3137-0071 burden estimate

PRA burden est 20150528.xlsx

IMLS Grant Program Application and Post-Award Report Forms

3137-0071 burden estimate

OMB: 3137-0071

Document [xlsx]
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Overview

1. Justification Statement Calc
2. Applications by Program-0029
3. Applications by Form--0071
4. Post-award Forms--0071
5. Small entity & report elect.
6. Standard Forms


Sheet 1: 1. Justification Statement Calc

3137-0029




Application and reporting process No. of respondents Frequency Annual hour burden How estimated Cost
Applicants preparing and submitting grant applications 1,721 one time 45,222.78 Time required to plan and write grant application, minus hours for completing forms $1,251,314.32












3137-0071




Application and reporting forms No. of respondents Frequency Annual hour burden How estimated Cost
Application forms 4,960 one time 5,099.72 Total of time required to complete forms required for each grant application times number of applications $141,109.25
Reporting forms - includes discretionary and grants to states 1,367 life of grant 9,789.58 The number of respondents equals the number of grant awardees in a year. The burden hours are based on the number of forms and time required to complete them over the life of the grant. $270,877.68
Totals: for forms 6,327
14,889.30
$411,986.93












Totals for Fed Reg Notice 8,048
60,112
$1,663,301.25


















burden recalculated5/28/2015





Sheet 2: 2. Applications by Program-0029

Estimated burden hours and costs for grant applications by grant program








Preparing/submitting grant applications by grant program Number of Respondents Time per response (in hours) Total Burden Hours Burden hours for application forms (tab 3) Burden hours for non-form application pieces Cost (27.67 per hour)1 Year hours for ROCIS / time per response ROCIS wage/ROCIS hours per 1 response
Laura Bush 21st Century Librarian 96 40 3,840 408.00 3,432.00 $94,963.44 2014 35.75 989.2025
Museums for America (MFA) 554 40 22,160 2,354.50 19,805.50 $548,018.19 2014 35.75 989.2025
Museum Grants for African American History and Culture 32 9 288 136.00 152.00 $4,205.84 2014 4.75 131.4325
National Leadership Grant (includes Sparks!) * 355 40 14,200 1,508.75 12,691.25 $351,166.89 2014 35.75 989.2025
National Medal for Museum/Library Services 159 9 1,431 12.72 1,418.28 $39,243.81 2014 8.92 246.8164
Native American Library Services Grants: Basic 274 2 548 137.00 411.00 $11,372.37 2014 1.5 41.505
Native American Library Services Grants: Enhancement 34 40 1,360 144.50 1,215.50 $33,632.89 2014 35.75 989.2025
Native American/Native Hawaiian Museum Services 31 9 279 131.75 147.25 $4,074.41 2014 4.75 131.4325
Grants to State Libraries Program - five year plan 56 90 5,040 0.00 5,040.00 $139,456.80 2014 90 2490.3
TOTALS 1,591 279 49,146 4,833.22 44,312.78 $1,226,134.62


Ave. time per response
31
















Note: 1 Based on mean hour wage for librarians, BLS Occupational Employment and Wages, May 2013












CAP and MAP








Administered through the American Alliance of Museums








Museum Assessment Program (MAP) Application 130 7 910
910.00 $25,179.70 2014 7 193.69
Administered through Heritage Preservation in 2014





Conservation Assessment Program (CAP) Application * 140 7 980
980.00 $27,116.60 2014 7










CAP and MAP TOTALS 270 14 1,890
1,890.00 $52,296.30


* CAP will not be submitted with this Clearance at this time.



















1,721


45,222.78 $1,251,314












* 250 (182 NLG [incl. cooperative agreements] + 68 Sparks) for libraries + 105 (70 NLG + 29 Sparks + 6 cooperative agreements) for museums






























NLG Breakdown








NLG Libraries 182 40 7,280 773.50 6,506.50 $180,034.86
35.75 989.2025
NLG Museums 76 40 3,040 323.00 2,717.00 $75,179.39
35.75 989.2025
Sparks Libraries 68 40 2,720 289.00 2,431.00 $67,265.77
35.75 989.2025
Sparks Museums 29 40 1,160 123.25 1,036.75 $28,686.87
35.75 989.2025

