Burden estrimate - revised

Burden estimates 2012_9-19-12_2.xlsx

IMLS Grant Program Application and Post-Award Report Forms

Burden estrimate - revised

OMB: 3137-0071

Document [xlsx]
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Overview

Justification Statement Numbers
applications by program-0029
applications by form 0071
post-award forms 0071
% of resp report elect.
Standard Forms


Sheet 1: Justification Statement Numbers

3137-0029




Application and reporting process No. of respondents Frequency Annual hour burden How estimated Cost
Applicants preparing and submitting grant applications 1,727 one time 51,010.40 Time required to plan and write grant application, minus hours for completing forms $1,398,195.06












3137-0071




Application and reporting forms No. of respondents Frequency Annual hour burden How estimated Cost
Application forms 5,552 one time 5,873.49 Total of time required to complete forms required for each grant application times number of applications $160,992.36
Reporting forms - includes discretionary and grants to states 4,463 per year or life of grant 13,221.99 The number of respondents equals the number of grant awardees in a year. The burden hours are based on the number of forms and time required to complete them over the life of the grant. $362,414.75
Totals: for forms 10,015
19,095.48
$523,407.11












Totals for Fed Reg Notice 11,742
70,106
$1,921,602


















burden recalculated 7/12





Sheet 2: applications by program-0029

Preparing/submitting grant applications by grant program Number of Respondents Time per response (in hours) Total Burden Hours Minus burden hours for application forms Burden hours for non-form application pieces Cost (27.41 per hour)1


21st Century Museum Professional 52 40 2,080 215.94 1,864.06 $51,093.88 2011
x
Connecting to Collections Statewide Implementation 12 40 480 91.5 388.50 $10,648.79 2011
x
Conservation Project Support (CP) 136 40 5,440 549.45 4,890.55 $134,049.98 2011
x
Laura Bush 21st Century Librarian 119 40 4,760 424.56 4,335.44 $118,834.41 2011
x
Learning Labs 98 30 2,940 549.00 2,391.00 $65,537.31 2012 added for FY2012; 33 Museums/65 Libraries; 98 total for 1st round x
Museums for America (MFA) 481 40 19,240 1,874.89 17,365.11 $475,977.67 2011
x
Museum Grants for African American History and Culture 41 9 369 113.22 255.78 $7,010.93 2011
x
National Leadership Grant 238 40 9,520 754.92 8,765.08 $240,250.84 2011 126 for libraries + 68 for museums; 44 LMC x
National Medal for Museum/Library Services 89 9 801 19.72 781.28 $21,414.88 2012 37 for libraries + 52 for museums x
Native American Library Services Grants: Basic 219 2 438 104.00 334.00 $9,154.94 2011
x
Native American Library Services Grants: Enhancement 45 40 1,800 186.19 1,613.81 $44,234.53 2011
x
Native American/Native Hawaiian Museum Services 33 9 297 116.55 180.45 $4,946.13 2011
x
Native Hawaiian Library Services 2 40 80 8.66 71.34 $1,955.43 2011
x
Sparks! Ignition 106 30 3,180 385.00 2,795.00 $76,610.95 2011 40 for libraries + 76 for museums x
Grants to State Libraries Program - five year plan 56 90 5,040 61.00 4,979.00 $136,474.39 2011

Congressional setasides 0 0 0 0.00 0.00 $0.00


TOTALS 1727 499 56,465 5,654.00 51,010.40 $1,398,195.06






















Note: 1 Based on mean hour wage for librarians, BLS Occupational Employment and Wages, May 2011






















Administered through the Heritage Preservation








Conservation Assessment Program (CAP)








Museum Assessment Program (MAP)


















Removed for FY2012








American Heritage Preservation 202 40 8080 672.66 7,407.34 $194,813.04



Sheet 3: applications by form 0071

Burden Calculation for Generic Forms





Application forms Number of Responses (FY2011) Time per response (hours) Total Burden Hours Cost (27.41 per hour)1 Programs that use the form


min/hr

Program Information Sheet 1,582 0.25 395.50 $10,840.66 All except National Medal and State Programs


