Migrant Student Information Exchange (MSIX)

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
MSIX MDEs	Form and Instruction	Modified	Available
MSIX MDEs	Form and Instruction	Modified	Available
MSIX MDEs	Form and Instruction	Modified	Available
1810-0683 MSIX Supporting Statement .docx	Supporting Statement A	Uploaded 2016-05-10	Available

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
181354	Migrant Education Program Child Update (MSIX)	Form and Instruction	Modified	MSIX MDEs
181353	Semester,Trimester, or Summer/Intersession Update (MSIX)	Form and Instruction	Modified	MSIX MDEs
181352	Initial Enrollment of Migrant Student Information Exchange (MSIX)	Form and Instruction	Modified	MSIX MDEs

ICR Details

OMB Control No: 1810-0683	ICR Reference No: 201605-1810-004
Status: Historical Active	Previous ICR Reference No: 201505-1810-001
Agency/Subagency: ED/OESE	Agency Tracking No:
Title: Migrant Student Information Exchange (MSIX)
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 07/08/2016
Retrieve Notice of Action (NOA)	Date Received in OIRA: 05/10/2016
Terms of Clearance:

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	07/31/2019	36 Months From Approved	09/30/2018
Responses	50	0	17,520
Time Burden (Hours)	463,803	0	360,491
Cost Burden (Dollars)	0	0	0

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Abstract: The U.S. Department of Education (ED) has proposed new regulations to implement the Migrant Student Information Exchange (MSIX), a nationwide, electronic records exchange mechanism mandated under Title I, Part C of the Elementary and Secondary Education Act (ESEA), as amended by the No Child left Behind Act. As a condition of receiving a grant of funds under the Migrant Education Program (MEP), each State educational agency (SEA) would be required to collect, maintain, and submit minimum health and education-related data to MSIX within established timeframes. These regulations facilitate timely school enrollment, placement, and accrual of secondary course credits for migratory children and help us determine accurate migratory child counts and meet other MEP reporting requirements. The MEP is authorized under sections 1301-1309 in Title I, Part C of the ESEA. MSIX and the minimum data elements (MDEs) are authorized specifically under section 1308(b) of the ESEA. This final regulatory collection replaces the current collection for the MSIX MDEs under OMB No. 1810-0683. The burden hours and costs associated with this data collection are required to ensure that States implement and utilize MSIX for interstate migrant student records exchange, which will then enable the Department to meet the statutory mandate in section 1308(b) of the ESEA to facilitate the electronic exchange of MDEs by SEAs to address the educational and related needs of migratory children.

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Authorizing Statute(s): PL: Pub.L. 107 - 110 1308 (b) Name of Law: Title I, Part C of Elementary and Secondary Education Act, as amended
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
1810-AA99	Final or interim final rulemaking	81 FR 28943	05/10/2016

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	81 FR 28943	05/10/2016
30-day Notice:	Federal Register Citation:	Citation Date:
	81 FR 28943	05/10/2016
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 3

table that charts list of burden

IC Title	Form No.	Form Name
Initial Enrollment of Migrant Student Information Exchange (MSIX)	NA	MSIX MDEs
Migrant Education Program Child Update (MSIX)	NA	MSIX MDEs
Semester,Trimester, or Summer/Intersession Update (MSIX)	NA	MSIX MDEs

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	50	17,520	0	-17,470	0	0
Annual Time Burden (Hours)	463,803	360,491	0	103,312	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Changing Regulations

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Changing Regulations

Short Statement: For this collection, there is an overall increase of 103,312 annual burden hours, with a decrease of -17,410 responses. There are two factors that contribute to this burden increase. First, the previous burden applied to 48 respondents, because Connecticut and Rhode Island were not operating a MEP at the time. The Department since awarded a by-pass contract for the operation of MEPs in Connecticut and Rhode Island which brought the total number of respondents to 50. The data burden for the by-pass states is being included due to the fact that the SEAs associated with these states may decide to participate in the MEP in the future. The second factor that contributes to the increased burden is the change to the associated reporting activities. To align with these final regulations, reporting activities have been replaced or updated to reflect these regulatory related reporting activities. The new reporting activities more clearly identify the collection activities and better align with MEP business practices and MSIX functionality.

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Annual Cost to Federal Government: $2,956,098

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 05/10/2016

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