Assurance of Compliance - Civil Rights Certificate

Forms and Documents

Document Name	Status
Civil Rights Certificate - State, Local and Tribal Governments Form and Instruction	Modified
Civil Rights Certificate - Private Sector Form and Instruction	Modified
Supporting_Statement_Part_A - FINAL - Clean 4-24-15.docx Supporting Statement A	2015-04-27

IC Document Collections

IC ID	Document Title	Status
22632	Civil Rights Certificate - State, Local and Tribal Governments Form and Instruction	Modified
201892	Civil Rights Certificate - Private Sector Form and Instruction	Modified

ICR Details

OMB Control No: 1870-0503	ICR Reference No: 201502-1870-001
Status: Historical Active	Previous ICR Reference No: 201204-1870-001
Agency/Subagency: ED/OCR	Agency Tracking No:
Title: Assurance of Compliance - Civil Rights Certificate
Type of Information Collection: Extension without change of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 06/19/2015
	Date Received in OIRA: 05/01/2015
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	06/30/2018	36 Months From Approved	06/30/2015
Responses	25	0	50
Time Burden (Hours)	4	0	17
Cost Burden (Dollars)	0	0	0

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Abstract: The Office for Civil Rights (OCR) has enforcement responsibilities under several civil rights laws, including Title VI, Title IX, Section 504, the Age Discrimination Act, and the Boy Scouts of America Equal Access Act. To meet these responsibilities, OCR collects assurances of compliance from applicants for Federal financial assistance from, and applicants for funds made available through, the Department of Education, as required by regulations. These entities include, for example, State educational agencies, local education agencies, and postsecondary educational institutions. If a recipient violates one or more of these civil rights laws, OCR and the Department of Justice can used the signed assurances of compliance in an enforcement proceeding.

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Authorizing Statute(s): US Code: 20 USC 1681 Name of Law: Title VI of the Education Amendments of 1972
   US Code: 42 USC 2000d Name of Law: Title VI of the Civil Rights Act of 1964
   US Code: 29 USC 794 Name of Law: Section 504 of the Rehabilitation Act of 1973
   US Code: 42 USC 6101 Name of Law: Age Discrimination Act of 1975
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	80 FR 8631	02/18/2015
30-day Notice:	Federal Register Citation:	Citation Date:
	80 FR 24906	05/01/2015
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 2

IC Title	Form No.	Form Name
Civil Rights Certificate - State, Local and Tribal Governments	N/A	Assurance of Compliance-Civil Rights Certificate
Civil Rights Certificate - Private Sector	N/A	Assurance of Compliance-Civil Rights Certificate

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	25	50	0	-25	0	0
Annual Time Burden (Hours)	4	17	0	-13	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: The burden and responses for this ICR has been disaggregated. There are 7.33 burden hours and 22 responses for state, local and tribal governments and 1 burden hour and 3 responses for the private sector. There are no program changes or adjustments in burden. This is a one-time collection and there is no need to collect signed Assurances of Compliance – Civil Rights Certificate forms from entities that have already submitted a signed form.

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Annual Cost to Federal Government: $0

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 05/01/2015

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