Food Donation Programs (Food for Progress & Section 416(b)) and McGovern-Dole International Food for Education and Child Nutrition Program

U.S. Department of Agriculture Food for Progress and Section 416(b) Reporting Format LOGISTICS & MONETIZATION REPORT Please See “Guidelines for USDA Food for Progress and Section 416(b) Reporting” for examples and tips on filling out this form.

1. Cooperating Sponsor

2. Agreement Number

3. Country Name(s)

4. Final Report?

YES

NO

5. Report # (1,2, etc.)

6. Report Date

7. Reporting Period

8. CHECK THE APPROPRIATE BOXES:

Food for Progress

Section 416 (b)

Direct Feed

Monetization

COMMODITY LOGISTICS INFORMATION (Complete this section for all programs)

Table A. GENERAL COMMODITY INFORMATION (quantities in actual NMT) Include sub-totals (by commodity) and Totals

Commodity

Agreement Allocation

Amount Received

Date Received Month/Year

Balance

Expected Delivery Date

Total

Table B. COMMODITY RECEIPT AND LOSSES (quantities in actual NMT) Include sub-totals (by commodity) and Totals

----------Losses/Damages (L/D)--------

Report # (1,2, etc.)

Commo-dity

Bill of Lading Amount

Amount Rec’d at Port (Survey Report)

Ocean Tran-sport L/D

Inland Trans-port L/D

Ware-house L/D

Distri-bution L/D

Total Losses/ Damages

Balance

Total

9. Provide an explanation for any commodity losses/damages, and any problems encountered in the commodity delivery process. (Specify when, where, and why.)

10. List any claims on lost or defective goods. What is current status of these claims?

11. Was the port able to adequately handle the commodity offloading without a large loss of commodity; did the port authorities and customs authorities handle the commodity clearance process efficiently? Was the surveyor present? Was he cooperative? Note name and firm of surveyor.

12. Were any measures taken to cut down on warehouse expenses, i.e. sharing space with other commodities, other PVOs, etc.?

13. Were there any security measures that worked well or not well (warehousing)?

14. Did the country’s intermodal system (trucking, rail, etc.)provide timely delivery? What were your experiences?

DIRECT DISTRIBUTION INFORMATION If no commodities were used for direct distribution/feeding during this reporting period, go directly to the “Monetization Information” section of this report.
Table C. DIRECT DISTRIBUTION (quantities in actual MT) Include sub-totals (by commodity) and Totals
Report #	Commodity	Amount Distribu-ted (NMT)	Distribu-tion Region	Type of Institution (Include Food for Work)	Number of Recipient Insti- tutions	Number of Benefi- ciaries
Sub-total
Total
15. What have been the project impacts on the beneficiaries and the community? How did the targeted recipients/participants respond to the food aid/donation?
16. Compare the progress to date with planned project targets.
17. Describe how the monitoring procedures as outlined in the agreement are functioning, noting any adjustments or changes made.
18. Was the commodity appropriate for the country/region? If not, could another commodity and/or package type, have been used that would have improved the program?
19. Has this distribution program helped reduce the need for future food aid? Have new or are potential development prospects evident?

MONETIZATION INFORMATION (Use this section only if program involves sale of commodities)

20. Sales - Were any commodities sold during this reporting period?

YES

NO

If “NO”, use this block to provide a brief explanation and fill out only the “aggregate” section in Table D.

Table D. SALES (Include Totals)

Report #

Commod-ity

Date(s) of Sale (Month/Yr)

Amount Sold (NMT)

Price per MT (LC)

Exchange Rate (LC to USD)

Proceeds Generated (LC)

Sub-totals

Aggreg-ate Totals

21. Barter - Were any commodities bartered in exchange for other commodities or services?

YES

NO

If yes, please describe the terms of the barter in this block.

22. Has a separate special interest bearing account been established?

YES

NO

Table E. SPECIAL FUNDS ACCOUNT Include Totals

Re-port #

Begin-ning Balance (LC)

Sales Deposits (LC)

Interest Earned (LC)

Other Program Income (LC)

Total Deposits (LC)

Total Disburs-ments (LC)

Account Balance (LC)

Aggr. Total

23. Use of Funds - Were any funds disbursed from the Special Funds Account during this reporting period?

YES

NO

If “NO”, use this block to provide a brief explanation.

Table F. USE OF FUNDS (values in thousands) Include Totals

Report #

Amount (LC)

Use of Funds

Total

24. Describe any issues or discrepancies in the monetization process and procedure.

25. Describe any problems encountered in the receipt and disbursement of funds:

26. Describe your experience with the local banking system. Is it more capable of dealing with future transactions of a similar nature?

FINAL INFORMATION (Complete this section for all programs)
27. Describe how this program has helped develop infrastructure/marketing channels (i.e. ports, warehouses, inter‑mobile transportation systems, stores, commodity markets, etc.)
28. Is there an increase in privatization?
29. Were taxes levied on the imported commodities? If so, was it at a level such that program implementation was jeopardized?
30. If the (salvageable) commodity had to be reconstituted, what was done to minimize the commodity loss? Would dual language commodity labels aid in the program's effectiveness? Why or why not?
31. Were program objectives accomplished as defined in the signed agreement? If so, to what degree? (Both qualitative and quantitative if feasible). What objectives were left unaccomplished? Why?
32. What were the short and long‑term direct/indirect impacts of the program to the targeted recipients/participants?
33. Unexpected project outcomes, both positive and negative, as defined in the signed agreement should be noted. (Both qualitative and quantitative if feasible).
34. Has your organization had an audit (which meets the A-133 audit guidelines) within the last year? If yes, please submit audit, with a cover letter, to the address below. If no, please explain.
35. How were your dealings with USDA? Did you encounter problems with any of the regulations or rules regarding the program? Do you feel that the forms, web-sites, and staff are friendly and useful? What recommendations would you make to improve or streamline these or other areas?
Name of report preparer:
Preparer’s e-mail address:
Preparer’s phone #:
Date prepared:

Save completed report locally as a WordPerfect document. Submit report as an e-mail attachment to  E-mail questions and comments about this form to the same e-mail address.

Mailing address (for audits and/or hard copy reports):

Branch Chief

Evaluation and Special Projects Branch

PPDED, Export Credits, Stop 1034

1400 Independence Avenue

Washington, D.C. 20250

This form was last revised on January 27, 2021.

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