Petroleum Supply Reporting System

U. S. DEPARTMENT OF ENERGY ENERGY INFORMATION ADMINISTRATION Washington, D. C. 20585

OMB No. 1905-0165 Expiration Date: xx/xx/xx (Revised 2013)

EIA-805
WEEKLY BULK TERMINAL AND BLENDER REPORT
INSTRUCTIONS

QUESTIONS

If you have any questions about Form EIA-805 after reading the instructions, please contact the Survey Manager at (202) 586-3307.

PURPOSE

The Energy Information Administration (EIA) Form EIA-805, “Weekly Bulk Terminal and Blender Report," is used to collect data on the end-of-week stocks and blending activity of blending plants and terminals (including bulk terminals). Reportable blending activity includes blending and reclassification of gasoline, distillate fuel oil, kerosene, and kerosene-type jet fuel. The data appear on EIA’s website at http://www.eia.gov/ and in the EIA publication, Weekly Petroleum Status Report.

WHO MUST SUBMIT

The Form EIA-805 is mandatory pursuant to Section 13(b) of the Federal Energy Administration Act of 1974 (Public Law 93‑275) and must be completed by the operators of bulk terminals and blending plants selected by the EIA. Companies are selected into the EIA weekly sample according to a procedure that assures coverage of 90 percent of each information element.

WHEN TO SUBMIT

The Form EIA-805 must be received by the EIA by 5 p.m. Eastern Time on the Monday following the end of the report period (e.g., the “Weekly Bulk Terminal and Blender Report” covering the week ending January 4, 2013 must be received by 5 p.m. Eastern Time January 7, 2013).

HOW TO SUBMIT

Form EIA-805 must be submitted to the EIA via electronic filing using the Data XChange Portal. The Data XChange Portal is a secure Internet-based application that will enable you to upload data from this form, import data from your own database, or enter data interactively, validate your data online, then transmit the encrypted data electronically to EIA via the Internet. This is a secure method of transmission using industry standards for sending information over the web using secure, encrypted processes. (It is the same method that commercial companies communicate with customers when transacting business on the web.) Send your surveys using this secure method at:

http://www.eia4usa.eia.gov/

If you are having difficulty with the Data XChange Portal, please contact the Electronic Data Collection Support Staff at (202) 586‑9659.

• Uploading the EIA-805 Form to the Data XChange Portal: Once the EIA-805 form is completed, follow the instructions on the Data XChange Portal for uploading the form.

• Importing the required EIA-805 data from your own database: Should you choose to import your data directly from your database to the Data XChange Portal, you will be required to format your data using the Electronic Data Reporting Option requirements. These requirements can be requested from the Electronic Data Collection Support Staff at (202) 586‑9659.

• Entering the EIA-805 Form data interactively: You may enter the required data manually via web form into the Data XChange Portal.

Alternative Submission Methods:

These methods of submission may only be used in the event that the Data XChange Portal is down or malfunctioning. In this event, you must contact the Electronic Data Collection Support Staff at (202) 586‑9659.

Email: You may email the EIA-805 form as an attachment to [email protected]

Secure File Transfer: You may send the Excel files to EIA over the web using a secure, encrypted process to:

https://signon.eia.doe.gov/upload/noticeoog.jsp

Should you choose to submit your data via e-mail, we must advise you that e-mail and facsimile are insecure means of transmission because the data are not encrypted, and there is some possibility that your data could be compromised.

COPIES OF SURVEY FORMS, INSTRUCTIONS AND DEFINITIONS

Copies in portable document format (PDF) and spreadsheet format (XLS) are available on EIA's website. You may access the materials by going to EIA’s website at:

http://www.eia.gov/survey/#eia-805

Files must be saved to your personal computer. Data cannot be entered interactively on the website.

GENERAL INSTRUCTIONS

If you have questions about the form, please call 202-586-3307.

Definitions of petroleum products and other terms are available on our website. Please refer to these definitions before completing the survey form

PART 1. RESPONDENT IDENTIFICATION DATA

• Enter the month, day, and year for which you are filing (e.g., January 1, 2010s: Month 01 Day 1 Year 10). The weekly report period begins at 7:01 a.m. Eastern Time on Friday and ends at 7:00 a.m. Eastern Time on the following Friday.

• Enter the 10-digit EIA ID Number. If you do not have a number, submit your report leaving this field blank. EIA will advise you of the number.

• If there has been a change since the last report, enter an “X” in the block provided.

