Driver Qualification Files

Forms and Documents

Document Name	Status
Motor Carrier Safety Act of 1984 codified by 49 USC 31136.doc Supplementary Document	2007-09-17
49 U.S.C. 504. Reports and records.doc Supplementary Document	2007-09-17
49 U.S.C. 31133, General Powers of the Secretary of Transportation.doc Supplementary Document	2007-09-17
49 U.S.C. 31136.doc Supplementary Document	2007-09-17
49 U.S.C. 31502.doc Supplementary Document	2007-09-17
49 CFR 1.73.doc Supplementary Document	2007-09-17
49 CFR 391.doc Supplementary Document	2007-09-17
SPHND.NPRM.(61FR10548).Mar 14,1996.pdf Supplementary Document	2007-09-17
SPHND.SNPRM.(68FR42339).Jul 17,2003.pdf Supplementary Document	2007-09-17
SPHND.FinalRule(69FR16684).Mar30,2004.pdf Supplementary Document	2007-09-17
PRA-2126-0004-60dayFR.PUBLISHED.052307.pdf Supplementary Document	2007-09-17
PRA-2126-0004-30dayFR.PUB.091107.pdf Supplementary Document	2007-09-17
PRA-2126-0004.SS.REG.030607.ew.use.doc Supporting Statement A	2007-09-17

IC Document Collections

IC ID	Document Title	Status
26034	Driver Qualification Files	Modified

ICR Details

OMB Control No: 2126-0004	ICR Reference No: 200709-2126-003
Status: Historical Active	Previous ICR Reference No: 200403-2126-003
Agency/Subagency: DOT/FMCSA	Agency Tracking No:
Title: Driver Qualification Files
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 02/08/2008
	Date Received in OIRA: 09/27/2007
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	02/28/2011	36 Months From Approved	02/29/2008
Responses	7,000,000	0	6,458,430
Time Burden (Hours)	3,254,580	0	2,535,932
Cost Burden (Dollars)	44,100,000	0	38,549,000

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Abstract: Motor carriers are required to maintain certain information in a Driver Qualification (DQ) file for each driver it employs. The file contains the minimum information necessary to document the qualifications of a driver to operate a commercial motor vehicle (CMV)in interstate commerce. Under certain circumstances a motor carrier is required to furnish portions of the DQ file of a former employee to a motor carrier considering that driver for employment.

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Authorizing Statute(s): US Code: 49 USC 504 Name of Law: Reports and records
   US Code: 49 USC 31133 Name of Law: General powers of the Secretary of Transportation
   US Code: 49 USC 31136 Name of Law: United States Government regulations
   US Code: 49 USC 31502 Name of Law: Requirements for qualification, hours of service, safety, and equipment standards
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	72 FR 29031	05/16/2007
30-day Notice:	Federal Register Citation:	Citation Date:
	72 FR 51891	09/11/2007
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
Driver Qualification Files

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	7,000,000	6,458,430	0	0	541,570	0
Annual Time Burden (Hours)	3,254,580	2,535,932	0	0	718,648	0
Annual Cost Burden (Dollars)	44,100,000	38,549,000	0	0	5,551,000	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: This program adjustment increases the currently approved burden by 718,648 hours [3,254,580 new burden hours - 2,535,932 current approved burden hours = 718,648 hours. The increase is primarily the result of updating of the agencies figures concerning the volatile hiring market for truck drivers, and the benefit from the agency having data on the effect of the 2004 final rule titled, “Safety Performance History of New Drivers.” The rule required a driver’s former employer(s) to respond to a request for certain records it has on the subject driver.

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Annual Cost to Federal Government: $0

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? Uncollected

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? Uncollected

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? Uncollected

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 09/27/2007

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