IMLS Grant Program Application and Post-Award Report Forms

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Form Report Form 4 Native American Library Services Basic Grant and Basic Grant with Education/Assessment Option Final Financial and Performance Report	Form and Instruction	New	Available
Form Report Form 3b Final Performance Report: Part 2, Quantitative Information	Form and Instruction	New	Available
Form Report Form 3a Final Performance Report: Part 1, Narrative	Form and Instruction	New	Available
Form Report Form 2 Discretionary Grant Interim Performance Report	Form	New	Available
Form Report Form 1 Discretionary Grant Performance Report - Cover Sheet	Form	New	Available
Form State Programs For SPR Online reporting system for IMLS	Form and Instruction	New	Available
Form State Programs For State Programs- Financial Status Report - Pacific Grants	Form	New	Repair queued
Form State Grants Form State Grants Financial Status Report - States	Form	New	Available
Form Application Form 8 National Award for Library and Museum Services Nomination Form	Form	New	Available
Form Application Form 7 Grant Reviewer Application Form: Museum Professionals	Form and Instruction	New	Repair queued
Form Application Form 6 Grant Reviewer Application Form: Library Reviewer	Form and Instruction	New	Available
Form Application Form 4 Partnership Statement	Form and Instruction	New	Available
Form Application Form 5 Part B—Project Budget for Education/Assessment Op tion	Form and Instruction	New	Available
Form Application Form 5 Part A - Project Budget for Native American Basic Grant	Form and Instruction	New	Available
Form Application Form 3 Specifications for Projects that Develop Digital Products	Form and Instruction	New	Available
Form Application Form 1 Program Information Sheet	Form and Instruction	New	Available
Form Application Form 2 Budget: Summary	Form and Instruction	New	Repair queued
Form Application Form 2 Budget: Detailed	Form and Instruction	New	Repair queued
SF425_FFR_Instructions.pdf	Supplementary Document	Uploaded 2012-09-19	Available
SF-425.pdf	Supplementary Document	Uploaded 2012-09-19	Available
Burden estimates 2012_9-19-12_2.xlsx	Supplementary Document	Uploaded 2012-09-19	Available
Forms justification statement A 0071 revised 9-19-12.docx	Supporting Statement A	Uploaded 2012-09-19	Available
Abstract to be loaded thru Grants dot Gov - instructions.pdf	Supplementary Document	Uploaded 2012-07-24	Available
State Programs - Reporting Subawards Executive Comp.pdf	Supplementary Document	Uploaded 2012-07-24	Repair queued
State Programs - Part B FY2010 allotment Pacific Grants.pdf	Supplementary Document	Uploaded 2012-07-24	Available
State Programs - Part A FY 2010 allotment Pacific Grants.pdf	Supplementary Document	Uploaded 2012-07-24	Available
State Programs - Non-Cons Assurances Form (SF-424B).pdf	Supplementary Document	Uploaded 2012-07-24	Available
State Programs - Legal Officers Certification form.pdf	Supplementary Document	Uploaded 2012-07-24	Available
State Programs - Internet Safety Certification form.pdf	Supplementary Document	Uploaded 2012-07-24	Repair queued
State Programs - Information Update form.pdf	Supplementary Document	Uploaded 2012-07-24	Available
State Programs - Debarment Certification form.pdf	Supplementary Document	Uploaded 2012-07-24	Available
State Programs - AppAWorksheet FY2013 MOE Waiver Request.pdf	Supplementary Document	Uploaded 2012-07-23	Available
State Programs - 2013 Program Assurances - form.pdf	Supplementary Document	Uploaded 2012-07-23	Available
Schedule of Completion - instructions.pdf	Supplementary Document	Uploaded 2012-07-23	Available
Proof of NonProfit Status - instructions.pdf	Supplementary Document	Uploaded 2012-07-23	Available
Project Staff and Consultant Documents - instructions.pdf	Supplementary Document	Uploaded 2012-07-23	Repair queued
Organizational Profile - instructions.pdf	Supplementary Document	Uploaded 2012-07-23	Available
SF3881 - ACH.pdf	Supplementary Document	Uploaded 2012-09-19	Repair queued
sf270.pdf	Supplementary Document	Uploaded 2012-09-19	Available

