45 CFR Part 95, Subpart F--Automatic Data Processing Equipment & Services--Condition for Federal Financial Participation

Forms and Documents

Document Name	Status
apd_guide_2.pdf Supplementary Document	2013-07-19
ADP Servicesandconditionfinal.docx Supporting Statement A	2013-07-19

IC Document Collections

IC ID	Document Title	Status
183070	Operational Advance Planning Document	Modified
183069	Emergency Funding Requests	Modified
183068	Biennial Reports	Modified
183067	Advance Planning Document	Modified
10450	RFP and Contract	Modified

ICR Details

OMB Control No: 0970-0417	ICR Reference No: 201307-0970-007
Status: Historical Active	Previous ICR Reference No: 201212-0970-002
Agency/Subagency: HHS/ACF	Agency Tracking No: 19898
Title: 45 CFR Part 95, Subpart F--Automatic Data Processing Equipment & Services--Condition for Federal Financial Participation
Type of Information Collection: Extension without change of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 08/27/2013
	Date Received in OIRA: 07/19/2013
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	08/31/2016	36 Months From Approved	09/30/2013
Responses	169	0	235
Time Burden (Hours)	5,861	0	5,715
Cost Burden (Dollars)	0	0	0

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Abstract: The purpose of this request is to obtain an extension to OMB's approval of the reporting and recordkeeping requirements contained in rules at 45 CFR Part 95, Subpart F. These rules pertain to state requests for HHS approval of federal financial participation (FFP) in the costs of ADP systems, equipment and services which support states' administration of HHS' public assistance programs. These include Annual and As-Needed Advance Planning Documents, Request for Proposal (RFP) and contract submissions for prior Federal approval, emergency requests, service agreements and biennial security reports. A final rule making significant changes to the underlying regulation at 45 CFR Part 95 would reduce the information collection burden. The final rule is anticipated to be published in Nov-December 2010 timeframe.

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Authorizing Statute(s): US Code: 42 USC 626(b) Name of Law: null
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	78 FR 14556	03/06/2013
30-day Notice:	Federal Register Citation:	Citation Date:
	78 FR 40745	07/08/2013
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 5

IC Title	Form No.	Form Name
RFP and Contract
Advance Planning Document
Biennial Reports
Emergency Funding Requests
Operational Advance Planning Document

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	169	235	0	0	-66	0
Annual Time Burden (Hours)	5,861	5,715	0	0	146	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: There were adjustments best on revised judgements.

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Annual Cost to Federal Government: $2,503,988

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 07/19/2013

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