Payroll Records to be Kept by Employers

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Form WH-14 Application for Federal Certificate of Age	Form and Instruction	Unchanged	Available
Form WH-5 Written Agreements to Claim the Agricultural Student Learner Exemption to Youth Employment Resrtictions	Form and Instruction	Unchanged	Available
Executive Order 13658.docx	Supplementary Document	Uploaded 2014-06-03	Available
whdfs21.pdf	Supplementary Document	Uploaded 2012-06-25	Available
SS1235-0018 (20140617).doc	Supporting Statement A	Uploaded 2014-06-17	Available

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
207305	Minimum Age Standards - Parental Consent		Unchanged
192422	Application for Authorized Basic Rate		Unchanged
192421	Records When Claiming Partial Overtime Exemption for Remedial Education		Unchanged
192420	Requirements of a Bona Fide Thrift or Savings Plan and a Bona Fide Profit-Sharing Plan or Trust		Unchanged
192419	Recording Schools With WECEP Students		Unchanged
192418	WECEP Written Training Agreement		Unchanged
192417	Work Experience and Career Exploration Program (WECEP) Application		Unchanged
192416	Waiver of Child Labor Provisions for Agricultural Employment of 10 and 11 Year Old Minors in Hand Harvesting of Short Season Crops		Unchanged
192415	Application for Federal Certificate of Age	Form and Instruction	Unchanged
192414	General Payroll Records (State, Local, and Tribal Governments)		Modified
178590	Written Agreements to Claim the Agricultural Student Learner Exemption to Youth Employment Resrtictions	Form and Instruction	Unchanged
178589	Written Agrrements to Claim the Non-Agricultural Student Learner Exemption to Youth Employment Resrtictions		Unchanged
178588	Records on State/Local Government Employees Receiving Compensatory Time		Unchanged
178587	Records on Workers with Disabilities and Patient Workers Paid Sub-Minimum Wages		Unchanged
178586	Records on Messengers and Student Learners Paid Sub-Minimum Wages		Unchanged
178585	Records on Full-Time Students Paid Sub-Minimum Wages		Unchanged
178584	Records on Certain Agricultural Employees (Employees)		Unchanged
178520	Records on Certain Agricultural Employees (Employers)		Unchanged
178518	Records on Tipped Employees		Unchanged
178515	Records When Paying Overtime on an "Applicable " or "Authorized Basic" Rate		Unchanged
178513	Records for Overtime Payments Based on Trip Rate Plans		Unchanged
178510	Petitions for Review and Reconsideration		Unchanged
13628	General Payroll Records (Private Sector)		Modified

ICR Details

OMB Control No: 1235-0018	ICR Reference No: 201405-1235-002
Status: Historical Inactive	Previous ICR Reference No: 201310-1235-001
Agency/Subagency: DOL/WHD	Agency Tracking No:
Title: Payroll Records to be Kept by Employers
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Comment filed on proposed rule and continue	Conclusion Date: 08/13/2014
Retrieve Notice of Action (NOA)	Date Received in OIRA: 06/17/2014
Terms of Clearance: The information collection requirements contained in the proposed rule are not approved at this time. DOL will resubmit this request for approval at the final rule stage and will address any comments received on the requirements.

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	09/30/2016	09/30/2016	09/30/2016
Responses	40,998,533	0	40,998,533
Time Burden (Hours)	1,250,164	0	1,250,164
Cost Burden (Dollars)	0	0	0

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Abstract: Employers respond to these information collections to document compliance with the Fair Labor Standards Act (FLSA), 29 U.S.C. 201, et seq. and other Federal payroll requirements.

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Authorizing Statute(s): US Code: 29 USC 207(e)(3) Name of Law: Fair Labor Standards Act
   US Code: 29 USC 207(e)(8) Name of Law: Fair Labor Standards Act
   US Code: 29 USC 207(q) Name of Law: Fair Labor Standards Act
   US Code: 29 USC 211(c) Name of Law: Fair Labor Standards Act
   US Code: 29 USC 213(c) Name of Law: Fair Labor Standards Act
   US Code: 29 USC 203(l) Name of Law: Fair Labor Standards Act
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
1235-AA10	Proposed rulemaking	79 FR 34568	06/17/2014

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	78 FR 16299	03/14/2013
30-day Notice:	Federal Register Citation:	Citation Date:
	78 FR 60458	10/25/2013
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 23

table that charts list of burden

IC Title	Form No.	Form Name
Application for Authorized Basic Rate
Application for Federal Certificate of Age	WH-14	Application for Federal Certificate of Age
General Payroll Records (Private Sector)
General Payroll Records (State, Local, and Tribal Governments)
Minimum Age Standards - Parental Consent
Petitions for Review and Reconsideration
Recording Schools With WECEP Students
Records When Claiming Partial Overtime Exemption for Remedial Education
Records When Paying Overtime on an "Applicable " or "Authorized Basic" Rate
Records for Overtime Payments Based on Trip Rate Plans
Records on Certain Agricultural Employees (Employees)
Records on Certain Agricultural Employees (Employers)
Records on Full-Time Students Paid Sub-Minimum Wages
Records on Messengers and Student Learners Paid Sub-Minimum Wages
Records on State/Local Government Employees Receiving Compensatory Time
Records on Tipped Employees
Records on Workers with Disabilities and Patient Workers Paid Sub-Minimum Wages
Requirements of a Bona Fide Thrift or Savings Plan and a Bona Fide Profit-Sharing Plan or Trust
WECEP Written Training Agreement
Waiver of Child Labor Provisions for Agricultural Employment of 10 and 11 Year Old Minors in Hand Harvesting of Short Season Crops
Work Experience and Career Exploration Program (WECEP) Application
Written Agreements to Claim the Agricultural Student Learner Exemption to Youth Employment Resrtictions	WH-5	Certificate of Training
Written Agrrements to Claim the Non-Agricultural Student Learner Exemption to Youth Employment Resrtictions

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Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement:

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Annual Cost to Federal Government: $0

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 06/17/2014

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