Driver Qualification Files

Forms and Documents

Document Name	Status
PRA-2126-0004 SS Extension 20Jun2016.docx Supporting Statement A	2016-07-15
49 CFR 1.87.Delegations to the FMCSA Administrator.doc Supplementary Document	2013-05-23
Motor Carrier Safety Act of 1984 codified by 49 USC 31136.doc Supplementary Document	2007-09-17
49 U.S.C. 504. Reports and records.doc Supplementary Document	2007-09-17
49 U.S.C. 31133, General Powers of the Secretary of Transportation.doc Supplementary Document	2007-09-17
49 U.S.C. 31136.doc Supplementary Document	2007-09-17
49 U.S.C. 31502.doc Supplementary Document	2007-09-17
49 CFR 391.doc Supplementary Document	2007-09-17
SPHND.NPRM.(61FR10548).Mar 14,1996.pdf Supplementary Document	2007-09-17
SPHND.SNPRM.(68FR42339).Jul 17,2003.pdf Supplementary Document	2007-09-17
SPHND.FinalRule(69FR16684).Mar30,2004.pdf Supplementary Document	2007-09-17

IC Document Collections

IC ID	Document Title	Status
26034	Driver Qualification Files	Modified

ICR Details

OMB Control No: 2126-0004	ICR Reference No: 201607-2126-001
Status: Historical Active	Previous ICR Reference No: 201304-2126-002
Agency/Subagency: DOT/FMCSA	Agency Tracking No:
Title: Driver Qualification Files
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 01/06/2017
	Date Received in OIRA: 07/19/2016
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	01/31/2020	36 Months From Approved	01/31/2017
Responses	83,879,800	0	46,900,000
Time Burden (Hours)	10,210,000	0	5,800,000
Cost Burden (Dollars)	0	0	0

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Abstract: Motor carriers are required to maintain certain information in a Driver Qualification (DQ) file for each driver it employs. The file contains the minimum information necessary to document the qualifications of a driver to operate a commercial motor vehicle (CMV)in interstate commerce. Under certain circumstances a motor carrier is required to furnish portions of the DQ file of a former employee to a motor carrier considering that driver for employment.

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Authorizing Statute(s): US Code: 49 USC 31502 Name of Law: Requirements for qualification, hours of service, safety, and equipment standards
   US Code: 49 USC 504 Name of Law: Reports and records
   PL: Pub.L. 98 - 554 98 Stat 2834 Name of Law: Motor Carrier Safety Act of 1984
   US Code: 49 USC 31133 Name of Law: General powers of the Secretary of Transportation
   US Code: 49 USC 31136 Name of Law: United States Government regulations
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	81 FR 8122	02/17/2016
30-day Notice:	Federal Register Citation:	Citation Date:
	81 FR 44917	07/11/2016
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
Driver Qualification Files

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	83,879,800	46,900,000	0	36,979,800	0	0
Annual Time Burden (Hours)	10,210,000	5,800,000	0	4,410,000	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: The revised estimate of the burden of this IC is 10.2 million hours; the Agency’s previous estimate was 5.8 million hours. The increase in burden hours is the result of amendments of two underlying estimates. The Agency has amended its estimates of the turnover rate and the population of drivers subject to the driver qualification regulations. Turnover rate is the percentage of all driver positions subject to hiring annually. For the Agency’s 2012 supporting statement (approved by OMB in 2013), the Agency estimated that the turnover rate averaged 57 percent. After carefully examining current driver-turnover data, the Agency estimates that the rate averages 63 percent today. The Agency also has amended the population of drivers subject to the driver qualification regulations to include the IC burden of intrastate drivers. In its 2012 Supporting Statement, FMCSA concluded that the DQ files of drivers who operate exclusively in intrastate commerce were being maintained pursuant to State, not Federal, law, and excluded the IC burden of these drivers. As a result, the population of drivers subject to the IC burden of these rules was limited to 3.6 million interstate drivers. Subsequently, the OMB directed FMCSA to include intrastate drivers in its IC estimates, and we do so in this supporting statement. The Agency estimates that 5.7 million interstate and intrastate drivers are subject to the IC burden of the driver qualification regulations (3.6 million interstate and 2.2 million intrastate drivers, rounded).

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Annual Cost to Federal Government: $0

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 07/19/2016

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