Procurement Reporting and Recordkeeping Burdens

Forms and Documents

Document Name	Status
2014-10-09_Supporting Statement_FINAL.docx Supporting Statement A	2014-10-28
10-21-14 Published 30 Day FRN.pdf Supplementary Document	2014-10-22
2014-10-09_Procurement Burdens OMB 1910-4100.doc Supplementary Document	2014-10-17
8-13-14 Published 60 Day FRN.pdf Supplementary Document	2014-10-17

IC Document Collections

IC ID	Document Title	Status
23406	Procurement Reporting and Recordkeeping Burdens (Private Sector)	Unchanged
213424	Procurement Reporting and Recordkeeping Burdens (State & Local Government)	Unchanged

ICR Details

OMB Control No: 1910-4100	ICR Reference No: 201410-1910-003
Status: Historical Active	Previous ICR Reference No: 201410-1910-001
Agency/Subagency: DOE/DOEOA	Agency Tracking No: Sharon Archer (MA)
Title: Procurement Reporting and Recordkeeping Burdens
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved with change	Conclusion Date: 12/02/2014
	Date Received in OIRA: 10/28/2014
Terms of Clearance: In accordance with 5 CFR 1320, the information collection is approved for three years. The agency is reminded that it should have in place an internal planning process so that the submission of non-emergency extension requests occurs sufficiently prior to the collection's expiration date to allow for a 60-day period of OMB review.

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	12/31/2017	36 Months From Approved	12/31/2014
Responses	7,469	0	7,529
Time Burden (Hours)	670,833	0	896,199
Cost Burden (Dollars)	0	0	0

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Abstract: The information collection described in this package are used by the Department of Energy personnel to exercise management control and oversight of DOE contracts.

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Authorizing Statute(s): US Code: 42 USC 7254 Name of Law: Department of Energy Organization Act
   US Code: 41 USC 405 Name of Law: Office of Federal Procurement Policy Act, as amended
   US Code: 40 USC 486(c) Name of Law: Federal Property and Administrative Services Act
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	79 FR 47445	08/13/2014
30-day Notice:	Federal Register Citation:	Citation Date:
	79 FR 62947	10/21/2014
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 2

IC Title	Form No.	Form Name
Procurement Reporting and Recordkeeping Burdens (State & Local Government)
Procurement Reporting and Recordkeeping Burdens (Private Sector)

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	7,469	7,529	0	0	-60	0
Annual Time Burden (Hours)	670,833	896,199	0	0	-225,366	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: The annual burden hours have significantly decreased from the most recent clearance three years ago, primarily due to the reduction of one large burden, decreasing the estimated burden hours by 225,166 (number of respondents remains unchanged) associated with the Property clause, because DOE has begun using time-saving asset management software. The annual estimated number of responses and annual burden hours have also decreased due to elimination of one burden, decreasing the number of respondents by 60 and the estimatedburden hours by 200 associated with the Key Personnel (Management Contracts) clause, which was removed from the DEAR since the previous clearance. Lastly, these numbers have decreased due to elimination of a duplicate, small burden decreasing the number of respondents by 10 and the estimated burden hours by 10 associated with the Government Facility Subcontract Approval clause. This burden was erroneously listed twice in the PROCUREMENT BURDENS – OMB CONTROL NO. 1910-4100 document for the clearance three years ago. The overall number of respondents has decreased from 7,539 to 7,469 and the total burden hours have decreased from 896,209 to 670,833.

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Annual Cost to Federal Government: $784,245

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 10/28/2014

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