355 40 14,200 1,508.75 12,691.25 $351,166.89



Sheet 3: 3. Applications by Form--0071

Burden Calculation for Generic Forms





Application forms Number of Responses (FY2014) Time per response (hours) Total Burden Hours Cost (27.67 per hour)1 Programs that use the form


min/hr Cost per reponse/ROCIS
Program Information Sheet 1,378 0.25 344.50 $9,532.32 All except National Medal and State Programs


15 minutes 6.917500
Budget form 1,104 3.00 3312.00 $91,643.04 All except NAG Basic, National Medal, and State Programs


3 hours 83.010000 IC + Instructions for comleting budget documents
Digital Stewardship Supplementary Information Form 542 1.00 542.00 $14,997.14 LB21, MFA, AAHC, NLG (incl. Sparks), NA-Enhancement, NANH


60 minutes 27.670000
Native American Library Services: Basic Grant Budget Form 274 0.50 137.00 $3,790.79 NAG Basic


30 minutes 13.835000 A & B/ 2 forms
National Medal for Museum/Library Services cover sheet 159 0.08 12.72 $351.96 NM for Museum/Library


5 minutes 2.215000
Library Reviewer application 75 0.50 37.50 $1,037.63 Discretionary grants


30 minutes 13.835000
Museum Reviewer application 1428 0.50 714.00 $19,756.38 Discretionary grants


30 minutes 13.835000
Totals for application forms 4,960 5.83 5099.72 $141,109.25






Ave. time per resp.
0.83




















Note: 1 Based on median hour wage for librarians & museum workers BLS Occupational Employment and Wages, May 2013
















Burden Calculation for Program Specific Forms










Application forms by program Number of Responses (FY2014) Time per response (hours) Total Burden Hours Cost (27.67 per hour)1

PIS Budget form Dig

Laura Bush 21st Century Librarian 96 4.25 408 $11,289.36

96 96 40

Museums for America (MFA) 554 4.25 2354.5 $65,149.02

554 554 277

Museum Grants for African American History and Culture 32 4.25 136 $3,763.12

32 32 16

National Leadership Grant (includes Sparks!)* 355 4.25 1508.75 $41,747.11

355 355 178

National Medal for Museum/Library Services 159 0.08 12.72 $351.96

0 0 0

Native American Library Services Grants : Basic 274 0.5 137 $3,790.79

274 0 0

Native American Library Services Grants : Enhancement 34 4.25 144.5 $3,998.32

34 34 15

Native American/Native Hawaiian Museum Services 31 4.25 131.75 $3,645.52

33 33 16

TOTALS 1535
4833.22 $133,735.20

1378 1104 542


















3024













*NLG Libraries & Museums + Sparks Breakdown










NLG Libraries 182 4.25 773.5 $21,402.75






NLG Museums 76 4.25 323 $8,937.41






Sparks Libraries 68 4.25 289 $7,996.63






Sparks Museums 29 4.25 123.25 $3,410.33










$41,747.11







Sheet 4: 4. Post-award Forms--0071

Post-award burden cost calculation by discretionary grant program




Descretionary Grant program Number of Responses (FY2014) Time per response (hours) Total Burden Hours Cost (27.67 per hour)1 Basis for calculation (number of reports)

Interim Final NAG Final
Laura Bush 21st Century Librarian - 3 yr. 34 18.56 631.04 $17,460.88 2 interims, 1 final

68 34 0
Museums for America (MFA) - 3 yr. 196 26.44 5,182.24 $143,392.58 2 interims, 1 final

392 196 0
Museum Grants for African American History and Culture - 3 yr. 12 21.39 256.68 $7,102.34 2 interims, 1 final

24 12 0
National Leadership Grant - 3 yr. Museums/Libraries 67 40.5766666666667 2,718.64 $75,224.68 2 interims, 1 final
134 67 0
Native American Library Services Grants: Basic - 1 yr. 274 2 548.00 $15,163.16 1 NA-Basic final

0 0 274
Native American Library Services Grants: Enhancement - 2 yr. 14 15.39 215.46 $5,961.78 1 interim, 1 final

14 14 0
Native American/Native Hawaiian Museum Services - 3 yr. 20 18.56 371.20 $10,271.10 2 interims, 1 final

40 20 0
Sparks - 1 yr. 22 12.22 268.84 $7,438.80 1 final
0 22 0
Totals 639 155.136666666667 10,192.10 $282,015.31 10 interims, 7 finals, 1 NA-Basic final 672 365 274
Average time per response
19.3921


















Note: 1 Based on mean hour wage for librarians, BLS Occupational Employment and Wages, May 2013















