Grants to States Program “State Reporting System

Forms and Documents

Document	Type	Status	Availability
SPR Justification B 2021-05-15.docx	Supporting Statement B	Uploaded 2021-07-07	Missing upstream
SPR Justification A 2021-05-15.docx	Supporting Statement A	Uploaded 2021-07-07	Repair queued
SPR PRA Part B Final 2018-04-27.docx	Supplementary Document	Uploaded 2021-07-07	Repair queued
SPR Section A Final 2018-04-24.docx	Supplementary Document	Uploaded 2021-07-07	Repair queued

IC Document Collections

IC ID	Collection	Type	Status	Form
248271	SPR User Documentation April 2021	Instruction	New

ICR Details

OMB Control No: 3137-0071	ICR Reference No: 202107-3137-001
Status: Received in OIRA	Previous ICR Reference No: 201805-3137-001
Agency/Subagency: IMLS	Agency Tracking No:
Title: Grants to States Program “State Reporting System
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular	Date Submitted to OIRA: 07/07/2021

	Requested	Previously Approved
Expiration Date	36 Months From Approved	09/30/2021
Responses	59	56
Time Burden (Hours)	2,822	2,822
Cost Burden (Dollars)	86,240	82,430

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Abstract: The Institute of Museum and Library Services (IMLS) requests an approval of a renewal of the three-year clearance for the agency’s information collection requests for the State Reporting System for the Grants to States (G2S) Program under the Paperwork Reduction Act (PRA). Each State Library Administrative Agency (SLAA) is required, under 20 U.S.C. § 9101 et seq. (in particular 20 U.S.C. § 9134), to submit a plan that details library services goals for a five-year period, along with associated certifications. Pursuant to 20 U.S.C. § 9134 (c), each SLAA that receives an IMLS grant under the G2S Program is required to evaluate and report on all funded project activities to IMLS, prior to the end of the execution of its five-year plan. Each SLAA receives IMLS funding to support activities for the five-year period through a series of overlapping two-year grant awards. Each SLAA must file interim and final financial reports, and final performance reports for each of these two-year grants through IMLS’s State Program Reporting (SPR) system. The performance reports incorporate performance measures to track participants’ outcomes when attribution claims are defensible based on a combination of the project’s activity mode and beneficiary type. These forms and materials were approved by OMB on 6/11/2018 and are being submitted with minor updates intended to increase efficiencies and minimize confusion, based on feedback from SLAAs.

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Authorizing Statute(s): None

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	86 FR 20743	04/21/2021
30-day Notice:	Federal Register Citation:	Citation Date:
	86 FR 35830	07/07/2021
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
SPR User Documentation April 2021

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ICR Summary of Burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	59	56	0	3	0	0
Annual Time Burden (Hours)	2,822	2,822	0	0	0	0
Annual Cost Burden (Dollars)	86,240	82,430	0	3,810	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement:

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Annual Cost to Federal Government: $39,863

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 07/07/2021

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