Email Invitations and Reminders

EMAIL INVITATION TO APPLICANT

Subject: NIH Peer Review - Survey Invitation from NIH
Dear NIH Applicant:
NIH is conducting a survey of grant applicants to gather opinions about the NIH peer review
process. This survey is part of NIH’s ongoing assessment of peer review. Visit
http://grants.nih.gov/grants/peer/continuous_review.htm for additional details about the ongoing
assessment of peer review.
You have been randomly selected to participate in this survey for NIH grant applicants. This is
an opportunity to provide your feedback on the NIH peer review process. We are interested in
your opinions, regardless of whether the application(s) you submitted was funded. Even if you
have limited experience submitting grant applications, your opinions are very important to us.
The NIH peer review survey is private under the Privacy Act and should take about 30 minutes
to complete. There are no right or wrong answers. You may skip any questions that you do not
wish to answer.
To access the survey click your unique survey link: [UNIQUE URL]
This link provides access to your personal copy of the survey. To protect the integrity of
your responses to the survey, please do not forward this link to anyone else.
RTI International, an independent, not-for-profit research firm based in Research Triangle Park,
North Carolina, is carrying out this survey in collaboration with the NIH Office of Extramural
Research (OER). If you have any questions regarding this project, please feel free to call [TBD
staff] of RTI toll free at 1-800-334-8571 ext. _____ (or email us at [email protected]) or call Dr. Luci Roberts in OER at (301) 594-1841.
Thank you in advance for your participation.

EMAIL REMINDER #1 FOR APPLICANT
(Reminder to those who have started but not completed the survey)
Subject: NIH’s Peer Review Survey – a reminder
Dear NIH Applicant:
Recently, we sent you an e-mail invitation to participate in a survey of grant applicants to gather
opinions about the NIH peer review process. The survey is private under the Privacy Act and
should take about 30 minutes to complete.
We see that you’ve started the survey but have not yet completed it. You can complete the
questionnaire at [UNIQUE URL].
If you have questions about the survey or need assistance accessing the survey website, please
feel free to contact [TBD staff] of RTI toll free at 1-800-334-8571 ext. _____ or send an email to
[email protected].
Thank you for your time.
(Reminder to those who have not yet started the survey)
Subject: NIH’s Peer Review Survey – a reminder
Dear NIH Applicant:
You recently received an invitation to participate in a survey gathering opinions about the NIH
peer review process. This survey is part of NIH’s ongoing assessment of peer review.
This is an opportunity to provide your feedback on the NIH peer review process. The survey is
private under the Privacy Act and should take about 30 minutes to complete.
We’ve yet to hear from you and your opinions are very important to us. To access the survey
click your unique survey link: [UNIQUE URL]
This link provides access to your personal copy of the survey. To protect the integrity of
your responses to the survey, please do not forward this link to anyone else.
If you have questions about the survey or need assistance accessing the website, please feel free
to contact [TBD staff] of RTI toll free at 1-800-334-8571 ext. _____ or send an email to [email protected].
Thank you for your time.

EMAIL REMINDER #2 FOR APPLICANT
(Reminder to those who have started but not completed the survey)
Subject: NIH’s Peer Review Survey – 2nd reminder
Dear NIH Applicant:
Thank you for beginning the survey on NIH’s peer review process. Your opinions about the
NIH peer review process are very important! We hope that you will be able to complete your
survey soon. Please note that the survey will end on [DATE], 2015.
We see that you’ve started the survey but have not yet completed it. You can complete the
questionnaire at [UNIQUE URL].
If you have questions about the survey or need assistance accessing the website, please feel free
to contact [TBD staff] of RTI toll free at 1-800-334-8571 ext. _____ or send an email to [email protected].
Thank you for your time.
(Reminder to those who have not yet started the survey)
Subject: NIH’s Peer Review Survey – 2nd reminder
Dear NIH Applicant:
Recently, we sent you an e-mail invitation to participate in a survey of grant applicants to gather
opinions about the NIH peer review process.
If you have not had a chance to complete the survey, we would greatly appreciate your
participation. Your opinions about the NIH peer review process are very important. The survey
is private under the Privacy Act and should take about 30 minutes to complete. This survey will
end on [DATE], 2015. To access the survey click your unique survey link: [UNIQUE URL]
This link provides access to your personal copy of the survey. To protect the integrity of
your responses to the survey, please do not forward this link to anyone else.
If you have questions about the survey or need assistance accessing the website, please feel free
to contact [TBD staff] of RTI toll free at 1-800-334-8571 ext. _____ or send an email to [email protected].
Thank you for your time.

