OMB 83-i

Paperwork Reduction Act Submission
Please read the instruction before completing this form. For additional forms or assistance in completing this forms, contact your agency’s Paperwork
Reduction Officer. Send two copies of this form, the collection instrument to be reviewed, the Supporting Statement, and any additional documentation
to: Office of Information and Regulatory Affairs, Office of Management and Budget, Docket Library, Room 10102, 725 Seventeenth St. NW,
Washington, DC 20503.
1. Agency/Subagency Originating Request:
U.S. Department of Housing and Urban Development
Office of Strategic Planning and Management, Grants Management and Oversight
3. Type of information collection: (check one)
a.
New Collection
b.
Revision of a currently approved collection
c.
Extension of a currently approved collection
d.
Reinstatement, without change, of previously approved
collection for which approval has expired
e.
Reinstatement, with change, of previously approved collection
for which approval has expired
f.
Existing collection in use without an OMB control number

2. OMB Control Number:
b.

a.

None

4. Type of review requested: (check one)
a.
Regular
b.
Emergency - Approval requested by
c.
Delegated
5. Small entities: Will this information collection have a significant economic impact
on a substantial number of small entities?

Yes

No

6. Requested expiration date:
a.
Three years from approval date

b.

Other (specify)

For b-f, note item A2 of Supporting Statement instructions.
7. Title: Performance Reporting and Management for Competitively-Funded Grants
8. Agency form number(s): (if applicable)
HUD-PRL, HUD-CIRL, HUD-GF
9. Keywords:
Performance Reporting and Management for Competitively-Funded Grants
10. Abstract:
This request is for the clearance of data collection and reporting requirements for Core Performance Reporting. The adoption of Core
Performance Reporting for discretionary or competitively funded grants will enable the U.S. Department of Housing and Urban Development (HUD) Office
of Strategic Planning and Management (OSPM) to collect better data to track and analyze the performance of the discretionary programs annually. A key
component of the Core Performance Reporting is ensuring the Department’s discretionary grant awards are clearly focused on outcomes and efforts to
continually improve these outcomes while ensuring comparability of data through the standardization of data element definitions and data collection
requirements. Since HUD has not established performance benchmarks, the Department will not use data collected to establish accountability, measure
success, or determine selection for award or funding level.
The eLogic Model recordkeeping method currently in place for the Department’s discretionary grant programs provides information on a wide
variety of outcomes and includes separate performance reports based on unique data definitions and outcome measures. The proposed data collection
and reporting requirements described in this announcement is designed to replace the use of the eLogic Model in assessing performance outcomes
reported by discretionary grantees.
The current lack of standardization in data collection greatly limits the Department’s ability to make the most effective use of grantee data for
reporting on the progress of programs to senior Departmental officials, the Administration, Congress and taxpayers. More importantly, the lack of
standardized data collection and report preparation procedures imposes an unnecessary burden on grantees with two or more Department-funded grants
that seek to coordinate service delivery and integrate management information systems. To address these issues, the Department is using its statutory
and regulatory authority to redesign and strengthen its various discretionary grant program performance reports into a single comprehensive system.
11. Affected public: (mark primary with “P” and all others that apply with “X”)
12. Obligation to respond: (mark primary with “P” and all others that apply with “X”)
a. x Individuals or households
e. x Farms
a. x Voluntary
b. P Required to obtain or retain benefits
b. x Business or other for-profit
f. x Federal Government
c. x Mandatory
c. x Not-for-profit institutions
g. P State, Local or Tribal Government
13. Annual reporting and recordkeeping hour burden:
a. Number of respondents
b. Total annual responses
Percentage of these responses collected electronically
c. Total annual hours requested
d. Current OMB inventory
e. Difference (+,-)
f. Explanation of difference:
1. Program change:
2. Adjustment:

14. Annual reporting and recordkeeping cost burden: (in thousands of dollars)
a. Total annualized capital/startup costs
TBD
b. Total annual costs (O&M)
TBD
c. Total annualized cost requested
TBD
d. Current OMB inventory
x
e. Difference
x
f. Explanation of difference:
1. Program change:
x
2. Adjustment:

2,000
246,000
0
35,875
x
x
x

15. Purpose of Information collection: (mark primary with “P” and all others that apply
with “X”)

a. x
b. x
c. x
d. x

Application for benefits
Program evaluation
General purpose statistics
Audit

e. P Program planning or management
f. x Research
g. x Regulatory or compliance

17. Statistical methods:
Does this information collection employ statistical methods?

Yes

OMB 83-I

No

16. Frequency of recordkeeping or reporting: (check all that apply)
a.
Recordkeeping
b.
Third party disclosure
c.
Reporting:
1.
On occasion
2.
Weekly
3.
Monthly
4.
Quarterly
5.
Semi-annually
6.
Annually
7.
Bi-annually
8.
Other (describe)

18. Agency contact: (person who can best answer questions regarding the content of this
submission)

Name: Thaddeus Wincek
Phone: 202.402.6617

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19. Certification for Paperwork Reduction Act Submissions
On behalf of this Federal Agency, I certify that the collection of information encompassed by this request complies with 5
CFR 1320.9.
Note: The text of 5 CFR 1320.9, and the related provisions of 5 CFR 1320/8(b)(3). Appear at the end of the instructions.
The certification is to be made with reference to those regulatory provisions as set forth in the instructions.
The following is a summary of the topics, regarding the proposed collections of information, that the certification covers:
(a) It is necessary for the proper performance of agency functions;
(b) It avoids unnecessary duplication;
(c) It reduces burden on small entities;
(d) It uses plain, coherent, and unambiguous terminology that is understandable to respondents;
(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;
(f) It indicates the retention periods for recordkeeping requirements;
(g) It informs respondents of the information called for under 5 CFR 1320.8(b)(3):
(i) Why the information is being collected;
(ii) Use of the information;
(iii) burden estimate;
(iv) Nature of response (voluntary, required for a benefit, or mandatory);
(v) Nature and extent of confidentiality; and
(vi) Need to display currently valid OMB control number;
(h) It was developed by an office that has planned and allocated resources for the efficient and effective management
and use of the information to collected (see note in item 19 of the instructions);
(i) It uses effective and efficient statistical survey methodology; and
(j) It makes appropriate use of information technology.
If you are unable to certify compliance with any of these provisions, identify the item below and explain the reason in
item 18 of the Supporting Statement.
Signature of Program Official:

Date:

X

Signature of Senior Officer or Designee:

Date:

Colette Pollard, Departmental Reports Management Officer
Office of Investment Strategies, Policy, and Management, Office of the Chief Information Officer

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