Deaths in Custody -- series of collections from local jails, State prisons and juvenile detention centers, and law enforcement

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Form NPS-4; NPS-4A Deaths in Custody Reporting Program	Form and Instruction	New	Available
Form NPS-4 Deaths in Custody -- series of collections from local jails, State prisons and juvenile detention centers, and law enforcement	Form	Removed	Available
jail letter with confidentiality assurances_OMB 2012.doc	Supplementary Document	Uploaded 2012-12-17	Available
DCRP 30 Day FR Notice 77-56863.pdf	Supplementary Document	Uploaded 2012-09-21	Available
DCRP 60 Day FR Notice 2012-14614.pdf	Supplementary Document	Uploaded 2012-09-21	Available
DCRP Supporting Statement Part A -revised 12-12-12.docx	Supporting Statement A	Uploaded 2012-12-12	Available
DCRP Web Form Screen Shots.docx	Supplementary Document	Uploaded 2012-09-21	Available
Appendix C Attachments A-J.pdf	Supplementary Document	Uploaded 2012-09-20	Available
DCRP Supporting Statement Part B.docx	Supporting Statement B	Uploaded 2012-09-20	Available

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
204168	Deaths in Custody Reporting Program	Form and Instruction	New
12562	Deaths in Custody -- series of collections from local jails, State prisons and juvenile detention centers, and law enforcement	Form	Removed

ICR Details

OMB Control No: 1121-0249	ICR Reference No: 201209-1121-005
Status: Historical Active	Previous ICR Reference No: 201009-1121-001
Agency/Subagency: DOJ/OJP	Agency Tracking No: BJS
Title: Deaths in Custody -- series of collections from local jails, State prisons and juvenile detention centers, and law enforcement
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved with change	Conclusion Date: 12/21/2012
	Date Received in OIRA: 10/04/2012
Terms of Clearance: OMB applauds BJS's efforts to address burden on respondents, in this case by permitting real time reporting. However, since this change hasn't been tested, BJS must monitor reporting patterns, examine carefully whether this methodological change appears to effect prevalcne esitmtates and report back to OMB no later than at the next submission of this collection.

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	12/31/2015	36 Months From Approved	12/31/2012
Responses	11,308	0	19,308
Time Burden (Hours)	4,129	0	4,634
Cost Burden (Dollars)	0	0	0

---

Abstract: The Deaths in Custody data collections will assess the nature of deaths in the criminal justice system. The series provides the only national data for local jails, State prisons, as well as deaths that occur in the process of arrrest by state and local law enforcement agencies.

---

Authorizing Statute(s): US Code: 42 USC 3789G Name of Law: Confidentiality of Information
   US Code: 42 USC 3711 Name of Law: Omnibus Crime Control and Safe Streets Act of 1968
  

Citations for New Statutory Requirements: None

---

Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

---

Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	77 FR 36010	06/15/2012
30-day Notice:	Federal Register Citation:	Citation Date:
	77 FR 56863	09/14/2012
Did the Agency receive public comments on this ICR? No

---

Number of Information Collection (IC) in this ICR: 1

table that charts list of burden

IC Title	Form No.	Form Name
Deaths in Custody Reporting Program	CJ-9A; CJ-10A; CJ-9; CJ-10, NPS-4; NPS-4A, CJ-11; CJ-11A	Deaths in Custody, 2012 Annual Summary of Inmate Deaths in State Prisons and 2013 State Prison Inmate Death Report ,   2012 Annual Sum. on Inmates - Jail Juris.; 2012 Annual Sum. of Inmates in Private & Multi Jails; 2012 Death Report -Jail Jurisdiction; 2013 Death Report on Inmates in Private & Multijurisdiction Jail ,   Arrest-Related Deaths Summary of Incidents, 2013; Arrest-Related Deaths Incident Report, 2013; and Question by Question Guide for CJ-11A
Deaths in Custody -- series of collections from local jails, State prisons and juvenile detention centers, and law enforcement	CJ-9, NPS-4, CJ-9A, CJ-10, CJ-10A, CJ-11, NPS-4A, CJ-11A	Quarterly Summary of Inmate Deaths in State Prision ,   Annual State Prision Inmate Death Report ,   Quarterly Report on Inmates under Jail Jurisdiction ,   Annual Summary on Inmates under Jail Jurisdiction ,   Quarterly Report on Inmates in Private and Multi-Jurisdiction Jails ,   Annual Summary on Inmates in Private and Multi-Jurisdiction Jails ,   Quarterly Summary of Deaths in Law Enforcement Custody ,   Arrested Related Death Report

---

ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	11,308	19,308	0	-8,000	0	0
Annual Time Burden (Hours)	4,129	4,634	0	-505	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: The total respondent burden has decreased from 4,634 hours to 4,129 hours, for a total decrease of a 505 hours since the last OMB Clearance was obtained for these activities. The burden has decreased for the following reasons: the aggregate count of deaths from prisons and jails are now counted on an annual basis instead of a quarterly basis; the overall decrease in the number of deaths in jails (from an estimated 1,100 jail deaths from the last OMB submission to 902 based on 2009 and 2010 data) which accounted for a total decrease of 706 hours; and seeing efficiencies in switching from a quarterly annual summary collection to a one-time annual summary collection (from 12,000 jail jurisdiction quarterly summaries in the last OMB submission to 3,000 annual jail summaries, and from 200 prison quarterly summaries in the last OMB submission to 50 annual prison summaries). The decrease in jails and prison hours were counteracted with an increase in hours of 187 hours for arrest-related deaths. Despite these increases, the total overall respondent burden has a net decrease of 505 since the 2009 OMB clearance.

---

Annual Cost to Federal Government: $1,072,601

Does this IC contain surveys, censuses, or employ statistical methods? Yes Part B of Supporting Statement

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

---

Common Form ICR:  No

---

On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 10/04/2012

---