EMAIL REMINDER #3 FOR APPLICANT
(Reminder to those who have started but not completed the survey)
Subject: NIH’s Peer Review Survey – final reminder
Dear NIH Applicant:
Thank you for beginning the survey on NIH’s peer review process. This is a friendly reminder
that the survey will end on [DATE], 2015. Your opinions about the strengths and weaknesses of
the NIH peer review process are very important!
You can complete the survey at [UNIQUE URL].
If you have questions about the survey or need assistance accessing the website, please feel free
to contact [TBD staff] of RTI toll free at 1-800-334-8571 ext. _____ or send an email to [email protected].
Thank you for your time.

(Reminder to those who have not yet started the survey)
Subject: NIH’s Peer Review Survey – final reminder
Dear NIH Applicant:
Recently, we sent you an e-mail invitation to participate in a survey of grant applicants to gather
opinions about the NIH peer review process. If you have not had a chance to complete the
survey, this is the last reminder you will receive.
We realize you may be very busy. However, this is an opportunity for you to provide feedback
on the NIH peer review process, and your participation is critical to help ensure the best possible
review process. The survey is private under the Privacy Act and should take about 30 minutes to
complete. The survey is being conducted by RTI International, an independent, not-for-profit
research firm.
This survey will end on [DATE], 2015. We would greatly appreciate if you could complete the
survey by then. To access the survey click your unique survey link: [UNIQUE URL]
This link provides access to your personal copy of the survey. To protect the integrity of
your responses to the survey, please do not forward this link to anyone else.
If you have questions about the survey or need assistance accessing the website, please feel free
to contact [TBD staff] of RTI toll free at 1-800-334-8571 ext. _____ or send an email to [email protected].
Thank you for your time.

EMAIL INVITATION TO REVIEWER

Subject: NIH Peer Review - Survey Invitation from NIH
Dear NIH Reviewer:
NIH is conducting a survey of grant reviewers to gather opinions about the NIH peer review process.
This survey is part of NIH’s ongoing assessment of peer review. Visit
http://grants.nih.gov/grants/peer/continuous_review.htm for additional details about the ongoing
assessment of peer review.
You have been randomly selected to participate in this survey for NIH peer reviewers. This is an
opportunity to provide your feedback on the NIH peer review process. We are interested in the opinions
of reviewers with different levels of peer review experience. Even if you have limited experience
reviewing grant applications, your opinions are very important to us.
The survey is private under the Privacy Act and should take approximately 30 minutes to complete.
There are no right or wrong answers. You may skip any questions that you do not wish to answer.
To access the survey click your unique survey link: [UNIQUE URL]
This link provides access to your personal copy of the survey. To protect the integrity of your
responses to the survey, please do not forward this link to anyone else.
RTI International, an independent, not-for-profit research firm based in Research Triangle Park, North
Carolina, is carrying out this survey in collaboration with the NIH Office of Extramural Research
(OER). If you have any questions regarding this project, please feel free to call [TBD staff] of RTI toll
free at 1-800-334-8571 ext. _____ (or email us at [email protected]) or call Dr. Luci
Roberts in OER at (301) 594-1841.
Thank you in advance for your participation.

EMAIL REMINDER #1 FOR REVIEWER
(Reminder to those who have started but not completed the survey)

Subject: NIH’s Peer Review Survey – a reminder
Dear NIH Reviewer:
Recently, we sent you an e-mail invitation to participate in a survey of peer reviewers to gather opinions
about the NIH peer review process. The survey is private under the Privacy Act and should take about
30 minutes to complete.
We see that you’ve started the survey but have not yet completed it. You can complete the questionnaire
at [UNIQUE URL].
If you have questions about the survey or need assistance accessing the survey website, please feel free
to contact [TBD staff] of RTI toll free at 1-800-334-8571 ext. _____ or send an email to [email protected].
Thank you for your time.
(Reminder to those who have not yet started the survey)

Subject: NIH’s Peer Review Survey – a reminder
Dear NIH Reviewer:
You recently received an invitation to participate in a survey gathering opinions about the NIH peer
review process. This survey is part of NIH’s ongoing assessment of peer review.
This is an opportunity to provide your feedback on the NIH peer review process. The survey is private under the
Privacy Act and should take about 30 minutes to complete.

We’ve yet to hear from you and your opinions are very important to us. To access the survey click your
unique survey link: [UNIQUE URL]
This link provides access to your personal copy of the survey. To protect the integrity of your
responses to the survey, please do not forward this link to anyone else.
If you have questions about the survey or need assistance accessing the survey website, please feel free
to contact [TBD staff] of RTI toll free at 1-800-334-8571 ext. _____ or send an email to [email protected].
Thank you for your time.

