EA Release 3 (R3)
User Interface (UI) [Draft]
15 March 2013
Terry Zagar
Project Manager
PROMIS Menu Bar
Menu bar layout (before log-on):
PEPFAR
Logo
PROMIS Name
PROMIS acronym expansion
PROMIS
Welcome!
Welcome!
PEPFAR Reporting & Organization Management Information System
Date
2012-12-12
About PROMIS
Request an
account
Log-on
Submit a help
ticket
PROMIS
Product Name
Menu options reflect selected PROMIS Product
Menu bar layout (after log-on):
PEPFAR
Logo
PROMIS Name
User’s organization
U.S. Department of Health and Human Services / Centers for Disease
Control and Prevention (HHS/CDC)
PROMIS
Home
Home
PROMIS
Product Name
Expenditure
View my
dashboard
Date & user name / profile link
Help Center
Request profile
update
About PROMIS
Request new
access rights
Submit a new
account request
2012-12-12
JSmith profile
Log-out
Submit a help
ticket
Menu options reflect selected PROMIS Product
2
PROMIS Menu Bar
Menu bar behavior (select pages within a PROMIS Product):
U.S. Department of Health and Human Services / Centers for Disease
Control and Prevention (HHS/CDC)
PROMIS
Home
Expenditure
SAPR/APR:
De-Duplication
Reporting
View my
OU workflow
mechanisms
Table edit
Help Center
View my
upload history
View my
reports
2012-12-12
JSmith profile
About PROMIS
View
guidance
Log-out
Download blank
template
Submit a help
ticket
Drop-down on
scroll-over if
Product has SubProducts
U.S. Department of Health and Human Services / Centers for Disease
Control and Prevention (HHS/CDC)
PROMIS
Home
SAPR/APR:
De-Duplication
Expenditure
View my
mechanisms
Help Center
View my
upload history
Selected
Non-selected
Page [‘selected’
Page [default
color to identify
Color]
page clicked]; first
item always default
when new Product
selected (below)
View my
reports
About PROMIS
View
guidance
2012-12-12
JSmith profile
Log-out
Download blank
template
Submit a help
ticket
Mouse Over
[change to
intermediate
color]
3
PROMIS EA R3
SELECTED PROMIS EA R3 MOCKUPS
4
PROMIS
Welcome!
Welcome!
PEPFAR Reporting & Organization Management Information System
2012-12-12
About PROMIS
Log-on
Request an
account
Submit a help
ticket
Log On to PROMIS [* required field]
PROMIS user name *
I Forgot My Password
Password *
I Want to Change My Password
Log-On
I Need My Account Unlocked
WARNING: This is a United States Government computer system for use by authorized users only. Use by unauthorized persons or for personal
business is prohibited and constitutes a violation of 18 USC 1030 and other federal laws. Unauthorized access or use of this computer system
may subject violators to criminal, civil and/or administrative actions. Individuals using this computer system or any connect ed system, without
authority, or in excess of their authority, are subject to having all of their activities monitored and recorded by system personnel. In the course
of system maintenance, the activities of authorized users may also be monitored. Furthermore, law enforcement officials may be authorized to
access and collect evidence from this computer system. Anyone using this computer system expressly consents to such monitoring and is
advised that if such monitoring reveals possible evidence of criminal activity, system personnel may provide the evidence of such monitoring to
law enforcement officials. There is no right to privacy on this system.
Please report suspected violations or security problems to your Information Systems Security Officer.
5
PROMIS
Welcome!
Welcome!
PEPFAR Reporting & Organization Management Information System
2012-12-12
About PROMIS
Log-on
Request an
account
Submit a help
ticket
Log-On > I forgot my password
Reset my password [* required field]
PROMIS user name *
Your email address *
Note: Must match email associated with your PROMIS account
Reset Password
WARNING: This is a United States Government computer system for use by authorized users only. Use by unauthorized persons or for personal
business is prohibited and constitutes a violation of 18 USC 1030 and other federal laws. Unauthorized access or use of this computer system
may subject violators to criminal, civil and/or administrative actions. Individuals using this computer system or any connect ed system, without
authority, or in excess of their authority, are subject to having all of their activities monitored and recorded by system personnel. In the course
of system maintenance, the activities of authorized users may also be monitored. Furthermore, law enforcement officials may be authorized to
access and collect evidence from this computer system. Anyone using this computer system expressly consents to such monitoring and is
advised that if such monitoring reveals possible evidence of criminal activity, system personnel may provide the evidence of such monitoring to
law enforcement officials. There is no right to privacy on this system.
Please report suspected violations or security problems to your Information Systems Security Officer.
6
PROMIS
Welcome!
Welcome!