• Enter the name of the company filing the report.

• Enter the Doing Business As “DBA” name if appropriate.

• Enter the terminal site name.

• Enter the Terminal Control Number (TCN) used for identification of terminals and other facilities in the IRS ExSTARS system.

• Enter the physical address of the reporting company.

• Enter the mailing address of the Contact. (Note: If the physical address and mailing address are the same, provide the information only for the physical address.)

• Enter the name, telephone number, fax number and e-mail address of the person to contact concerning information shown on the report. The person listed should be the person most knowledgeable of the specific data reported.

PART 2. SUBMISSION/RESUBMISSION INFORMATION

Submission

Refer to “How to Submit” section for more details or methods for submitting data.

Resubmission

A resubmission is required whenever an error greater than 5 percent of the true value is discovered by a respondent or if requested by the EIA.

Enter "X" in the resubmission box if you are correcting information previously reported.

Identify only those data cells and lines which are affected by the changes. You are not required to file a complete form when you resubmit, but be sure to complete the EIA ID number, the report period for which you are resubmitting and contact information.

Comments

Report any unusual aspects of your operations during the current reporting period in the Comments section at the bottom of the form below Parts 1 and 2 on the cover page. Comments will be used in the validation process and should address any data anomalies that could raise questions requiring contact by survey staff for clarification. Comments will be protected in the same manner as other information reported on this form as described in detail in “Provisions Regarding Confidentiality of Information” following Part 3 of these instructions on Page 3.

SPECIFIC INSTRUCTIONS

PART 3. BULK TERMINAL and BLENDER ACTIVITY and TERMINAL STOCKS

The Form EIA-805 is designed to collect the amount of finished product blended (i.e. input and produced) at bulk terminals.

Quantities: Report using the following criteria.

• Report all input and production quantities to the nearest whole number in thousand barrels (42 U.S. gallons/barrel). Quantities ending in 499 or less are rounded down, and quantities ending in 500 or more are rounded up (e.g., 106,499 barrels are reported as 106 and 106,500 barrels are reported as 107).

• Report input and production data only for those products blended and/or reclassified at the terminal. If the quantity for a product for which you usually report data is zero, please enter “0". Shaded cells on the form are those in which data are not currently required to be reported.

• Report all Ending Stocks in custody at the blending terminal or bulk terminal regardless of ownership. Reported stock quantities should represent actual measured inventories at the terminal and domestic stocks in transit to the terminal (i.e. stocks in transit via rail, truck, or barge to your terminal should be reported), excluding those in transit by pipeline. Petroleum products in transit by pipeline are reported by pipeline operators on Form EIA-802, “Weekly Product Pipeline Report.”

• Report stocks as of 7 a.m. Eastern Time Friday, which is the end of the report period, corrected to 60 degrees Fahrenheit (°F) less basic sediment and water (BS&W).

• Report all domestic and foreign stocks held at blending terminals or bulk terminals. Include foreign stocks only after entry through Customs. Exclude stocks of foreign origin held in bond.

Input

Report as input any finished product, blending component, oxygenate, or other product (including biofuels) blended or reclassified to a different product. Examples include: Reformulated Blendstock for Oxygenate Blending (RBOB) and Fuel Ethanol blended to produce Finished Reformulated Motor Gasoline, and kerosene blended with distillate fuel oil.

Report input whether blending or product reclassification takes place due to transfers of products between tanks, through in-line blending systems, or by splash blending in trucks or rail cars.

Report as input any Distillate Fuel Oil to be reclassified to a different sulfur category as well as any Distillate Fuel Oil, Kerosene, or Kerosene-Type Jet Fuel being reclassified to a different product code (see Reclassification of Inventory discussed later in these instructions).

Report gross input for each item listed on the survey form except where shaded. Do not “net out” inputs by reporting the difference between inputs and production.

Production

Report as production any finished product or blending component blended or reclassified from inputs reported on Form EIA-805. One example of production to report on Form EIA-805 is Finished Reformulated Motor Gasoline blended from input of RBOB and Fuel Ethanol.

Report production whether blending or product reclassification took place due to transfers of products between tanks, through in-line blending systems, or by splash blending in trucks or rail cars.

Report as production any Distillate Fuel Oil reclassified from a different sulfur category as well as any Distillate Fuel Oil, Kerosene, or Kerosene-Type Jet Fuel reclassified from a different product code (see Reclassification of Inventory discussed later in these instructions).

