Attachment E Burden Chart

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Overview

RecordKeeping
Reporting
60 day Summ
Burden Summary
Notes

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Sheet 1: RecordKeeping

Recordkeeping
				A	B	C = (A*B)	D	E= (C*D)	F				G =E-F
Prgm Rule	CFR Citation	Title	Form Number	Estimated # Record-keepers	Records Per Recordkeeper	Total Annual Records	Estimated Avg. # of Hours Per Record	Estimated Total Hours	Current OMB Approved Burden Hrs	Due to Authorizing Statute: Public Law 89-642 The Child Nutrition Act of 1966	Due to Program Change - SAE Rule	Due to an Adjustment	Total Difference	Justification
SAE	235.7(a)	The Federal-State Agreement must be kept for three years.	FNS-74	# of SAs with agreement with FNS for CN programs (excluding FDD and alternate agencies) 75	1	75	0.083	6	6			0	0
SAE	235.7(a)	SA maintains current accounting records of expenditure of SAE funds which adequately identify fund authorizations, obligations, unobligated balances, assets, liabilities, outlay, and income. (Includes funds carried over into subsequent FY.)	FNS-777 (allocated SAE funds)	decreased from 87 to 84 84	Processed every pay period 26	2,184	2	4,368	9,048			Decrease in SAs. Electronic accounting processed biweekly (adjusted time for consistency). (4,680)	(4,680)
			FNS-777 (reallocated SAE funds)	23 SAs requesting reallocation 23	26	598	2	1,196	2,392			Electronic accounting processed biweekly (adjusting time for consistency). (1,196)	(1,196)
			FNS-777 (carryover SAE funds)	SAs carying over SAE funds 67	1	67	2	134	134			-	-
SAE	235.9(c)(d)	SA procurement and property management. standards procedures.		Decreased from 87 to 84 84	1	84	3	252	261		-	decreasein SAs (9.0)	(9.0)
SAE	235.11(a)	SA documents expenditures of funds from State sources in any fiscal year for the administration of CNP is not less than that expended or obligated in FY 1977	FNS-777	Once per State 54	quarterly 4	216	0.25	54	910			(856)	(856)
						-		-				-	-
						-		-				-	-
		State Agency Level Total		84	38.38	3,224	1.86	6,010	12,751	-	-	(6,741)	(6,741)
		Total Recordkeeping Burden		84	38.38	3,224	1.86	6,010	12,751	-	-	(6,741)	(6,741)
			Prgm Rule	Estimated # Record-keepers	Records Per Recordkeeper	Total Annual Records	Estimated Avg. # of Hours Per Record	Estimated Total Hours	Current OMB Approved Burden Hrs	Due to Authorizing Statute: Public Law 89-642 The Child Nutrition Act of 1966	Due to Program Change - SAE Rule	Due to an Adjustment	Total Difference
			SAE	84	38.4	3,224	1.9	6,010	12,751	-	-	(6,741)	(6,741)
			0	-	-	-	-	-	-				-
			0	-	-	-	-	-	-				-
			0	-	-	-	-	-	-				-
			Total	84	38.4	3224	1.9	6010.225	12751	0	0	-6741	-6741

