CACFP Characteristics - Businesses

Child and Adult Care Food Program (CACFP) Sponsor and Provider Characteristics Study

A2.5 AR Provider Instrument 092314

CACFP Characteristics - Businesses

OMB: 0584-0601

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APPENDIX A2.5

AT-RISK CENTERS



At-Risk Center Survey Instrument



IMPORTANT:


  • When completing this questionnaire, please think ONLY of the site at the address listed in the cover letter that came with the questionnaire packet.


  • Base your answers on your experiences with CACFP at this site only.


  • We may ask some questions for which you don’t have the answer. If that’s the case, please contact your sponsoring organization, someone else in your organization, or other appropriate person to get the information. Thanks in advance for doing so!



General Background on Your Site



1. Is your organization private not-for-profit, for-profit, or is it a public agency, school, or school district? (Check one box)


Private, not-for-profit

Private for-profit

Public agency, school, or school district



2. Which of the following best describes your organization? (Check one box)


Child care center

Head Start center

Public school

Private school

School food authority

Housing authority facility/site

Homeless center

Parks and recreation facility

Multi-purpose community center

YMCA or YWCA

Boys & Girls Club

Salvation Army site

United Way organization

Faith-based organization

21st Century Community Learning Center

Police Athletic League

Food bank

Tribal organization

Other

(Please specify)




3. Is the site where you provide At-Risk meals and/or snacks licensed as a child care center?


Yes

No



4. Do children attending the afterschool program at your site enroll or is attendance on a “drop in” basis?


All children must enroll

All children attend on a drop in basis

Some children enroll and some attend on a

drop-in basis



5. Which of the following age groups do you serve in your afterschool program?


0-12 months

1 and 2 years

3 through 5 years

6 through 9 years

10 through 12 years

13 through 18 years



6. What kinds of educational and enrichment programming does the afterschool component of your site offer to the children? (Check all that apply)


Recreation

Nutrition education on healthy eating

Education on growing healthy foods

Good citizenship

Anti-bullying

Arts education

Physical education

General academic assistance

Academic tutoring on specific subjects

Other

(Please specify)



History of Your Site’s CACFP Participation and

Experience at Initial Enrollment in At-Risk CACFP



7. In what year did your site first begin participating in any part of the CACFP?


|___|___|___|___|


Don’t know




8. Have you ever claimed any afterschool snacks in the At-Risk CACFP?


We currently claim At-Risk afterschool snacks

We claimed At-Risk afterschool snacks in the

past but not currently

We have never claimed At-Risk afterschool

snacks GO TO QUESTION 9


8a. In what year did your site start claiming afterschool snacks in the At-Risk CACFP?


|___|___|___|___|


Don’t know



9. Have you ever claimed any afterschool meals in the At-Risk CACFP?


We currently claim At-Risk afterschool meals

We claimed At-Risk afterschool meals in the

past but not currently

We have never claimed At-Risk afterschool

meals GO TO QUESTION 10


9a. In what year did your site start claiming afterschool meals in the At-Risk CACFP?


|___|___|___|___|


Don’t know



Please answer the remainder of the questions in this section thinking back to when you first applied to participate in the At-Risk CACFP.


10. How did you first find out about the At-Risk CACFP? (Check one box)


In a local newspaper

On the radio

Posters, Flyers or brochures

From an advocacy organization

From a friend

Someone contacted me from the State agency

Someone contacted me from a CACFP

sponsoring organization

From the organization that administers my site

Social media

Other

(Please specify)


Don’t know




11. The following is a list of possible reasons why organizations might want to participate in the At-Risk CACFP. Please rank the three reasons you consider to be most important, with “1” being the most important, “2” being the second most important, and “3” being the third most important reason your organization participates. (Rank 3)


Rank

Allows us to provide food to children who are at risk

of hunger |___|

Supports afterschool enrichment programming |___|

Less paperwork requirements than non-At-Risk CACFP |___|

Area eligibility instead of individual eligibility |___|

Does not require us to meet licensing requirements,

just health and safety requirements |___|

Higher reimbursement than non-At-Risk child care

CACFP |___|

Individual enrollment is not required |___|

Can serve older children in At-Risk CACFP than

in non-At-Risk child care CACFP |___|

Teaches me and my staff to plan and prepare

nutritious meals |___|

Helps children develop healthy eating habits |___|

Other |___|

(Please specify)



12. How difficult would you say it was for your site to apply and be determined eligible to claim At-Risk afterschool meals and snacks?