EMAIL REMINDER #2 FOR REVIEWER
(Reminder to those who have started but not completed the survey)

Subject: NIH’s Peer Review Survey – 2nd reminder
Dear NIH Reviewer:
Thank you for beginning the NIH survey on Peer Review. Your opinions about the recent changes in
the NIH peer review process are very important! We hope that you will be able to complete your survey
soon. Please note that the survey will end on [DATE], 2015.
We see that you’ve started the survey but have not yet completed it. You can complete the questionnaire
at [UNIQUE URL].
If you have questions about the survey or need assistance accessing the survey website, please feel free
to contact [TBD staff] of RTI toll free at 1-800-334-8571 ext. _____ or send an email to [email protected].
Thank you for your time.
(Reminder to those who have not yet started the survey)

Subject: NIH’s Peer Review Survey – 2nd reminder
Dear NIH Reviewer:
Recently, we sent you an e-mail invitation to participate in a survey of peer reviewers to gather opinions
about the NIH peer review process.
If you have not had a chance to complete the survey, we would greatly appreciate your participation.
Your opinions about the NIH peer review process are very important. The survey is private under the
Privacy Act and should take about 30 minutes to complete. This survey will end on [DATE], 2015. To
access the survey click your unique survey link: [UNIQUE URL]
This link provides access to your personal copy of the survey. To protect the integrity of your
responses to the survey, please do not forward this link to anyone else.
If you have questions about the survey or need assistance accessing the survey website, please feel free
to contact [TBD staff] of RTI toll free at 1-800-334-8571 ext. _____ or send an email to [email protected].
Thank you for your time.

EMAIL REMINDER #3 FOR REVIEWER
(Reminder to those who have started but not completed the survey)

Subject: NIH’s Peer Review Survey – final reminder
Dear NIH Reviewer:
Thank you for beginning the survey on NIH’s peer review process. This is a friendly reminder that the
survey will end on [DATE], 2015. Your opinions about the strengths and weaknesses of the NIH peer
review process are very important!
You can complete the survey at [UNIQUE URL].
If you have questions about the survey or need assistance accessing the survey website, please feel free
to contact [TBD staff] of RTI toll free at 1-800-334-8571 ext. _____ or send an email to [email protected]..
Thank you for your time.

(Reminder to those who have not yet started the survey)

Subject: NIH’s Peer Review Survey – final reminder
Dear NIH Reviewer:
Recently, we sent you an e-mail invitation to participate in a survey of peer reviewers to gather opinions
about the NIH peer review process. If you have not had a chance to complete the survey, this is the last
reminder you will receive.
We realize you may be very busy. However, this is an opportunity for you to provide feedback on the NIH peer
review process, and your participation is critical to help ensure the best possible review process. The

survey is private under the Privacy Act and should take about 30 minutes to complete. The survey is
being conducted by RTI International, an independent, not-for-profit research firm.
This survey will end on [DATE], 2015. We would greatly appreciate if you could complete the survey
by then. To access the survey click your unique survey link: [UNIQUE URL]
This link provides access to your personal copy of the survey. To protect the integrity of your
responses to the survey, please do not forward this link to anyone else.
If you have questions about the survey or need assistance accessing the survey website, please feel free
to contact [TBD staff] of RTI toll free at 1-800-334-8571 ext. _____ or send an email to [email protected].
Thank you for your time.

EMAIL INVITATION TO ADVISORY COUNCIL MEMBER

Subject: NIH Peer Review - Survey Invitation to Advisory Council/Board Members
Dear NIH Advisory Council/Board Member:
NIH is conducting a survey of Advisory Council/Board members to gather opinions about the NIH peer
review process. This survey is part of NIH’s ongoing assessment of peer review. Visit
http://grants.nih.gov/grants/peer/continuous_review.htm for additional details about the ongoing
assessment of peer review.
We are interested in the opinions of Advisory Council/Board members with different levels of peer
experience with the NIH grants system. Even if you have limited experience reviewing grant
applications, your opinions are very important to us.
The survey is private under the Privacy Act and should take approximately 15 minutes to complete.
There are no right or wrong answers. You may skip any questions that you do not wish to answer.
To access the survey click your unique survey link: [UNIQUE URL]
This link provides access to your personal copy of the survey. To protect the integrity of your
responses to the survey, please do not forward this link to anyone else.
RTI International, an independent, not-for-profit research firm based in Research Triangle Park, North
Carolina, is carrying out this survey in collaboration with the NIH Office of Extramural Research
(OER). If you have any questions regarding this project, please feel free to call Anwar Mohammed of
RTI toll free at 1-800-334-8571 ext. _____ (or email us at ________) or call Dr. Luci Roberts in OER at
(301) 594-1841.
Thank you in advance for your participation.