PEPFAR Reporting & Organization Management Information System
2012-12-12
About PROMIS
Log-on
Request an
account
Submit a help
ticket
Log-On > I want to change my password
Change My Password [* required field]
PROMIS user name *
Current password *
New password *
Retype new password *
Change Password
WARNING: This is a United States Government computer system for use by authorized users only. Use by unauthorized persons or for personal
business is prohibited and constitutes a violation of 18 USC 1030 and other federal laws. Unauthorized access or use of this computer system
may subject violators to criminal, civil and/or administrative actions. Individuals using this computer system or any connect ed system, without
authority, or in excess of their authority, are subject to having all of their activities monitored and recorded by system personnel. In the course
of system maintenance, the activities of authorized users may also be monitored. Furthermore, law enforcement officials may be authorized to
access and collect evidence from this computer system. Anyone using this computer system expressly consents to such monitoring and is
advised that if such monitoring reveals possible evidence of criminal activity, system personnel may provide the evidence of such monitoring to
law enforcement officials. There is no right to privacy on this system.
Please report suspected violations or security problems to your Information Systems Security Officer.
7
PROMIS
Welcome!
Welcome!
PEPFAR Reporting & Organization Management Information System
2012-12-12
About PROMIS
Log-on
Request an
account
Submit a help
ticket
Log-On > I need my account unlocked
Unlock My Account [* required field]
PROMIS user name *
Your email address *
Note: Must match email associated with your PROMIS account
Unlock Account
WARNING: This is a United States Government computer system for use by authorized users only. Use by unauthorized persons or for personal
business is prohibited and constitutes a violation of 18 USC 1030 and other federal laws. Unauthorized access or use of this computer system
may subject violators to criminal, civil and/or administrative actions. Individuals using this computer system or any connect ed system, without
authority, or in excess of their authority, are subject to having all of their activities monitored and recorded by system personnel. In the course
of system maintenance, the activities of authorized users may also be monitored. Furthermore, law enforcement officials may be authorized to
access and collect evidence from this computer system. Anyone using this computer system expressly consents to such monitoring and is
advised that if such monitoring reveals possible evidence of criminal activity, system personnel may provide the evidence of such monitoring to
law enforcement officials. There is no right to privacy on this system.
Please report suspected violations or security problems to your Information Systems Security Officer.
8
PROMIS
Welcome!
Welcome!
PEPFAR Reporting & Organization Management Information System
2012-12-12
About PROMIS
Log-on
Request an
account
Submit a help
ticket
Please provide some information about yourself or intended account user [* required fields]
First Name *
Email Address *
John
Middle Initial
J
Last Name *
Smith
[email protected]
Note: Requests for U.S. Government employees MUST include a .gov email address
Primary PEPFAR Country *
▼
Ethiopia
Note: Select only one Country ; users can add other PEPFAR Countries once they have a PROMIS account
Primary PEPFAR Agency *
U.S. Department of Health and Human Services / Centers for Disease Control and Prevention (HHS/CDC)
▼
Note: Select only one Agency to approve initial PROMIS account request
Organization *
U.S. Department of Health and Human Services / Centers for Disease Control and Prevention (HHS/CDC)
Request Justification *
Government Agency:
U.S. Department of Health and Human Services / Centers for Disease Control and Prevention (HHS/CDC)
U.S. Department of Health and Human Services / Centers for Disease Control and Prevention (HHS/CDC)
▼
Partner:
Abt Associates
African Palliative Care Association
Please review & confirm the above
information, type in the text shown in the image below, and then submit by clicking the Req uest Account button
Africare
Enter text from box above *
Request Account
9
PROMIS
Welcome!
Welcome!