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
203441	Final Report - Native American Grant	Form and Instruction	New	Native American Library Services Basic Grant and Basic Grant with Education/Assessment Option Final Financial and Performance Report
203440	Discretionary Grant Final Performance	Form and Instruction	New	Final Performance Report: Part 2, Quantitative Information
203440	Discretionary Grant Final Performance	Form and Instruction	New	Final Performance Report: Part 1, Narrative
203439	Discretionary Grant Interim Performance Report	Form	New	Discretionary Grant Interim Performance Report
203439	Discretionary Grant Interim Performance Report	Instruction	New
203438	Discretionary Grant Performance Report	Form	New	Discretionary Grant Performance Report - Cover Sheet
203438	Discretionary Grant Performance Report	Instruction	New
203437	Grants to States - SPR - Online Reporting System	Form and Instruction	New	SPR Online reporting system for IMLS
203436	State Programs - Financial Status Report - Pacific Grants	Form	New	State Programs- Financial Status Report - Pacific Grants
203436	State Programs - Financial Status Report - Pacific Grants	Instruction	New
203435	State Grants - Financial Status Report - States	Form	New	State Grants Financial Status Report - States
203435	State Grants - Financial Status Report - States	Instruction	New
203433	National Medal for Museum/Library Services Nomination Form	Form	New	National Award for Library and Museum Services Nomination Form
203433	National Medal for Museum/Library Services Nomination Form	Instruction	New
203432	Grant Reviewer Application Form: Museum Professionals	Form and Instruction	New	Grant Reviewer Application Form: Museum Professionals
203431	Grant Reviewer Application Form: Library Professionals	Form and Instruction	New	Grant Reviewer Application Form: Library Reviewer
203430	Partnership Statement	Form and Instruction	New	Partnership Statement
203429	Native American Grant - Budget - Basic A & Education B	Form and Instruction	New	Part B—Project Budget for Education/Assessment Op tion
203429	Native American Grant - Budget - Basic A & Education B	Form and Instruction	New	Part A - Project Budget for Native American Basic Grant
203428	Specifications for Projects that Develop Digital Products	Form and Instruction	New	Specifications for Projects that Develop Digital Products
203427	Program Information Sheet	Form and Instruction	New	Program Information Sheet
203426	Budget Detailed Form - detailed + summary	Form and Instruction	New	Budget: Summary
203426	Budget Detailed Form - detailed + summary	Form and Instruction	New	Budget: Detailed

ICR Details

OMB Control No: 3137-0071	ICR Reference No: 201207-3137-004
Status: Historical Active	Previous ICR Reference No: 201109-3137-003
Agency/Subagency: IMLS	Agency Tracking No:
Title: IMLS Grant Program Application and Post-Award Report Forms
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved with change	Conclusion Date: 09/20/2012
Retrieve Notice of Action (NOA)	Date Received in OIRA: 07/25/2012
Terms of Clearance: Updated supporting documents.

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	09/30/2015	36 Months From Approved	08/31/2013
Responses	10,015	0	5,207
Time Burden (Hours)	19,097	0	21,398
Cost Burden (Dollars)	523,442	0	700,746

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Abstract: IMLS requests clearance for the forms it uses for all of the grant program applications, post-award reporting, and peer reviewer applications. These forms are directly related to the generic clearance for IMLS grant application and award processes (3137-0029) for which a three-year extension is being submitted at this time.

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Authorizing Statute(s): None

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	77 FR 91	05/10/2012
30-day Notice:	Federal Register Citation:	Citation Date:
	77 FR 135	07/13/2012
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 15

table that charts list of burden

IC Title	Form No.	Form Name
Budget Detailed Form - detailed + summary	Application Form 2a, Application Form 2b	Budget: Detailed ,   Budget: Summary
Discretionary Grant Final Performance	Report Form 3a, Report Form 3b	Final Performance Report: Part 1, Narrative ,   Final Performance Report: Part 2, Quantitative Information
Discretionary Grant Interim Performance Report	Report Form 2	Discretionary Grant Interim Performance Report
Discretionary Grant Performance Report	Report Form 1	Discretionary Grant Performance Report - Cover Sheet
Final Report - Native American Grant	Report Form 4	Native American Library Services Basic Grant and Basic Grant with Education/Assessment Option Final Financial and Performance Report
Grant Reviewer Application Form: Library Professionals	Application Form 6	Grant Reviewer Application Form: Library Reviewer
Grant Reviewer Application Form: Museum Professionals	Application Form 7	Grant Reviewer Application Form: Museum Professionals
Grants to States - SPR - Online Reporting System	State Programs Form 3	SPR Online reporting system for IMLS
National Medal for Museum/Library Services Nomination Form	Application Form 8b	National Award for Library and Museum Services Nomination Form
Native American Grant - Budget - Basic A & Education B	Application Form 5a, Application Form 5b	Part A - Project Budget for Native American Basic Grant ,   Part B—Project Budget for Education/Assessment Op tion
Partnership Statement	Application Form 4	Partnership Statement
Program Information Sheet	Application Form 1	Program Information Sheet
Specifications for Projects that Develop Digital Products	Application Form 3	Specifications for Projects that Develop Digital Products
State Grants - Financial Status Report - States	State Grants Form 1	State Grants Financial Status Report - States
State Programs - Financial Status Report - Pacific Grants	State Programs Form 2	State Programs- Financial Status Report - Pacific Grants

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	10,015	5,207	0	4,808	0	0
Annual Time Burden (Hours)	19,097	21,398	0	-2,301	0	0
Annual Cost Burden (Dollars)	523,442	700,746	0	-177,304	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: recalculation of most recent applicants and forms

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Annual Cost to Federal Government: $0

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 07/25/2012

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