Very difficult

Somewhat difficult

Not difficult at all GO TO QUESTION 13


Don’t know



12a. What factors posed barriers to your initial enrollment? (Check all that apply)


Area eligibility rules

State and local health and safety requirements

Program enrichment activities requirement

Documenting licensing/registration status

Documenting funding and staffing

Meal pattern requirements

Determining how to budget for meals

Not enough cooking staff

Limited food preparation space

Limited food storage space

No experience planning or preparing CACFP

meals

No experience with food service contracts

(vended meals)

Other

(Please specify)



IMPORTANT NOTE: Please answer Question 13 if prior to claiming At-Risk CACFP meals your site provided only afterschool snacks. All other respondents should go to Question 14.


13. When you began participating in the At-Risk CACFP for afterschool meals, what were the three greatest challenges that you faced? (Check 3 boxes)


We experienced no challenges GO TO QUESTION 14


Learning how to plan menus

Determining how much food to purchase or

prepare

Finding enough food storage space

Storing foods at the correct temperature

Finding food preparation space

Planning a kitchen

Meeting food sanitation requirements

Hiring skilled food service workers

Training staff to serve meals

Meal clean up

Budgeting meals

Completing CACFP food service records

Recordkeeping (other than food service

records)

Training staff to assure our site’s compliance

with CACFP rules

Other

(Please specify)


Don’t know




Your Site’s Schedule and At-Risk Afterschool Meal/Snack Service



14. In October 2014, to how many children did you serve CACFP At-Risk afterschool meals and/or snacks?


Total number of children served |___|___|___|



15. In October 2014, what was the total number of each type of afterschool meal and snack that your site claimed in the At-Risk CACFP?


At-Risk breakfast |___|___|___|___|___|

At-Risk lunch |___|___|___|___|___|

At-Risk supper |___|___|___|___|___|

At-Risk snack |___|___|___|___|___|



16. On weekdays when school is in session, which days and hours does your site usually operate after school care? If it is usually closed on a particular day of the week for after school hours, please check “My site is usually closed after school on that day.”


Day of the Week

Start time

(AM/PM)

End time

(AM/PM)

My site is usually closed after school on that day

Monday

|___|___| : |___|___| AM/PM

|___|___| : |___|___| AM/PM

Tuesday

|___|___| : |___|___| AM/PM

|___|___| : |___|___| AM/PM

Wednesday

|___|___| : |___|___| AM/PM

|___|___| : |___|___| AM/PM

Thursday

|___|___| : |___|___| AM/PM

|___|___| : |___|___| AM/PM

Friday

|___|___| : |___|___| AM/PM

|___|___| : |___|___| AM/PM



17. On the weekdays you operate when school is in session, which of the following afterschool meals and snacks does your site usually claim in the At-Risk CACFP? (Check all that apply)


At-Risk lunch

At-Risk supper

At-Risk snack



18. During the school year, does your site provide services to children on weekdays when school is not in session, such as during school vacations and/or teacher training days?


Yes

No GO TO QUESTION 19



18a. During the school year, on weekdays when school is not in session, what hours does your site provide services to children? (Circle AM or PM)


Start Time: |___|___| : |___|___| AM or PM

End Time: |___|___| : |___|___| AM or PM


18b. During the school year, on weekdays when school is not in session, which of the following afterschool meals and snacks does your site usually claim in the At-Risk CACFP? (Check all that apply)


At-Risk breakfast

At-Risk lunch

At-Risk supper

At-Risk snack



19. During the school year, does your site provide services to children on weekend days?


Yes

No GO TO QUESTION 20


19a. On weekends during the school year, which days and hours does your site provide services to children? If it is usually closed on Saturday or Sunday, please check “My site is usually closed on that day.”


Day of the Week

Start time

(AM/PM)

End time

(AM/PM)

My site is usually closed on that day

Saturday

|___|___| : |___|___| AM/PM

|___|___| : |___|___| AM/PM

Sunday

|___|___| : |___|___| AM/PM

|___|___| : |___|___| AM/PM


19b. On weekends during the school year, which of the following afterschool meals and snacks does your site usually claim in the At-Risk CACFP? (Check all that apply)


At-Risk breakfast

At-Risk lunch

At-Risk supper

At-Risk snack



20. Are all, some, or none of your At-Risk afterschool meals prepared by another organization (e.g. a food bank, commercial food service vendor, or CACFP sponsor) and provided to your site as “ready to serve?” (By “ready to serve” we mean you can serve the meal as it was prepared for you with only minimal work such as heating it up or cutting it into portion sizes.)


