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Federal forms, ICRs, and supporting documents

OMB control number

Driver Qualification Files

OMB 2126-0004 · DOT/FMCSA.

OMB 2126-0004

This is a request to renew a currently approved information collection, OMB No. 2126-0004, “Driver Qualification Files.” This ICR estimates the burden commercial motor vehicle (CMV) drivers and motor carriers incur to comply with the mandatory reporting and recordkeeping tasks required for motor carriers to maintain driver qualification (DQ) files. FMCSA’s authority to require carriers to maintain DQ files is in 49 U.S.C. 504, 31133, 31136, and 31502; 49 CFR 391.51; and 49 CFR 1.87. A motor carrier is required to maintain specified information in a DQ file for each CMV driver it employs. The purpose of the information is to document the driver’s qualifications to operate a CMV. DQ files assist the motor carrier in assessing the safety risk of hiring an individual to drive a CMV. The DQ file documents that a driver: (1) is physically qualified to operate a CMV, (2) has the experience and training to safely operate the type of CMV he or she is assigned to drive, (3) has the appropriate driver’s license, (4) has not been disqualified from operating a CMV, and (5) has a history of avoiding high-risk behavior. The annual burden associated with this information collection consists of the Driver Hiring Process (IC-1), the Annual Review of Driver Qualifications (IC-2), the Limited Exemptions from Driver Qualification Documentation (IC-3), and the Driver Review and Rebuttal of Safety Performance History (IC-4). The DQ file assists Federal and State safety investigators in determining that motor carriers are weighing these factors in deciding who may drive CMVs on their behalf. Motor carriers collect and maintain part 391 information, and FMCSA does not require that information to be submitted to the Agency. A motor carrier must make the part 391 information available when an FMCSA or State investigator conducts an on-site review at the motor carrier’s place of business or terminal. The ICR is a renewal of a currently approved ICR. This renewal increases estimates of labor and non-wage costs and slightly decreases the estimated burden hours. These changes are caused by driver population growth and increased driver turnover rates.

The latest form for Driver Qualification Files expires 2028-08-31 and is listed under ICR 202502-2126-003.

Latest Forms, Documents, and Supporting Material

Latest forms, documents, and information collections
DocumentType
30-day FR for 2126-0004.pdfSupplementary Document
PRA-2126-0004 Supporting Statement 04.04.2025.docxSupporting Statement A
60-Day FR for 2126-0004.pdfSupplementary Document
60-Day FR for 2126-0004.pdf Supplementary Document
Attachment I - 49 CFR 391.63 and 391.65.pdfSupplementary Document
Attachment I - 49 CFR 391.63 and 391.65.pdf Supplementary Document
Attachment H - 49 CFR 391.11.pdfSupplementary Document
Attachment H - 49 CFR 391.11.pdf Supplementary Document
Attachment G - 49 CFR 1.87.pdfSupplementary Document
Attachment G - 49 CFR 1.87.pdf Supplementary Document
The Motor Carrier Safety Act of 1984, Pub. L. 98-554, Title II, 98 Stat. 2832.pdfSupplementary Document
The Motor Carrier Safety Act of 1984, Pub. L. 98-554, Title II, 98 Stat. 2832.pdf Supplementary Document
Attachment B - 49 U.S.C. 504.pdfSupplementary Document
Attachment B - 49 U.S.C. 504.pdf Supplementary Document
Attachment C - 49 U.S.C. 31133.pdfSupplementary Document
Attachment C - 49 U.S.C. 31133.pdf Supplementary Document
Attachment D - 49 U.S.C. 31136.pdfSupplementary Document
Attachment D - 49 U.S.C. 31136.pdf Supplementary Document
Attachment E - 49 U.S.C 31502.pdfSupplementary Document
Attachment E - 49 U.S.C 31502.pdf Supplementary Document
Attachment F - 49 CFR 391.51.pdfSupplementary Document
SPHND.NPRM.(61FR10548).Mar 14,1996.pdfSupplementary Document
SPHND.NPRM.(61FR10548).Mar 14,1996.pdf Supplementary Document
SPHND.SNPRM.(68FR42339).Jul 17,2003.pdfSupplementary Document
SPHND.SNPRM.(68FR42339).Jul 17,2003.pdf Supplementary Document
SPHND.FinalRule(69FR16684).Mar30,2004.pdfSupplementary Document
SPHND.FinalRule(69FR16684).Mar30,2004.pdf Supplementary Document
IC-4.3 Driver Prepares and Submits Rebuttal to Previous Employer Information collection
IC-4.2 Hiring Carrier Provides Prior Employer Safety History to Applicant Information collection
IC-4.1 Hiring Carrier Provides Notification to Drivers of Right to Review Safety Performance History Information collection
IC-3.4 Second Employer Requests Certification of Driver Qualifications and Files Certificate Information collection
IC-3.3 Regular Employer Provides Certification of Driver Qualifications Information collection
IC-3.2 Motor Carrier Files Multiple Employer Driver Data Information collection
IC-3.1 Reporting and Recordkeeping for Multiple Employer Drivers Information Information collection
IC-2. Employer Annual MVR Request to Licensing Authorities and Filing MVR in Driver Qualification File Information collection
IC-1.5 Prior FMCSA-Regulated Carrier Response to Request for Safety Performance History Information collection
IC-1.4 Hiring Motor Carrier Requests Safety Performance History from Applicant's Prior Employers Information collection
IC-1.3 Hiring Carrier Requests Applicant's MVR from SDLAs Information collection
IC-1.2 Motor Carrier Files Employment Application in Driver Qualifications File Information collection
IC-1.1 Driver Prepares and Submits Employment Application Information collection

All Historical Document Collections

Historical document collections
ReferenceFilingReceivedConcludedAction
202502-2126-003 Extension without change of a currently approved collection 2025-04-15
202202-2126-007 Revision of a currently approved collection 2022-03-30 Approved without change
202012-2126-002 Revision of a currently approved collection 2021-01-04
201910-2126-001 Revision of a currently approved collection 2020-01-27 Approved without change
201607-2126-001 Revision of a currently approved collection 2016-07-19 Approved without change
201304-2126-002 Revision of a currently approved collection 2013-05-30 Approved without change
201001-2126-003 Revision of a currently approved collection 2010-03-31 Approved with change
200709-2126-003 Revision of a currently approved collection 2007-09-27 Approved without change
200403-2126-003 Revision of a currently approved collection 2004-03-17 Approved without change
200306-2126-003 No material or nonsubstantive change to a currently approved collection 2003-06-26 Approved without change
200306-2126-002 Revision of a currently approved collection 2003-06-27 Comment filed on proposed rule and continue
200211-2126-004 Revision of a currently approved collection 2002-11-26 Approved without change
200101-2126-002 Extension without change of a currently approved collection 2001-01-30 Approved without change
200006-2126-001 Revision of a currently approved collection 2000-06-26 Approved without change
199912-2126-003 Reinstatement without change of a previously approved collection 1999-12-01 Approved without change

OMB Details

IC-1.1 Driver Prepares and Submits Employment Application

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