Grants to States Program “State Reporting System

The Institute of Museum and Library Services (IMLS) requests a three-year renewal of the State Program Report (SPR) system for the Grants to States (G2S) Program under the Paperwork Reduction Act (PRA). This information collection supports the agency’s work to monitor its largest grant program, which distributes approximately $180 million every year to State Library Administrative Agencies (SLAAs) using a population-based formula. Under 20 U.S.C. § 9134, each SLAA is required to submit a plan that details library services goals for a five-year period, along with associated certifications. Pursuant to 20 U.S.C. § 9134 (c), each SLAA that receives an IMLS grant under the G2S program is required to evaluate and report on all funded project activities to IMLS, prior to the end of the execution of its five-year plan. Each SLAA receives IMLS funding to support activities for the five-year period through a series of overlapping two-year grant awards. Each SLAA must file interim and final financial reports, and final performance reports for each of these two-year grants through IMLS’s SPR system. The performance reports incorporate performance measures to track participants’ outcomes when attribution claims are defensible based on a combination of the project’s activity mode and beneficiary type. The embedded Site Visit Checklist is an administrative requirement to ensure the program is fulfilling its monitoring and compliance responsibilities for these multi-million-dollar grants. The SPR forms and materials were last approved by OMB on 9/22/2022 and are being submitted with minor updates.

The latest form for Grants to States Program “State Reporting System expires 2029-07-31 and is listed under ICR 202605-3137-001.