15 minutes

Budget form - detailed + summary 1,335 3.00 4005.00 $109,777.05 All except NAG Basic and National Medal


3 hours

Partnership Statement 1111 0.17 188.87 $5,176.93 NLG, L21, 21MP, MFA, NANH, Sparks, LL, C2C AAHC no longer funded for FY2012

10.2 minutes

Specifications for Projects that Develop Digital Products 929 1.00 929.00 $25,463.89 NLG, MfA, NAG Enhancement, NANH, NHLS, 21MP, Sparks


60 minutes

Native American Library Services: Basic Grant (Budget Form) 219 0.50 109.50 $3,001.40 NAG Basic


30 minutes

National Medal for Museum/Library Services cover sheet 89 0.08 7.12 $195.16 NM for Museum/Library 37 for libraries + 52 for museums

.08 minutes

Library Reviewer application 97 0.50 48.50 $1,329.39 Discretionary grants


30 minutes

Museum Reviewer application 190 1.00 190.00 $5,207.90 Discretionary grants


60 minutes

Totals for application forms 5,552 6.50 5873.49 $160,992.36


















Note: 1 Based on mean hour wage for librarians, BLS Occupational Employment and Wages, May 2011

















Burden Calculation for Program Specific Forms








NLG, L21, 21MP, MFA, NANH, Sparks, LL, C2C NLG, MfA, NAG Enhancement, NANH, NHLS, 21MP, Sparks
Application forms by program Number of Responses (FY2011) Time per response (hours) Total Burden Hours Cost (27.41 per hour)1


PIS Budget forms partnerships Dig
21st Century Museum Professional 52 3.66 190.32 $5,216.67


52 52 52 52
Connecting to Collections Statewide Implementation 12 3.66 43.92 $1,203.85


12 12 12
Conservation Project Support (CP) 136 3.33 452.88 $12,413.44


136 136

Laura Bush 21st Century Librarian 119 3.66 435.54 $11,938.15


119 119 119
Learning Labs 98 3.66 358.68 $9,831.42 Museum -33; Libraries - 65

98 98 98
Museums for America (MFA) 481 4.33 2082.73 $57,087.63


481 481 481 481
Museum Grants for African American History and Culture 41 3.33 136.53 $3,742.29


41 41

National Leadership Grant 238 4.66 1109.08 $30,399.88 126 for libraries + 68 for museums; 44 LMC

238 238 238 238
National Medal for Museum/Library Services 89 0.17 15.13 $414.71 37 for libraries + 52 for museums





Native American Library Services Grants : Basic 219 0.5 109.5 $3,001.40


219


Native American Library Services Grants : Enhancement 45 4.33 194.85 $5,340.84


45 45
45
Native American/Native Hawaiian Museum Services 33 3.33 109.89 $3,012.08


33 33 33 33
Native Hawaiian Library Services 2 4.33 8.66 $237.37


2 2
2
Sparks! Ignition 106 4.66 493.96 $13,539.44 40 for libraries + 76 for museums

106 106 106 106
Congressional setasides - Libraries 0 3.33 0 $0.00


0 0

Congressional setasides - Museums 0 3.33 0 $0.00


0 0

TOTALS 1671
5741.67 $157,379.17


1582 1363 1139 957










540








burden recalculated 7/12











Sheet 4: post-award forms 0071

Post-award burden cost calculation by discretionary grant program





Descretionary Grant program Number of Responses (FY2011) Time per response (hours) Total Burden Hours Cost (27.41 per hour)1 Basis for calculation (number of reports)

Cover Interim Final NAG Final
21st Century Museum Professional - 3 yr. 10 29 290.00 $7,948.90 5 interims, 1 final, 6 cover

60 50 10
Connecting to Collections Statewide Implementation - 2 yr. 6 29 174.00 $4,769.34 3 interims, 1 final, 4 cover

24 18 6
Conservation Project Support (CP) - 2yr. 31 29 899.00 $24,641.59 3 interims, 1 final, 4 cover

124 93 31
Laura Bush 21st Century Librarian - 3 yr. 24 29 696.00 $19,077.36 5 interims, 1 final, 6 cover