All At-Risk meals are provided to us by another

organization “ready to serve”

Some At-Risk meals are provided to us “ready to serve”

and some meals are prepared on site

No At-Risk meals are provided to us “ready to serve;”

all At-Risk meals are prepared at our site GO TO QUESTION 21



20a. Where are most of the At-Risk afterschool meals you serve prepared? (Check one box)


At a central kitchen of my organization

or my CACFP sponsor

A local school that is not my sponsor

A commercial food service vendor

A local restaurant or delicatessen with

a catering permit

At a food bank or emergency kitchen

At a homeless shelter

At another community site

Other

(Please specify)


Don’t know



21. Do the At-Risk afterschool meals you serve usually include only cold foods, only hot foods, or both hot and cold foods?


Only cold foods

Only hot foods

Both hot and cold foods



Your Site’s Participation in Non-At-Risk CACFP



The next few questions ask specifically about the meals and snacks your site may claim in the non-At-Risk child care part of CACFP.


IMPORTANT NOTE: We may ask some questions for which you don’t have the answer. If that’s the case, please contact your sponsoring organization, someone else in your organization, or other appropriate person to get the information. Thanks in advance for doing so!


22. Do you claim any meals and/or snacks in non-At-Risk child care CACFP?


Yes

No GO TO QUESTION 27



23. On weekdays during the school year, which of the following meals and snacks does your site usually claim in non-At-Risk child care CACFP? (Check all that apply)


We don’t claim any non-At-Risk meals and

snacks on weekdays


Breakfast

Morning snack

Lunch

Afternoon snack

Supper

Evening Snack



24. On weekends during the school year, which of the following meals and snacks does your site usually claim in non-At-Risk child care CACFP? (Check all that apply)


We don’t claim any non-At-Risk meals and

snacks on weekends


Breakfast

Morning snack

Lunch

Afternoon snack

Supper

Evening snack



25. For which of the following age groups does your organization claim meals and/or snacks in non-At-Risk child care CACFP? (Check all that apply)


0-12 months

1 and 2 years

3 through 5 years

6 through 9 years

10 through 12 years



26. Do you currently face any challenges participating in both the At-Risk and non-At-Risk child care CACFP?


Yes

No GO TO QUESTION 27


26a. What are the two biggest challenges your site faces participating in both the At-Risk and non-At-Risk child care CACFP? (Check up to 2 boxes)


Maintaining separate meal counts for both

parts of CACFP

Maintaining two systems of eligibility

Training staff on differences in recordkeeping

for both parts of CACFP

Claiming under At-Risk and non-At-Risk parts

of CACFP during the school year and only

non-At-Risk child care CACFP during the

summer

Budgeting when some meals are paid at the

free rate and others at a mix of free, reduced

and paid rates

Other

(Please specify)




Outreach



27. Does your organization conduct any outreach efforts to promote participation in your afterschool meals/snacks program?


Yes

No GO TO QUESTION 28


27a. What kinds of outreach methods has your organization used? (Check all that apply)


Press releases

Flyers/brochures at local schools

Flyers /brochures at local libraries

Flyers/brochures at local stores

Social media

Other

(Please specify)



28. Do other organizations conduct outreach to promote participation in your afterschool meals/snacks program?


Yes

Shape2 Shape1

GO TO QUESTION 29

No

Don’t know


28a. What other organizations conduct outreach for your afterschool meals/snacks program?


My CACFP sponsor

Advocacy organizations

Local schools

Religious organizations

Food banks

Local community organizations

Other

(Please specify)




29. Which of the outreach methods do you think have been the most effective in bringing children into your afterschool meals/snacks program? (Check all that apply)


No outreach has been conducted for our

afterschool meals/snacks program


Press releases

Distributing flyers/brochures at local schools

Distributing flyers/brochures at local libraries

Distributing flyers/brochures at local stores

Outreach by advocacy organizations

Outreach by local schools

Outreach by religious organizations

Other organizations that serve families in our

community

Social media

Other

(Please specify)



Non-CACFP Supports for Meals and Snacks



30. Currently, does this site receive any non-CACFP food, funding, or in-kind supports to purchase, prepare or serve the meals and/or snacks you serve after school, on weekends, or during school holidays?


Yes

No GO TO QUESTION 31


30a. In what year did you start receiving this food, funding or in-kind supports to purchase, prepare or serve meals and snacks in your program?


|___|___|___|___|


Don’t know


30b. From which non-CACFP sources do you currently receive food, funding or in-kind supports for these purposes? (Check all that apply)


From emergency food assistance programs

such as food banks, food pantries or soup

kitchens

From funding for housing or shelter services

From Head Start or Early Head Start

programming

From charitable organizations

From my organization’s operating budget

From fundraising efforts specifically for food

donations

Fees charged to parents

Other

(Please specify)



Training and Support on At-Risk CACFP



In the following questions, we’re interested in the training and other assistance that your CACFP sponsor and/or State CACFP agency provided to you on the At-Risk CACFP during the past 12 months, as well as on what topics it would be helpful to receive more training or assistance.


