Grants to States Program “State Reporting System

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
3137-0071 Final Burden Estimate SPR 20260511.xlsx	Supplementary Document	Uploaded 2026-05-14	Available
10 - InternetSafetypublic-school Libraries-Consortia 20260512.docx	Supplementary Document	Uploaded 2026-05-14	Available
09 - Internet Safety_SLAA as Public Library 20260512.docx	Supplementary Document	Uploaded 2026-05-14	Available
08 - Five-Year Plan Assurances 20260512.docx	Supplementary Document	Uploaded 2026-05-14	Available
07 - State Legal Certification 20260512.docx	Supplementary Document	Uploaded 2026-05-14	Available
06 - SPR Outcomes Reference Sheet 20260512.pdf	Supplementary Document	Uploaded 2026-05-14	Available
05 - Financial_Status_Report 20260512.pdf	Supplementary Document	Uploaded 2026-05-14	Available
04 - Site Visit Checklist 20260512.docx	Supplementary Document	Uploaded 2026-05-14	Available
03 - SPR User Documentation 20260512.docx	Supplementary Document	Uploaded 2026-05-14	Available
02 - SPR Reporting Req Appendices 4and5 20260512.pdf	Supplementary Document	Uploaded 2026-05-14	Available
01 - SPR Reporting Req 20260512.docx	Supplementary Document	Uploaded 2026-05-14	Available
G2S SPR with Site Visit Checklist Part B 20220804.docx	Supplementary Document	Uploaded 2026-05-14	Available
G2S SPR with Site Visit Checklist Part A 20220804.docx	Supplementary Document	Uploaded 2026-05-14	Available
12 InternetSafety_public-school libraries and consortia 20220804.docx	Supplementary Document	Uploaded 2022-08-05	Available
11 InternetSafety_SLAA as public library 20220804.docx	Supplementary Document	Uploaded 2022-08-05	Available
10 Five-Year Plan Assurances 20220804.docx	Supplementary Document	Uploaded 2022-08-05	Available
09 State Legal Certification 20220804.docx	Supplementary Document	Uploaded 2022-08-05	Available
08 Handout_Outcomes Qs Quick Reference Sheet 20220804.pdf	Supplementary Document	Uploaded 2022-08-05	Available
07 Financial_Status_Report 20220804.pdf	Supplementary Document	Uploaded 2022-08-05	Available
06 SPR_User_Documentation 20220804.docx	Supplementary Document	Uploaded 2022-08-05	Available
05 Site Visit Overview 20220804.docx	Supplementary Document	Uploaded 2022-08-05	Available
04 Site Visit Checklist_Appendix6 20220804.docx	Supplementary Document	Uploaded 2022-08-05	Available
03 SPR_Requirements_Appendices_4and5 20220804.pdf	Supplementary Document	Uploaded 2022-08-05	Available
02 SPR_Requirements 20220804.docx	Supplementary Document	Uploaded 2022-08-05	Available
01 G2S SPR-Site Visit Checklist Burden Estimate 20220804.xlsx	Supplementary Document	Uploaded 2022-08-05	Available
SPR Justification B 2021-05-15.docx	Supplementary Document	Uploaded 2022-08-05	Available
SPR Justification A 2021-05-15.docx	Supplementary Document	Uploaded 2022-08-05	Available
3137-0071 G2S SPR with Site Visit Checklist Part B Final 20260512.docx	Supporting Statement B	Uploaded 2026-05-14	Available
3137-0071 G2S SPR with Site Visit Checklist Part A Final 20260512.docx	Supporting Statement A	Uploaded 2026-05-14	Available
SPR PRA Part B Final 2018-04-27.docx	Supplementary Document	Uploaded 2021-07-07	Available
SPR Section A Final 2018-04-24.docx	Supplementary Document	Uploaded 2021-07-07	Available

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
280425	Grants to States Program "State Reporting System	Other-Reporting Requirements	New

ICR Details

OMB Control No: 3137-0071	ICR Reference No: 202605-3137-001
Status: Received in OIRA	Previous ICR Reference No: 202208-3137-002
Agency/Subagency: IMLS	Agency Tracking No:
Title: Grants to States Program “State Reporting System
Type of Information Collection: Reinstatement with change of a previously approved collection	Common Form ICR:  No
Type of Review Request: Regular	Date Submitted to OIRA: 05/14/2026

table that charts list comparision

	Requested	Previously Approved
Expiration Date	36 Months From Approved
Responses	59	0
Time Burden (Hours)	3,058	0
Cost Burden (Dollars)	101,708	0

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Abstract: The Institute of Museum and Library Services (IMLS) requests a three-year renewal of the State Program Report (SPR) system for the Grants to States (G2S) Program under the Paperwork Reduction Act (PRA). This information collection supports the agency’s work to monitor its largest grant program, which distributes approximately $180 million every year to State Library Administrative Agencies (SLAAs) using a population-based formula. Under 20 U.S.C. § 9134, each SLAA is required to submit a plan that details library services goals for a five-year period, along with associated certifications. Pursuant to 20 U.S.C. § 9134 (c), each SLAA that receives an IMLS grant under the G2S program is required to evaluate and report on all funded project activities to IMLS, prior to the end of the execution of its five-year plan. Each SLAA receives IMLS funding to support activities for the five-year period through a series of overlapping two-year grant awards. Each SLAA must file interim and final financial reports, and final performance reports for each of these two-year grants through IMLS’s SPR system. The performance reports incorporate performance measures to track participants’ outcomes when attribution claims are defensible based on a combination of the project’s activity mode and beneficiary type. The embedded Site Visit Checklist is an administrative requirement to ensure the program is fulfilling its monitoring and compliance responsibilities for these multi-million-dollar grants. The SPR forms and materials were last approved by OMB on 9/22/2022 and are being submitted with minor updates.

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Authorizing Statute(s): None

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	91 FR 11578	03/10/2026
30-day Notice:	Federal Register Citation:	Citation Date:
	91 FR 27373	05/14/2026
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

table that charts list of burden

IC Title	Form No.	Form Name
Grants to States Program "State Reporting System

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ICR Summary of Burden

table that charts list of burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	59	0	0	0	0	59
Annual Time Burden (Hours)	3,058	0	0	236	0	2,822
Annual Cost Burden (Dollars)	101,708	0	0	14,622	0	87,086

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: The burden for the administration of the SPR is slightly higher than noted in previous years, reflecting the incorporation of the Site Visit Checklist in the SPR.

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Annual Cost to Federal Government: $42,471

Does this IC contain surveys, censuses, or employ statistical methods? Yes Part B of Supporting Statement

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 05/14/2026

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