Report fuel ethanol production at the terminal only in the case of blending of denaturant (finished gasoline, motor gasoline blending components, or pentanes plus) with undenatured fuel-grade ethanol.

Report gross production for each item listed on the survey form except where shaded. Do not “net out” production by reporting the difference between production and input.

Total Input and Total Production

When Form EIA-805 is completed correctly, every input barrel should have a corresponding production barrel. Therefore, total input should equal total production reported for Code 999. Small variances may exist due to rounding, measurement, gains, and losses, but reports with variances exceeding 5 thousand barrels should be checked for accuracy and will very likely prompt a follow-up call from EIA.

Ending Stocks

Report “0” if the quantity for a product for which you usually report data is zero. Shaded cells on the form are those in which data are not currently required to be reported.

Report all Ending Stocks in custody at the terminal regardless of ownership. Reported stock quantities should represent actual measured inventories at the terminal plus any domestic stocks in transit to the terminal (i.e. stocks in transit via rail, truck, or barge should be reported), excluding those in transit by pipeline. Petroleum products in transit by pipeline are reported by pipeline operators on Form EIA-802, “Weekly Product Pipeline Report.”

Report all domestic and foreign stocks held at terminals. Include foreign stocks only after entry through Customs. Exclude stocks of foreign origin held in bond.

For purposes of this report, “after entry through Customs” is said to occur on:

• the “entry date” specified in block 7 on the U.S. Customs and Border Protection CBP Form 7501, “Entry Summary;” (The entry date for a warehouse withdrawal is the date of withdrawal), or

• the “import date” specified in block 5 on the U.S. Customs and Border Protection CBP Form 214A (Statistical Copy), “Application for Foreign Trade Zone Admission and/or Status Designation;” or

• the “export date” specified in block 4 on the U.S. Department of Commerce Form 7525-V, “Shipper’s Export Declaration,” for shipments from Puerto Rico to the 50 States and the District of Columbia.

Reclassification of Inventory

Report a finished product that is reclassified as a different finished product as follows: the quantity of the original product is reported in the “Input” column and the reclassified product is reported in the “Production” column.

Example, if you have 10,000 barrels of kerosene in storage at the end of January, this quantity is to be reported as “Stocks” of Kerosene (Code 311) on the January report. If during February the intended use of the 10,000 barrels of kerosene is changed to Kerosene-Type Jet Fuel, report this reclassification by reporting the 10,000 barrels as an “Input” of Kerosene (Code 311) and as a “Production”of Kerosene-Type Jet Fuel (Code 213).

Oxygenates, Renewable Fuels, NGPL/LRG, TOTAL

(Product Code 003)

Includes inputs of all oxygenates (including ETBE and MTBE), all renewable fuels (including fuel ethanol and biodiesel), and all Natural Gas Plant Liquids and Liquefied Refinery Gases (including butane, isobutane, and pentanes plus) as found on Form EIA-815 as product codes 142, 144, 445, 141, 203, 205, 207, 108, 246, 244, 245 and 220.

Report inputs of Product Code 003 as the sum of all inputs of the products listed above. For example, a terminal that blends 5,400 barrels of Fuel Ethanol with RBOB to make Finished Reformulated Gasoline Blended with Ethanol, blends 200 barrels of Butane to Finished Gasoline Conventional (Other) to increase RVP, and blends 800 barrels of Biodiesel (B100) with ULSD to make a B5 product would report the sum of the inputs of these three products (6,400 barrels) as a 6 on the report under Product Code 003 Inputs.

Natural Gas Plant Liquids and Liquefied Refinery Gases, TOTAL

(Product Code 242)

Includes ethane/ethylene, propane/propylene, butane/butylene, isobutane/isobutylene, and pentanes plus as found on Form EIA-815 as product codes 108, 246, 244, 245 and 220.

Report inputs of Product Code 242 as the sum of all inputs of the products listed above. In the example in the last section (see Oxygenates, Renewable Fuels, NGPL/LRG, TOTAL), would report the butane inputs (200 barrels) as a 0 on the report under Product Code 242 Inputs.

Report Ending Stocks of the sum of all the products listed above (including Propane/Propylene—Product Code 246, and Propylene (nonfuel use)—Product Code 624).