Post-award forms: Grants to States Number of Responses (FY2014) Time per response (hours) Total Burden Hours Cost (27.67 per hour)1

Cost per response ROCIS


State Grants Final Year Report (SPR) 56 47.34 2,651.04 $73,354.28 (Interim and Final reports combined in SPR)
1309.8978000 2 Ics SPR Requirements and State Financial Status report final

Totals 56 47.34 2,651.04 $73,354.28
















Totals for discretionary grants and Grants to States 695 202.476666666667 12,843.14 $355,369.59



























Post-award forms: individual report forms for discretionary grant programs Number of Responses Time per response (Hours) Total Burden Hours Cost (27.67 per hour)1

Cost per response ROCIS


Interim Performance Report 672 3.17 2,130.24 58,943.74 10 interims
87.7139 1 IC - 2 sup docs

Final Performance Report* 365 12.22 4,460.30 123,416.50 7 final
338.1274 1 IC - 2 sup docs

NAG Final Financial & Performance 274 2 548.00 15,163.16 1 final
55.34



1311 17.39 7,138.54 197,523.40





Average time per response
5.796667


















Total State Grant responses (line 18) + Total Discretionary responses (line 30) 1367 64.73 9,789.58 270,877.68
















Reporting forms 1367 64.73 9,789.58 270,877.68





apps- 0071 4,960 5.83 5,099.72 141,109.25






6327 70.56 14,889.30 411,986.93
















CAP









Administered through Heritage Preservation in 2014







CAP One-year Evaluation form 78 1 78 2158.26



























* 1 year grant: 12.22 hours; 15.39 year grant: 10 hours; 3 year grant: 18.56 hours






Sheet 5: 5. Small entity & report elect.

Application forms Number of Responses (FY2014) Number of Respondents for Small Entity (FY2014) Percentage of Respondents Reporting Electronically (FY2014) Programs that use the form Percentage of small entities
Program Information Sheet 1,378 300 100% All except National Medal and State Programs
Budget form 1,104 250 100% All except NAG Basic, National Medal, and State Programs
Digital Stewardship Supplementary Information Form 542 100 100% LB21, MFA, AAHC, NLG (incl. Sparks), NA-Enhancement, NANH

3,024 650








all 3 3,024 650

21.50%
Program info 1,378 300

21.77%
Program info & Budget 2,482 550

22.16%












Interim Performance Report 672 148
All except National Medal, NAG, M & L Reviewers 22.00%
Final Performance Report 365 80
All except National Medal, NAG, M & L Reviewers 22.00%
NAG Final Financial & Performance 274 60
NAG 22.00%






Apps




Laura Bush 21st Century Librarian 96 21

21.50%
Museums for America (MFA) 554 119.11

21.50%
Museum Grants for African American History and Culture 32 7

21.50%
National Leadership Grant (includes Sparks!) * 355 76

21.50%
National Medal for Museum/Library Services 159 40

25.00%
Native American Library Services Grants: Basic 274 60

21.77%
Native American Library Services Grants: Enhancement 34 7

21.50%
Native American/Native Hawaiian Museum Services 31 7

21.50%
Grants to State Libraries Program - five year plan 56 0

0.00%
Museum Assessment Program 130 33

25.00%


370.11














NLG Breakdown




NLG Libraries 182 39

21.50%
NLG Museums 76 16

21.50%
Sparks Libraries 68 15

21.50%
Sparks Museums 29 6

21.50%

Sheet 6: 6. Standard Forms

3137-0029 Number of Responses (FY2014) Time per response (hours) Total Burden Hours Cost (27.67 per hour)1 Programs that use the Form
SF-424S (application; OMB 4040-0004) 1376 0.33 454.08 $12,564.39 All except National Medal and State Programs
SF-424B (application; OMB 4040-0007)
(submitted once during the five-year plan period and resubmitted if there is a change in the authorized certifying official)
56 1 56.00 $1,549.52 State Programs

1432
510.08 $14,113.91






3137-0071




SF-425 (financial reporting; OMB 0348-0061)
(interim + final reports on "post-award forms 0071" tab + 10 National Medalists)
1047 1.5 1570.50 $43,455.74 All except NA-Basic and State Programs
SF-3881 (reporting) 301 0.25 75.25 $2,082.17 Museum and library reviewers
SF-270
([total grantees for all programs x maximum years of grant] x 2 + 10 National Medalists)
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