
Number

Field Name

File Type: Delimited
Reinsurance Year: 2012
Version: Approved
Release Date: 3/1/2012

Policy Producer
P10

Data Type

Max
Length

Format

BUS
Key Req?

P10

17

Relationship Type Code

Character

1

Y

P10

18

Branch Office Code

Character

2

Y

P10

19

Uninsurable SBI Flag

Character

1

P10

20

USDA Common Customer ID

Character

6

P10

21

FSA RMA Entity Difference Code

Character

2

P10

22

Acreage Measurement Provided Code

Character

1

Numeric

4

9999

Rules
Relationship Type Code must be valid; edit with
the Relationship Type ICE, "D00004".
Branch Office Code must be valid; edit with the
AIP State table.
Uninsurable SBI Flag must be Yes, "Y" when an SBI
on the policy does not provide a valid Tax ID and
Insured Share has been reduced, otherwise No,
"N".
Reserved.
FSA RMA Entity Difference Code must be valid;
edit with the FSA Entity Difference ICE, "D00112".
Acreage Measurement Provided Code must equal
Not Provided, "N", otherwise empty.
Initial Accepted Batch Number is the original
sequence number assigned when this record was
first received at RMA.

P10

*

23

Initial Accepted Batch Number

P10

*

24

Initial Accepted Date

Date/Time

21

CCYYMMDD
hh:mm:ss.fff

Initial Accepted Date is the original date assigned
when this record was first received at RMA.

P10

*

25

Batch Received Date

Date/Time

21

CCYYMMDD
hh:mm:ss.fff

P10

*

26

Batch Number

Numeric

4

9999

Batch Received Date is the date that the AIP file is
received by RMA.
Batch Number is a sequential number assigned
when an AIP file is received.

"*" = Output Only
2/17/2012

Page 5 of 9

Record
Number

Output

Application Source:
File Group:
Record Name:
Record Code:

Field
Number

Field Name

File Type: Delimited
Reinsurance Year: 2012
Version: Approved
Release Date: 3/1/2012

Policy Producer
P10

Data Type

Max
Length

P10

*

27

Batch Record ID

Numeric

15

P10

*

28

Process Result Code

Character

1

"*" = Output Only
2/17/2012

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Format

BUS
Key Req?

Rules
Batch Record ID is a sequential number assigned
to each record in the AIP file by RMA during
processing. Batch Record ID is unique within the
record type for the batch.
Process Result Code equals the final result code
as determined by PASS processing, refer to the
Process Result ICE , "D00002".

Record
Number

Output

Application Source:
File Group:
Record Name:
Record Code:

Field
Number

Field Name

Policy Producer
P10

Data Type

Max
Length

File Type: Delimited
Reinsurance Year: 2012
Version: Approved
Release Date: 3/1/2012

Format

BUS
Key Req?

Rules

Record Level Rules
Original submission of a Policy Producer, "P10"
record must not be submitted after Annual
Settlement Date.
For the Policy Producer, "P10" record to be
accepted, its associated Policy Producer Address,
"P10A" and Policy Producer Other Person, "P10B"
records must be accepted in the same batch.
Entity Type Code may change with in a category
without incurring LRR as long as the Tax ID does
not change.
An RMA issued Tax ID will use the same PASS
edits/requirements as an SSN.
Fields that must be accepted to meet timely
reporting of an Eligible Crop Insurance Contract
equal AIP Code, Location State Code, Policy
Number, Reinsurance Year or Reinsurance Year
plus or minus one for the applicable Commodity
Code, Tax ID.

"*" = Output Only
2/17/2012

Page 7 of 9

Record
Number

Output

Application Source:
File Group:
Record Name:
Record Code:

Field
Number

Field Name

Policy Producer
P10

Data Type

Max
Length

File Type: Delimited
Reinsurance Year: 2012
Version: Approved
Release Date: 3/1/2012

Format

BUS
Key Req?

Rules
All Insured must have a valid Tax ID Type Code
otherwise, the AIP must obtain a valid RMA
assigned number for any Insurable entity without
a valid EIN or SSN. See MGR-05-008.
The AIP must notify all of its Employees and
Affiliates in writing of the duty to disclose to the
Company and in turn FCIC, any Business,
Financial, Legal, or Familial relationship with a
Policy Holder or a person with interest in the
policy, in accordance with Appendix IV, of the
SRA. See SRA, section IV, F, 4, H.
The combination of Tax ID Type Code and Entity
Type Code must be valid; edit with the ID Type
Entity Type Primary Producer ICE, "D00019".
The P10 record must have no less than the
minimum and no more than the maximum
number of child P10B records by Entity Type Code
and Tax ID Type Code combination.
The P10 record must be submitted between 07-012011 and 02-12-2015.

"*" = Output Only
2/17/2012

Page 8 of 9

Record
Number

Output

Application Source:
File Group:
Record Name:
Record Code:

Field
Number

Field Name

Policy Producer
P10

Data Type

Max
Length

File Type: Delimited
Reinsurance Year: 2012
Version: Approved
Release Date: 3/1/2012

Format

BUS
Key Req?

Rules
The Policy Producer, "P10" record will not be
accepted when processing has been suspended
for this record type per RMA directive.
The business key AIP Code, Reinsurance Year,
Policy Number, PIC Code, Location State Code
must not have been previously accepted for a
different record key (AIP Code, Reinsurance Year,
AIP Policy Producer Key).

"*" = Output Only
2/17/2012

Page 9 of 9