Mandatory Civil Rights Data Collection

Forms and Documents

Document Name	Status
Mandatory Civil Rights Data Collection Form	Modified
OMB_Supporting Statement A_FINAL_05292015.docx Supporting Statement A	2015-09-08
OMB_Supporting Statement B_FINAL_05292015.docx Supporting Statement B	2015-07-31
Attachment B Response to 60 Day Public Comment.docx Supplementary Document	2013-11-27
A-5 Directed Questions.docx Supplementary Document	2013-06-13

IC Document Collections

IC ID	Document Title	Status
209553	Mandatory Civil Rights Data Collection Form	Modified

ICR Details

OMB Control No: 1870-0504	ICR Reference No: 201507-1870-001
Status: Historical Active	Previous ICR Reference No: 201403-1870-001
Agency/Subagency: ED/OCR	Agency Tracking No: 1974.01
Title: Mandatory Civil Rights Data Collection
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 12/15/2015
	Date Received in OIRA: 09/14/2015
Terms of Clearance: OMB recognizes that this collection represents a successful and productive collaboration between OCR and NCES and requests that OMB be notified in advance of any plans to alter the administration of the collection

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	12/31/2018	36 Months From Approved	02/29/2016
Responses	17,620	0	17,620
Time Burden (Hours)	1,520,260	0	1,510,075
Cost Burden (Dollars)	0	0	0

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Abstract: The collection, use and reporting of education data is an integral component of the mission of the U.S. Department of Education (ED). EDFacts, an ED initiative to put performance data at the center of ED's policy, management, and budget decision-making processes for all K-12 education programs, has transformed the way in which ED collects and uses data. For school years 2009–10 and 2011–12, the Civil Rights Data Collection (CRDC) was approved by OMB as part of the EDFacts information collection (1875-0240). For school years 2013–14 and 2015–16, the Office for Civil Rights (OCR) cleared the CRDC as a separate collection from EDFacts. OCR used the most current EDFacts information collection approved by OMB (1875-0240) as a model for the 2013–14 and 2015–16 CRDC information collection that was approved by OMB (1870-0504) in February 2014. Similarly, the currently proposed revised CRDC information collection for school year 2015–16 is modeled after the most recent OMB-approved EDFacts information collection. Except for a few data elements that were revised based on recommendations received from various school districts and advice received from experts across ED, the currently proposed CRDC information collection for school year 2015–16 is identical to the information collection for school year 2015–16 that was approved by OMB in February 2014. As with previous CRDC collections, the purpose of the 2015–16 CRDC is to obtain vital data related to the civil rights laws' requirement that public local educational agencies and elementary and secondary schools provide equal educational opportunity. ED seeks OMB approval under the Paperwork Reduction Act to collect from school districts, the elementary and secondary education data described in the sections of Attachment A.

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Authorizing Statute(s): US Code: 20 USC 3412(g) Name of Law: Department of Education Organization Act
   US Code: 20 USC 3471(a) Name of Law: the Department of Education Organization Act
   US Code: 20 USC 3411 Name of Law: Department of Education Organization Act
   US Code: 20 USC 3413 (C)(1) Name of Law: Department of Education Organization Act
   US Code: 20 USC 3472 Name of Law: the Department of Education Organization Act
   US Code: 20 USC 7913 Name of Law: Elementary and Secondary Education Act of 1965 (ESEA)
   US Code: 20 USC 7914 Name of Law: Elementary and Secondary Education Act of 1965 (ESEA)
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	80 FR 31898	06/04/2015
30-day Notice:	Federal Register Citation:	Citation Date:
	80 FR 55105	09/14/2015
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
Mandatory Civil Rights Data Collection	N/A, N/A, N/A	Data Groups ,   Data Categories ,   Directional Indicators

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	17,620	17,620	0	0	0	0
Annual Time Burden (Hours)	1,520,260	1,510,075	0	10,185	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: The 2015–16 CRDC survey content revisions are a result of program change due to agency discretion. Approximately 17,620 LEAs will respond for themselves and their 101,849 schools to the request for data. This results in a total burden estimate of 1,520,260 hours for SY 2015–16, a program change increase of 10,185 hours.

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Annual Cost to Federal Government: $4,942,000

Does this IC contain surveys, censuses, or employ statistical methods? Yes Part B of Supporting Statement

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 09/14/2015

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