• Propane/Propylene stocks should also be separately reported as Product Code 246

• Propylene (nonfuel use) stocks should also be separately reported as Product Code 624

Example, if on Friday at 7 a.m. Eastern Time you have in storage 20,000 barrels of Propane/Propylene, of which 2,000 barrels are Propylene (nonfuel use), and you have 4,000 barrels of Butane/Butylene, and 1,000 barrels of Pentanes Plus, report 25 for stocks of Product Code 242, 20 for stocks of Product Code 246, and 2 for stocks of Product Code 624.

Biodiesel Blending

If Biodiesel (B100) is blended at the terminal with distillate fuel oil to make a finished distillate blend (B5, B20, etc.) report the activity as follows:

Report the quantity of Biodiesel (equivalent to Product Code 203 or 205 on the monthly Form EIA-815) as part of the Product Code 003 inputs.

Report the quantity of the distillate fuel oil (Product Code 465, 466, or 467) being blended with biodiesel as inputs of Product Code 465.

Report the quantity equal to the inputs of the biodiesel and distillate as production of Product Code 465, 466, or 467.

Example, if during the reporting week you have blended 5,000 barrels of Biodiesel (B100) with 95,000 barrels of ULSD (Product Code 465) to make 100,000 barrels of a B5 blended diesel, report 5 as part of your Product Code 003 inputs, report 95 as Product Code 465 inputs, and report 100 as Product Code 465 production.

Gasoline Treated as Blendstock (GTAB)

(Product Code 117)

If GTAB is tested at the terminal and is certified as a finished motor gasoline where no further blending or treatment is required, such as adding oxygenates, report GTAB as follows:

Report the quantity of GTAB that is certified as a finished product as an input of “GTAB”.

Report an equal volume of the appropriate finished motor gasoline as a “Production” of the finished motor gasoline after it has been certified.

Report input of GTAB and other material such as Fuel Ethanol and then production of Finished Motor Gasoline or another Motor Gasoline Blending Component in cases where GTAB is blended with another material to produce a new product.

Transmix

Transmix is created when two different petroleum products (e.g. motor gasoline and distillate fuel oil) become commingled during pipeline transport. Exclude transmix from all quantities reported on Form EIA-805.

PROVISIONS REGARDING CONFIDENTIALITY OF INFORMATION

The information reported on this form will be protected and not disclosed to the public to the extent that it satisfies the criteria for exemption under the Freedom of Information Act (FOIA), 5 U.S.C. §552, the DOE regulations, 10 C.F.R. §1004.11, implementing the FOIA, and the Trade Secrets Act, 18 U.S.C. §1905.

The Federal Energy Administration Act requires the EIA to provide company-specific data to other Federal agencies when requested for official use. The information reported on this form may also be made available, upon request, to another component of the Department of Energy (DOE); to any Committee of Congress, the Government Accountability Office, or other Federal agencies authorized by law to receive such information. A court of competent jurisdiction may obtain this information in response to an order. The information may be used for any nonstatistical purposes such as administrative, regulatory, law enforcement, or adjudicatory purposes.

Disclosure limitation procedures are not applied to the statistical data published from this survey's information. Thus, there may be some statistics that are based on data from fewer than three respondents, or that are dominated by data from one or two large respondents. In these cases, it may be possible for a knowledgeable person to estimate the information reported by a specific respondent.

Company specific data are also provided to other DOE offices for the purpose of examining specific petroleum operations in the context of emergency response planning and actual emergencies.

SANCTIONS

The timely submission of Form EIA-805 by those required to report is mandatory under Section 13(b) of the Federal Energy Administration Act of 1974 (FEAA) (Public Law 93-275), as amended. Failure to respond may result in a civil penalty of not more than $2,750 per day for each violation, or a fine of not more than $5,000 per day for each criminal violation. The government may bring a civil action to prohibit reporting violations which may result in a temporary restraining order or a preliminary or permanent injunction without bond. In such civil action, the court may also issue mandatory injunctions commanding any person to comply with these reporting requirements.

FILING FORMS WITH THE FEDERAL GOVERNMENT AND ESTIMATED REPORTING BURDEN

Respondents are not required to file or reply to any Federal collection of information unless it has a valid OMB control number. Public reporting burden for this collection of information is estimated to average 1 hour and 36 minutes per response, including the time of reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information including suggestions for reducing this burden to: Energy Information Administration, Office of Survey Development and Statistical Integration, EI-21, 1000 Independence Avenue, S.W., Washington, D.C. 20585; and to the Office of Information and Regulatory Affairs, Office of Management and Budget, Washington, D.C. 20503.

EIA-805, Weekly Terminal Blender Report Page 5