Synchronized Predeployment and Operational Tracker Enterprise Suite (SPOT-ES) System

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
0704-0460_User Manual SPOT-ES Contractor Company.pdf	Supplementary Document	Uploaded 2025-09-15	Available
0704-0460_User Manual SPOT-ES Contractor Company.pdf	Supplementary Document	Uploaded 2025-09-15	Repair queued
SPOT-ES_SSN Justification_indefinite.PDF	Supplementary Document	Uploaded 2025-07-21	Available
SPOT-ES_SSN Justification_indefinite.PDF	Supplementary Document	Uploaded 2025-07-21	Repair queued
0704-0460_SSA_9.29.2025.docx	Supporting Statement A	Uploaded 2025-09-29	Available
0704-0460_SSA_9.29.2025.docx	Supporting Statement A	Uploaded 2025-09-29	Repair queued

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
189209	Synchronized Predeployment and Operational Tracker (SPOT) System	Other-Screenshots	Modified

ICR Details

OMB Control No: 0704-0460	ICR Reference No: 202507-0704-005
Status: Active	Previous ICR Reference No: 202202-0704-007
Agency/Subagency: DOW/DODDEP	Agency Tracking No:
Title: Synchronized Predeployment and Operational Tracker Enterprise Suite (SPOT-ES) System
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 12/15/2025
Retrieve Notice of Action (NOA)	Date Received in OIRA: 09/29/2025
Terms of Clearance:

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	12/31/2028	36 Months From Approved	12/31/2025
Responses	84,835	0	61,596
Time Burden (Hours)	42,418	0	30,798
Cost Burden (Dollars)	1,685,671	0	1,169,708

---

Abstract: The information collection requirement is necessary to comply with section 861 of Public Law 110–181 and DoD Instruction 3020.41, ‘‘Operational Contract Support’’ and other appropriate policy, Memoranda of Understanding, and regulations. The Department of Defense, the Department of State (DoS), and the United States Agency for International Development (USAID) require that Government contract companies enter their employee’s data into the Synchronized Predeployment and Operational Tracker (SPOT) System before contractors are deployed outside of the United States.

---

Authorizing Statute(s): PL: Pub.L. 110 - 181 861
  

Citations for New Statutory Requirements: None

---

Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

---

Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	90 FR 35675	07/29/2025
30-day Notice:	Federal Register Citation:	Citation Date:
	90 FR 46397	09/26/2025
Did the Agency receive public comments on this ICR? No

---

Number of Information Collection (IC) in this ICR: 1

table that charts list of burden

IC Title	Form No.	Form Name
Synchronized Predeployment and Operational Tracker (SPOT) System

---

ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	84,835	61,596	0	23,239	0	0
Annual Time Burden (Hours)	42,418	30,798	0	11,620	0	0
Annual Cost Burden (Dollars)	1,685,671	1,169,708	0	515,963	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: The burden has increased due to an increase in respondents. While the total number of annual responses has decreased, both time and labor costs have increased for the portion of data prepared by the federal government.

---

Annual Cost to Federal Government: $10,850,142

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

---

Common Form ICR:  No

---

On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 09/29/2025

---