Community Partnership Grants Management System (GMS)

Forms and Documents

Document Name	Status
OVC Performance Measurement Tool Form	New
OVC Victim Compensation State Certification form Form	New
NIJ Research Web form Form	New
Closeout Form	Modified
GPRS Form and Instruction	Modified
Grant Adjustmenst (GANS) Form	Modified
OJJDP Data collection and training and technical assistance tool (DCTAT) Form	Modified
BJA Performance measurements Tool (PMT) Form	Modified
Performance Mesures GMS Form	Removed
Subaward Reports Form	Modified
Progress and Special Reports, and Performances Measures (GMS) Form	Modified
Peer Review Form	Modified
Online Application Form	Modified
42 USCA 3712h.pdf Supplementary Document	2016-03-31
1121-0243 Supporting Statement August 2016 (v5).doc Supporting Statement A	2016-08-15
HR 3402 excerpt.pdf Supplementary Document	2012-08-30
PL106-107.pdf Supplementary Document	2012-08-30
FFATA Act.pdf Supplementary Document	2012-08-30

IC Document Collections

IC ID	Document Title	Status
220843	OVC Performance Measurement Tool Form	New
220839	OVC Victim Compensation State Certification form Form	New
220838	NIJ Research Web form Form	New
206285	Closeout Form	Modified
206284	GPRS Form and Instruction	Modified
206283	Grant Adjustmenst (GANS) Form	Modified
206281	OJJDP Data collection and training and technical assistance tool (DCTAT) Form	Modified
206280	BJA Performance measurements Tool (PMT) Form	Modified
206279	Performance Mesures GMS Form	Removed
206278	Subaward Reports Form	Modified
206277	Progress and Special Reports, and Performances Measures (GMS) Form	Modified
206276	Peer Review Form	Modified
206274	Online Application Form	Modified

ICR Details

OMB Control No: 1121-0243	ICR Reference No: 201510-1121-006
Status: Historical Active	Previous ICR Reference No: 201208-1121-006
Agency/Subagency: DOJ/OJP	Agency Tracking No: OAAM
Title: Community Partnership Grants Management System (GMS)
Type of Information Collection: Reinstatement with change of a previously approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 08/15/2016
	Date Received in OIRA: 04/20/2016
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	08/31/2019	36 Months From Approved
Responses	132,900	0	0
Time Burden (Hours)	182,074	0	0
Cost Burden (Dollars)	6,263,810	0	0

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Abstract: GMS is used to implement the statuory requirements of the Grant Management System (GMS) Online Application; Grant Adjustment Notice (GAN); Progress and Financial Reports of applications, awards, and closeouts.

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Authorizing Statute(s): US Code: 42 USC 3712h(e) Name of Law: Department of Justice Appropriations Authorization Act of 2005
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	81 FR 5784	02/03/2016
30-day Notice:	Federal Register Citation:	Citation Date:
	81 FR 20677	04/08/2016
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 12

IC Title	Form No.	Form Name
Subaward Reports	none	Subaward Reports
OJJDP Data collection and training and technical assistance tool (DCTAT)	none	OJJDP DCTAT
OVC Victim Compensation State Certification form	none, none	OVC Victi Compensation State Certification form ,   OVC VCC form
NIJ Research Web form	none	NIJ Research Web form
Performance Mesures GMS	none	Performance Measures GMS
OVC Performance Measurement Tool	none, none, none	OVC PMT Subgrant Award Report ,   OVC PMT Victim Assistance ,   OVC PMT Victim Compensation
BJA Performance measurements Tool (PMT)	none	BJA performance measurements tool
Grant Adjustmenst (GANS)	none	Grant Adjustments
Closeout	none	Closeouts
GPRS	none	GPRS
Online Application	none	Online Application
Peer Review	none	Peer Review
Progress and Special Reports, and Performances Measures (GMS)	none, none	Progress Reports ,   GMA REPORTS AND PERFORMANCE MEASURES

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	132,900	0	0	26,071	-3,158	109,987
Annual Time Burden (Hours)	182,074	0	0	11,971	-37,896	207,999
Annual Cost Burden (Dollars)	6,263,810	0	0	6,263,810	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: The decrease in burden hours, since the previous OMB submission, is a result of removing burden hours associated with already OMB-approved data collection submissions. For example, the various OVC victim compensation and assistance forms had OMB approval for the appropriate burden hours, and therefore OJP was inadvertently double counting burden hours. Additionally, the number of respondents can change from year-to-year for various modules. While some number of respondents have increased in some areas, they have decreased in other areas, resulting in a change in overall burden hours. Finally, with continued efforts to streamline and standardize, burden hours for applicable modules have been adjusted accordingly. Therefore the overall number of responses have increased; however, the overall burden hours have decreased.

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Annual Cost to Federal Government: $16,282,491

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 04/20/2016

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