31. During the past 12 months, did you and/or your staff receive training from your CACFP sponsor and/or State Agency on any topics specific to At-Risk CACFP?


Yes

No GO TO QUESTION 32


31a. During the past 12 months, what was the most common format that your CACFP sponsor used to provide this training? (Check one box)


Web-based

In-person group classes or workshops

One-on-one

Other

(Please specify)


31b. During the past 12 months, on which of the following At-Risk CACFP-related topics have you and/or your staff received training from your CACFP sponsor and/or State Agency? (Check all that apply)


Requirements specific to At-Risk CACFP

CACFP meal requirements

CACFP recordkeeping requirements

Preparing and filing monthly reimbursement

claims

At-Risk area eligibility

Coordination of recordkeeping between your

non-At-Risk and At-Risk CACFP

CACFP monitoring requirements

Health and safety standards

Serious deficiencies

Maintaining confidentiality

USDA civil rights requirements

Food purchasing

Menu planning

Food preparation

Food safety/food service operations

Nutrition

Physical activity

Obesity prevention

Best practices in after school programs

Staff wellness

Parent relations

Recognizing abuse and neglect

Other

(Please specify)



31c. How satisfied are you with the training your site received from your CACFP sponsor and/or State Agency on the At-Risk CACFP?


Very satisfied

Satisfied

Neither satisfied nor dissatisfied

Dissatisfied

Very dissatisfied



32. During the past 12 months, have you received any technical assistance regarding At-Risk CACFP from your CACFP sponsor and/or State CACFP Agency?


Yes

No GO TO QUESTION 33


32a. On what topics did you receive technical assistance from your CACFP sponsor and/or State CACFP Agency? (Check all that apply)


Menu planning/sample menus

Food vendor contracts

Staff training

Budgeting

Computer support

Other

(Please specify)


32b. How satisfied are you with the technical assistance available from your CACFP sponsor specific to At-Risk CACFP?


Very satisfied

Satisfied

Neither satisfied nor dissatisfied

Dissatisfied

Very dissatisfied



33. Has your CACFP sponsor or State agency provided you any tools or materials that have helped you to meet the requirements of the At-Risk CACFP?


Yes

No GO TO QUESTION 34


33a. Please briefly describe these tools or materials.




Summer Programming



34. During Summer 2014, was your afterschool site open for any programming for children?


Yes

No GO TO QUESTION 38

35. During Summer 2014, on a typical day approximately how many children attended your site?


Number of children |___|___|___|



36. Is your afterschool program site in an area with a 12- month school year?


Yes

No GO TO QUESTION 37


36a. During Summer 2014, did you claim any meals and/or snacks from the At-Risk CACFP?


Yes

No



37. During Summer 2014, did you operate as a site for the Summer Food Service Program?


Yes GO TO QUESTION 39

No


37a. What are the two main factors that prevented you from being a Summer Food Service Program site? (Check up to 2 boxes)


State agency approval

Challenges in obtaining licensing or health and

safety approval

Staffing limitations

Lack of transportation for the children

Lack of sufficient programming space

There are one or more Summer Food Service

sites in the area

Have never considered participating in the

Summer Food Service Program

The Summer Food Service Program and

CACFP program operate out of two different

agencies in my State

Other

(Please specify)


Just not interested in participating GO TO QUESTION 39

Don’t know



38. Would you like to be a site for the Summer Food Service Program?


Yes

No GO TO QUESTION 39


38a. What kind of information and/or help would you need to consider becoming a site for the Summer Food Service Program?




Suggestions for Improving At-Risk CACFP



39. Do you need more training or tools to help you implement At-Risk CACFP?


Yes

Shape4 Shape3

GO TO QUESTION 40

No

Don’t know


39a. On which of the following topics does your site need more training or tools to help you implement At-Risk CACFP?


How to plan menus/sample menus

Food purchasing

Food storage

Preparing healthy, child-friendly meals

Contracting for vended meals

Food service budgeting

Other

(Please specify)



40. Based on your experience, do you think any other areas of At-Risk CACFP need to be improved?


Yes

No Thank you!


40a. What suggestions do you have for improving At-Risk CACFP?






Thank you for completing the questionnaire. Please return it in the enclosed postage-paid envelope to:


CACFP Sponsor and Provider Study

Westat

1600 Research Blvd.

Rm. _____

Rockville, MD 20850




A2.5-0


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