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Sheet 2: Reporting

Reporting
				A	B	C = (A*B)	D	E= (C*D)	F				G =E-F
Program Rule	CFR Citation	Title	Form Number	Estimated # Respondents	Responses per Respondents	Total Annual Records	Estimated Avg. # of Hours Per Response	Estimated Total Hours	Current OMB Approved Burden Hrs	Due to Authorizing Statute: Public Law 89-642 The Child Nutrition Act of 1966	Due to Program Change - SAE Rule	Due to an Adjustment	Total Difference
State Agency Level
SAE	235.3(b)	SA submits Federal-State Agreement	FNS-74	Excludes FDD DA & alternate agencies 75	1	75	0.25	19	19			(0)	(0)
SAE	235.5(b)&(c)	SA submits base SAE Plan (and amendments)		>50% SAs submit annually, but not required unless significant chagnes 84	>50% SAs submit annually, but not required unless significant changes 0.357	30	8	240	240			(0)	(0)
SAE	235.5(d)	SA submits SAE Funds Reallocation Report annually	FNS-525	23 avg request funds 23	1	23	12	276	276			-	-
SAE				61	1	61	0.5	30	32			(NV, VT, and CT each have one less SA) (2)	(2)
SAE	235.7(b)	SA submits information on SFAs participating in NSLP or CSP		SAs administering NSLP 56	1	56	1	56	56			-	-
SAE	235.7(b)	SA submits Financial Status Report on use of SAE Funds quarterly (FPRS ICR)	FNS-777		4	-	0.5	-	174			(174)	(174)
						-		-				-	-
						-		-				-	-
						-		-				-	-
		State Agency Level Total		84	3	245	2.5	621	797	-	-	(176)	(176)
		Total Reporting Burden		84	3	245	2.5	621	797	-	-	(176)	(176)
			Program Rule	Estimated # Respondents	Responses per Respondents	Total Annual Records	Estimated Avg. # of Hours Per Response	Estimated Total Hours	Current OMB Approved Burden Hrs	Due to Authorizing Statute: Public Law 89-642 The Child Nutrition Act of 1966	Due to Program Change - SAE Rule	Due to an Adjustment	Total Difference
			SAE	84	2.9	245.0	2.5	620.7	797.0	-	-	(176.3)	(176.3)
			0	-	-	-	-	-	-				-
			0	-	-	-	-	-	-				-
			0	-	-	-	-	-	-				-
			0	-	-	-	-	-	-				-
			Total	84	2.9	245	2.5	621	797	0	0	(176)	(176)

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Sheet 3: 60 day Summ

SUMMARY OF BURDEN (RECORDKEEPING & REPORTING)
TOTAL NO. RESPONDENTS	84
AVERAGE NO. RESPONSES PER RESPONDENT	41.297
TOTAL ANNUAL RESPONSES	3,469
AVERAGE HOURS PER RESPONSE	1.911
PROPOSD TOTAL BURDEN HOURS FOR PART 235	6,631
CURRENT OMB INVENTORY FOR PART 235	13,548		This is the Current OMB Approved Burden Hrs column 'J'
DIFFERENCE (NEW BURDEN REQUESTED WITH ADJUSTMENTS)	-6,917

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Sheet 4: Burden Summary

OMB Control #0584-0067 - Burden Summary - 7 CFR Part 235, State Administrative Expense Funds Regulations Form Numbers FNS-74, FNS-525, FNS-777
	Estimated # Respondents	Responses Per Respondent	Total Annual Responses (Col. BxC)	Estimated Avg. # of Hours Per Response	Estimated Total Hours (Col. DxE)
Recordkeeping
State Agency Level	84	38.381	3,224	1.864	6,010
Recordkeeping Total	84	38.381	3,224	1.864	6,010
Reporting
State Agency Level	84	2.917	245	2.533	621
Reporting Total	84	2.917	245	2.533	621
TOTAL BURDEN FOR PART 235	84	41.297	3,469	1.911	6,631

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Sheet 5: Notes

Date	User Initials	Comments
8/11/11	SW	This is a draft of the SAE Burden doc using the redesigned template
8/16/11	BB	Reviewed data and functionality with Susan …
11/13/15	BB	Initiated renewal collection package
11/19/15	bb	Not every SA submits SAE Plan unless substantive changes or reallocation requested.
11/19/15	bb	# of SAs administering CN programs decreased from 87 to 84 CT, VT, and NV each have one less state agency)
1/13/16	SW	Propose transfer of FNS-525 to FPRS ICR.
1/22/16	SW	Revise FNS-74 Federal-State Agreement