Synchronized Predeployment and Operational Tracker (SPOT) System

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Supporting Stmt 0704-0460 SPOT-ES 2016-10-17.docx	Supporting Statement A	Uploaded 2016-11-10	Available
SSN Justification SPOT-ES 2016-08-04 Signed Mary Dixon.pdf	Supplementary Document	Uploaded 2016-11-10	Available
DD 2930 - PIA SPOT-ES 160808 Approved Sec1+2.pdf	Supplementary Document	Uploaded 2016-11-10	Available

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
189209	Synchronized Predeployment and Operational Tracker (SPOT) System	Other-Screenshots	Modified

ICR Details

OMB Control No: 0704-0460	ICR Reference No: 201611-0704-001
Status: Historical Active	Previous ICR Reference No: 201306-0704-005
Agency/Subagency: DOD/DODDEP	Agency Tracking No:
Title: Synchronized Predeployment and Operational Tracker (SPOT) System
Type of Information Collection: Reinstatement with change of a previously approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 12/16/2016
	Date Received in OIRA: 11/14/2016
Terms of Clearance: This collection should be part of DOD's report in the Information Collection Budget.

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	12/31/2019	36 Months From Approved
Responses	93,520	0	0
Time Burden (Hours)	46,760	0	0
Cost Burden (Dollars)	1,683,360	0	0

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Abstract: In accordance with the National Defense Appropriations Act of 2008, Public Law 110-181, contractors deployed to Iraq and Afghanistan and private security contractors must be identified. SPOT-ES is the designated central repository of this information. Per DoD Instruction 3020.41: "In applicable contingency operations, contractor visibility and accountability shall be maintained through a common joint database, the Synchronized Predeployment and Operational Tracker (SPOT)."

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Authorizing Statute(s): PL: Pub.L. 110 - 181 861 Name of Law: null
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	81 FR 32736	05/24/2016
30-day Notice:	Federal Register Citation:	Citation Date:
	81 FR 78793	11/09/2016
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

table that charts list of burden

IC Title	Form No.	Form Name
Synchronized Predeployment and Operational Tracker (SPOT) System

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	93,520	0	0	-206,480	0	300,000
Annual Time Burden (Hours)	46,760	0	0	-103,240	0	150,000
Annual Cost Burden (Dollars)	1,683,360	0	0	-3,716,640	0	5,400,000

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: This is a reinstatement of a previously approved collection for which approval has expired. There was a significant decrease in the number of U.S. Forces in Afghanistan based on the announced conclusion of combat operations at the end of 2014. There was a commensurate reduction in the number of contracts and contractors supporting those U.S. Forces and Government operations. This drove a three-fold decrease in the annual burden hours. While the U.S. Central Command (CENTCOM) burden was decreasing, during this same timeframe the use of SPOT as the centralized database grew in the other geographic Combatant Commands (COCOMs). This drove an overall increase to the number of respondents while the responses per respondent decreased by 75 per cent.

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Annual Cost to Federal Government: $21,023

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 11/14/2016

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