IMLS Grant Program Application and Post-Award Report Forms

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Form SPR Planning/Evalu Grants to States Program Report	Form and Instruction	New	Available
Forms justification statement A 0071_2015.docx	Supplementary Document	Uploaded 2018-05-03	Available
SPR PRA Part B FInal 2018-04-27.docx	Supporting Statement B	Uploaded 2018-05-03	Available
SPR Section A Final 2018-04-24.docx	Supporting Statement A	Uploaded 2018-05-03	Available
Justification for Change-Removal of Forms-NA Basic Budget A&B & NA Final Financial & Performance Report.docx	Justification for No Material/Nonsubstantive Change	Uploaded 2016-06-17	Available
Justification for Change-Removal of Forms-Library Reviewer Form & Museum Reviewer Form.docx	Justification for No Material/Nonsubstantive Change	Uploaded 2016-06-17	Available
Justification for Change-Removal of Forms-Interim & Final Performance Reports and Cover Sheets.docx	Justification for No Material/Nonsubstantive Change	Uploaded 2016-06-17	Repair queued
Justification for Change-Removal of Forms-National Medal for Museum & Library Service.docx	Justification for No Material/Nonsubstantive Change	Uploaded 2016-06-17	Available
Justification for Change - Budget PIS Digital - for removal to OMB.docx	Justification for No Material/Nonsubstantive Change	Uploaded 2016-06-06	Repair queued
Justification for Change - 3137-0071 NMMLS 2017.docx	Justification for No Material/Nonsubstantive Change	Uploaded 2016-04-29	Available
Performance Report justification for changes 10-15-15.pdf	Justification for No Material/Nonsubstantive Change	Uploaded 2015-10-16	Available
PRA burden estimates revised for performance report 20151015.xlsx	Supplementary Document	Uploaded 2015-10-15	Available
Justification for Change 3137-0071 General Clearance Grant Application and Post-Award Processes.docx	Justification for No Material/Nonsubstantive Change	Uploaded 2015-09-02	Available
Burden estimate for IMLS.xlsx	Supplementary Document	Uploaded 2015-06-01	Available
PRA burden est 20150528.xlsx	Supplementary Document	Uploaded 2015-06-01	Available
SF-3881.pdf	Supplementary Document	Uploaded 2015-06-01	Available
SF-425.pdf	Supplementary Document	Uploaded 2015-06-01	Available
SF-425 Instructions.pdf	Supplementary Document	Uploaded 2015-06-01	Available
SF-424S.pdf	Supplementary Document	Uploaded 2015-06-01	Repair queued
SF-424S Instructions_IMLS.pdf	Supplementary Document	Uploaded 2015-06-01	Available
SF-270.pdf	Supplementary Document	Uploaded 2015-06-01	Repair queued
State Programs - Program Assurances and Certifications.pdf	Supplementary Document	Uploaded 2015-06-01	Available
State Programs - Legal Certification form.pdf	Supplementary Document	Uploaded 2015-06-01	Available
State Programs - Internet Safety Certification form.pdf	Supplementary Document	Uploaded 2015-06-01	Available
State Programs - Information Update form.pdf	Supplementary Document	Uploaded 2015-06-01	Available
State Programs - Certification LSTA State Program Report.pdf	Supplementary Document	Uploaded 2015-06-01	Available

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
231321	Grants to States Program Report	Form and Instruction	New

ICR Details

OMB Control No: 3137-0071	ICR Reference No: 201805-3137-001
Status: Active	Previous ICR Reference No: 201710-3137-004
Agency/Subagency: IMLS	Agency Tracking No:
Title: IMLS Grant Program Application and Post-Award Report Forms
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 06/11/2018
	Date Received in OIRA: 05/03/2018
Terms of Clearance:

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	06/30/2021	36 Months From Approved	07/31/2018
Responses	56	0	7,367
Time Burden (Hours)	2,822	0	15,085
Cost Burden (Dollars)	82,430	0	417,391

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Abstract: IMLS requests an approval of a new three year clearance for the agency’s information collection requests for the State Reporting System for the Grants to States Program under the Paperwork Reduction Act (PRA). The SPR currently gathers descriptive information from SLAAs about the project inputs (e.g., budget categories), activities, outputs and narrative fields for describing other results. These administrative data are used for IMLS program planning, GPRA/PAR and other reporting with the Administration and Congress. The requested addition of performance measure questions introduce reporting on a limited set of standardized beneficiary outcomes aligned with formula grant requirements. This reporting will allow IMLS and its State partners to use the outcome data to better understand the effectiveness of the funded projects, to improve accountability, and to identify promising practices based on outcome data for broader dissemination across the library sector.

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Authorizing Statute(s): None

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	83 FR 40	02/28/2018
30-day Notice:	Federal Register Citation:	Citation Date:
	83 FR 82	04/27/2018
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 1

table that charts list of burden

IC Title	Form No.	Form Name
Grants to States Program Report	SPR Planning/Evaluation 1	SPR Planning/Evaluation

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	56	7,367	0	-7,311	0	0
Annual Time Burden (Hours)	2,822	15,085	0	-12,263	0	0
Annual Cost Burden (Dollars)	82,430	417,391	0	-334,961	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: This clearance number is only being used for Grants to States forms. Other IMLS forms were given new clearance numbers therefore the decrease in burden.

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Annual Cost to Federal Government: $1,413

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 05/03/2018

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