EMAIL REMINDER #1 FOR ADVISORY COUNCIL/BOARD MEMBERS
(Reminder to those who have started but not completed the survey)

Subject: NIH’s Peer Review Survey – a reminder
Dear NIH Advisory Council/Board Member:
Recently, we sent you an e-mail invitation to participate in a survey of Advisory Council/Board
members to gather opinions about the NIH peer review process. The survey is private under the Privacy
Act and should take about 15 minutes to complete.
We see that you’ve started the survey but have not yet completed it. You can complete the questionnaire
at [UNIQUE URL].
If you have questions about the survey or need assistance accessing the survey website, please feel free
to contact Anwar Mohammed of RTI toll free at 1-800-334-8571 ext. _____ or send an email to
________.
Thank you for your time.
(Reminder to those who have not yet started the survey)

Subject: NIH’s Peer Review Survey – a reminder
Dear NIH Advisory Council/Board Member:
You recently received an invitation to participate in a survey gathering opinions about the NIH peer
review process. This survey is part of NIH’s ongoing assessment of peer review.
This is an opportunity to provide your feedback on the NIH peer review process. The survey is private
under the Privacy Act and should take about 15 minutes to complete.
We’ve yet to hear from you and your opinions are very important to us. To access the survey click your
unique survey link: [UNIQUE URL]
This link provides access to your personal copy of the survey. To protect the integrity of your
responses to the survey, please do not forward this link to anyone else.
If you have questions about the survey or need assistance accessing the survey website, please feel free
to contact Anwar Mohammed of RTI toll free at 1-800-334-8571 ext. _____ or send an email to
________.
Thank you for your time.

EMAIL REMINDER #2 FOR ADVISORY COUNCIL/BOARD MEMBERS
(Reminder to those who have started but not completed the survey)

Subject: NIH’s Peer Review Survey – 2nd reminder
Dear NIH Advisory Council/Board Member:
Thank you for beginning the NIH survey on Peer Review. Your opinions about the recent changes in
the NIH peer review process are very important! We hope that you will be able to complete your survey
soon. Please note that the survey will end on [DATE], 2015.
We see that you’ve started the survey but have not yet completed it. You can complete the questionnaire
at [UNIQUE URL].
If you have questions about the survey or need assistance accessing the survey website, please feel free
to contact Anwar Mohammed of RTI toll free at 1-800-334-8571 ext. _____ or send an email to
________.
Thank you for your time.
(Reminder to those who have not yet started the survey)

Subject: NIH’s Peer Review Survey – 2nd reminder
Dear NIH Advisory Council/Board Member:
Recently, we sent you an e-mail invitation to participate in a survey of Advisory Council members to
gather opinions about the NIH peer review process.
If you have not had a chance to complete the survey, we would greatly appreciate your participation.
Your opinions about the NIH peer review process are very important. The survey is private under the
Privacy Act and should take about 15 minutes to complete. This survey will end on [DATE], 2015. To
access the survey click your unique survey link: [UNIQUE URL]
This link provides access to your personal copy of the survey. To protect the integrity of your
responses to the survey, please do not forward this link to anyone else.
If you have questions about the survey or need assistance accessing the survey website, please feel free
to contact Anwar Mohammed of RTI toll free at 1-800-334-8571 ext. _____ or send an email to
________.
Thank you for your time.

EMAIL REMINDER #3 FOR ADVISORY COUNCIL/BOARD MEMBERS
(Reminder to those who have started but not completed the survey)

Subject: NIH’s Peer Review Survey – final reminder
Dear NIH Advisory Council/Board Member:
Thank you for beginning the survey on NIH’s peer review process. This is a friendly reminder that the
survey will end on [DATE], 2015. Your opinions about the strengths and weaknesses of the NIH peer
review process are very important!
You can complete the survey at [UNIQUE URL].
If you have questions about the survey or need assistance accessing the survey website, please feel free
to contact Anwar Mohammed of RTI toll free at 1-800-334-8571 ext. _____ or send an email to
________

Thank you for your time.

(Reminder to those who have not yet started the survey)

Subject: NIH’s Peer Review Survey – final reminder
Dear NIH Advisory Council/Board Member:
Recently, we sent you an e-mail invitation to participate in a survey of Advisory Council/Board
members to gather opinions about the NIH peer review process. If you have not had a chance to
complete the survey, this is the last reminder you will receive.
We realize you may be very busy. However, this is an opportunity for you to provide feedback on the
NIH peer review process, and your participation is critical to help ensure the best possible review
process. The survey is private under the Privacy Act and should take about 15 minutes to complete. The
survey is being conducted by RTI International, an independent, not-for-profit research firm.
This survey will end on [DATE], 2015. We would greatly appreciate if you could complete the survey
by then. To access the survey click your unique survey link: [UNIQUE URL]
This link provides access to your personal copy of the survey. To protect the integrity of your
responses to the survey, please do not forward this link to anyone else.
If you have questions about the survey or need assistance accessing the survey website, please feel free
to contact Anwar Mohammed of RTI toll free at 1-800-334-8571 ext. _____ or send an email to ______.
Thank you for your time.