Invitation Letter

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Dear Facility Administrator:

The Office of Juvenile Justice and Delinquency Prevention (OJJDP) is pleased to
sponsor the 2013 Census of Juveniles in Residential Placement (CJRP). The CJRP
provides the Nation with the most detailed picture of juveniles in custody ever produced
and provides statistical data to OJJDP for program planning and funding. The U.S.
Census Bureau is the data collection agent and we request your cooperation in
completing and returning your census information to the U.S. Census Bureau.
We rely on your cooperation to present a clear picture of the state of juvenile justice
placement in this country. Since CJRP was first conducted in 1997, we have achieved
close to a 100 percent response rate, despite participation being voluntary. Your
response by is important to the continued success of this effort. The
confidentiality of the information you provide on this questionnaire is protected by federal
law (Title 42, Section 3789g of the United States Code) and will only be revealed or used
for research purposes (see reverse side of this letter for more details).
Enclosed you will find materials and instructions for completing the CJRP. In order to
make data reporting easier and more convenient, we are introducing a new online
reporting option. To access the online reporting method, go to
https://respond.census.gov/cjrp. You may also report your census data by filling out the
enclosed paper copy of the CJRP questionnaire.
I trust that we can count on your support as we have in the past. If you have any
questions, please call Josh Giunta of the U.S. Census Bureau at the toll free number, 1800-352-7229.
Thank you for your time and efforts in this important data collection effort.
Sincerely,

Melodee Hanes
Acting Administrator
Attachments

FEDERAL ASSURANCES OF CONFIDENTIALITY AND OTHER NOTICES

The Juvenile Justice and Delinquency Prevention Act of 2002, provides the authority for
conducting this data collection (see, 42 U.S.C. § 5661). We rely on your cooperation to
present a clear picture of the state of juvenile justice placement in this country. The
confidentiality of the information you provide on this questionnaire is guaranteed by Title
42, Section 3789 of the United States code. This law requires both the U.S. Department
of Justice and the U.S. Census Bureau to hold strictly confidential any information that
could identify individual youth, employees, or private facilities. The penalty for anyone
violating this confidentiality is $11,000. While public facilities are not subject to this
statuary protection, OJJDP’s policy is that the information collected for the Census of
Juveniles in Residential Placement (CJRP) will only be used or revealed for research or
statistical purposes, and it will take appropriate measures to protect the confidentiality of
public facilities. The identities of youth residing in public facilities are protected. Your
compliance with the request for information is entirely voluntary. If you would like more
information concerning this authorization or the confidentiality guarantee, please write to
Janet Chiancone at the address below.
Under the Federal Paperwork Reduction Act, a person is not required to respond to a
collection of information unless it displays a currently valid OMB control number. We try
to create forms and instructions that are accurate, can be easily understood, and which
impose the least possible burden on you to provide us with information. We estimate
that it will take between 45 to 480 minutes to complete this questionnaire with 180
minutes being the average. The time needed to complete the form will vary depending
on several factors including the number of residents, the reasons for placement in this
facility, and whether the facility records are computerized. This estimate includes time
for reviewing the instructions, searching for and gathering the data, completing the form,
and reviewing answers. If you have comments regarding the accuracy of this estimate,
or suggestions for making this form simpler, you can write to:

Brecht Donoghue
Research Coordinator
Office of Juvenile Justice and Delinquency Prevention
U.S. Department of Justice
Washington, DC 20531