144 120 24
Learning Labs 12 29 348.00 $9,538.68 5 interims, 1 final, 6 cover 1st round:Library - 8; Museum - 4; 72 60 12
Museums for America (MFA) - 3 yr. (most are 2 yr.) 160 29 4,640.00 $127,182.40 5 interims, 1 final, 6 cover

960 800 160
Museum Grants for African American History and Culture - 2 yr. 15 20 300.00 $8,223.00 1 final, 3 interims, 4 covers

60 45 15
National Leadership Grant - 3 yr. 48 29 1,392.00 $38,154.72 5 interims, 1 final, 6 cover Museum - 12; M&L - 3; Libraries - 33 288 240 48
Native American Library Services Grants: Basic - 1 yr. 215 2 430.00 $11,786.30 1 final, 1 cover

215

215
Native American Library Services Grants: Enhancement - 2 yr. 15 20 300.00 $8,223.00 1 final, 3 interims, 4 covers

60 45 15
Native American/Native Hawaiian Museum Services - 2 yr. 21 20 420.00 $11,512.20 1 final, 3 interims, 4 covers

84 63 21
Native Hawaiian Library Services - 1 yr. 2 11.33 22.66 $621.11 1 final, 1 cover

2 0 2
Sparks 14 29 406.00 $11,128.46 5 interims, 1 final, 6 cover

84 70 14
Congressional setasides 0 0 0.00 $0.00 3 interims, 1 final

0 0 0
Totals 573 276.33 9,911.66 $271,678.60 56 covers, 48 interims, 13 finals (1 NAG) 2177 1604 358 215












Note: 1 Based on mean hour wage for librarians, BLS Occupational Employment and Wages, May 2011

















Post-award forms: Grants to States Number of Responses (FY2009) Time per response (hours) Total Burden Hours Cost (27.41 per hour)1






State Grants Final Year Report (SPR) 53 40 2,120.00 $58,109.20






State Grants Financial Report - States 51 21 1,071.00 $29,356.11






State Grants Financial Report - territories 5 21 105.00 $2,878.05 none of these are small entities



Totals 109 82 3,296.00 $90,343.36


















Grant total: Discretionary grants and Grants to States 682 358.33 13,207.66 $362,022






























Post-award forms: individual report forms for discretionary grant programs Number of Responses Time per response (Hours) Total Burden Hours Cost (27.41 per hour)1






Performance Report Cover Page 2177 0.17 370.09 10,144.17 56 covers





Project Interim Performance Report 1604 3 4,812.00 131,896.92 48 interims





Project Final Performance Report 358 12.05 4,313.90 118,244.00 13 final 1 year grant: 8 hours; 2 year grant: 10 hours; 3 year grant: 13 hours
NAG Final Financial & Performance 215 2 430.00 11,786.30 1 final






4354 17.22 9,925.99 272,071


















Line 25 + line 35 4463 99.22 13221.99 362,414.75






apps- 0071 5552 6.5 5873.49 160,992.36







10015 105.72 19095.48 523407.11


















burden recalculated 7/12











Sheet 5: % of resp report elect.

Application forms Number of Responses (FY2011) Number of Respondents for Small Entity (FY2011) Percentage of Respondents Reporting Electronically (FY2009)
Program Information Sheet 1,582 300 99%
Budget form - detailed + summary 1,335 250 99%
Partnership Statement 1111 100 99%
Specifications for Projects that Develop Digital Products 929 100 99%

Sheet 6: Standard Forms

3137-0029 Number of Responses (FY2011) Time per response (hours) Total Burden Hours Cost (27.41 per hour)1
SF424S (application) 1727 0.33 569.91 $15,621.23
SF424B (application) 56 1 56.00 $1,534.96

1783
625.91 $17,156.19
3137-0017



SF425 (reporting) 573 1.5 859.50 $23,558.90
SF3881 (reporting) 573 0.25 143.25 $3,926.48
SF270 6500 1 6500.00 $178,165.00

7646
7502.75 $205,650.38
SF424 (OMB 4040-0004 - EGOV)



SF424 (OMB 4040-0007 - E-GOV)



SF425 (OMB 0348-0061 - OMB)



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