PEPFAR Reporting & Organization Management Information System
2012-12-12
About PROMIS
Log-on
Request an
account
Submit a help
ticket
Please provide the following information [* required fields]
Your Email Address *
Activity *
OU *
Issue *
Expenditures
▼
Tanzania
▼
I am unable to access my PROMIS user account
▼
I am unable to request a new PROMIS account
I am unable to access my existing PROMIS account
I would like to find out more about using PROMIS
Other
Comment *
Please review & confirm the above information, type in the text shown in the image below, and then submit by clicking the Sub mit Help Ticket button
Enter text from box above *
Submit Help Ticket
10
PROMIS
Home
Home
Operating Unit
Participation
SAPR/APR
View my
dashboard
2012-12-12
U.S. Department of Health and Human Services / Centers for Disease
Control and Prevention (HHS/CDC)
Expenditure
Request profile
update
System Management
Request new
access rights
▼
Tanzania
Submit a new
account request
Reporting Cycle
Help Center
JSmith profile
About PROMIS
Log-out
Submit a help
ticket
▼
2013 SAPR
Current Data Quality Reports:
Partner: Mechanism
Columbia University: Columbia [New83] (12033)
Deloitte: TUNAJALI (11031 <- 9984)
University of Washington: I-TECH (13055 <- 9903)
Window Internet Explorer
As-Of Date
Type
2013-10-15
2012-10-10
2013-10-10
PDF
PDF
PDF
▲
X
File for Download:
▼
Columbia University: Columbia [New83] (12033).pdf
Open
Save As …
Cancel
11
U.S. Department of Health and Human Services / Centers for Disease
Control and Prevention (HHS/CDC)
PROMIS
Home
Home
SAPR/APR
View my
dashboard
Email Address
Expenditure
Request profile
update
Request new
access rights
System Management
Submit a new
account request
Help Center
2012-12-12
JSmith profile
About PROMIS
Log-out
Submit a help
ticket
[email protected]
Note: U.S. Government employees MUST provide a .gov email address
Default log-on page
▼
Home
Please review & confirm the above information, and then update by clicking the update Profile button
Request Profile update
12
U.S. Department of Health and Human Services / Centers for Disease
Control and Prevention (HHS/CDC)
PROMIS
Home
Home
SAPR/APR
View my
dashboard
Expenditure
Request profile
update
System Management
Request new
access rights
Submit a new
account request
Help Center
2012-12-12
JSmith profile
About PROMIS
Log-out
Submit a help
ticket
Please identify new PROMIS access right requested for your user account; please submit separate request for each new right [* required fields]
Access a new Country (or remove current access for a Country)
X
Country *
▼
Approver *
▼
Access a new PROMIS module (or remove current module)
Module *
For this Country … *
… I Need To … *
… For These Mechanisms*
Approver *
Request Justification *
Expenditure: Reporting
▼
Kenya
▼
View Results Only
View & Enter Results
View , Enter & Submit Results
View & Approve / Reject Submission
Administer Module
2 of 3 selected
▼
Henry Smith - USAID
▼
Designated as data entry person for these mechanisms
Request New Access Right
13
PROMIS
Home
About PROMIS
U.S. Department of Health and Human Services / Centers for Disease
Control and Prevention (HHS/CDC)
Expenditure
Learn about
this site
Help Center
Review site
legal info
About PROMIS
2012-12-12
JSmith profile
Log-out
Review privacy
statement
DS-4213 PRESIDENT’S EMERGENY PLAN FOR AIDS RELIEF (PEPFAR) PROGRAM EXPENDITURES
[ OMB No. 1405-0208; OMB approval expires 11/05/2014; Burden-24 hours ]
Public reporting burden for collection of this information is estimated to average 24 hours per response, including time requ ired for searching existing data sources,
gathering the necessary documentation, providing the information and/or documents required, and reviewing the final collectio n. You do not have to supply this
information unless this collection displays a currently valid OMB control number. If you have comments on the accuracy of th is burden estimate and/or recommendations
for reducing it, please send them to: Office of the US Global AIDS Coordinator (S/GAC) U.S. Department of State, SA-29, 2nd Floor, Washington, DC 20522-2920.
PERSONAL INFORMATION
This site is only accessible to authorized PROMIS users with an assigned user identifier and associated password. All transmi ssions to and from the PROMIS application are
protected and secured via SSL encryption. PROMIS tracks and associates the following information with each user:
• User name (to ensure a user is uniquely identified within PROMIS)
• User operating unit (to limit data access to only those Countries in PROMIS associated with your PROMIS account)
• User organization (to limit access to only those elements of PROMIS data relevant to your organization)
• User email address (to support user notifications such as a notice for a required password change, a notice to review the site terms of use, etc.)
• User roles & privileges (used to further limit access to only those PROMIS functional capabilities and elements of PROMIS dat a that are relevant to your role
within your organization)
• Each user log-on session to include log-in time and log-out time (to assess the appropriateness of your access to the PROMIS web site)
• Each PROMIS data element entered, updated, or deleted by you in the course of your interactions with PROMIS (to track PROMIS data change history, to assess
inappropriate PROMIS data changes, and to provide a means to identify data that may need to be corrected at a future date)
The PROMIS hosting services provider also tracks information to support site performance to include:
• The browser used when accessing PROMIS
• The time & date of each visit to the PROMIS log-in page
• The PROMIS web pages visited
• The address of the web site visited immediately prior to visiting the PROMIS web site
• Any malicious actions against the PROMIS web service.
Your information will not be disclosed, given, sold, or transferred unless required for law enforcement or otherwise required by law. The PROMIS website is maintained by
the U.S. Government and is protected by various provisions of Title 18, U.S. Code. Violations of Title 18 are subject to crim inal prosecution in Federal court.
USE OF COOKIES
When interacting with the PROMIS website, the PROMIS website maintains both session -based and persistent "cookies" on your brows er. PROMIS session-based cookies
store text information temporarily in your computer's random access memory (RAM) while you are using PROMIS. When you close y our web browser, these cookies are
removed. PROMIS persistent cookies store information for a longer period and are used to identify returning PROMIS users.
HIPAA PRIVACY RULE NOTICE
14
The PROMIS website does not collect or maintain individually identifiable Protected Health Information (PHI). While PEPFAR Pa rtners may have access to such information
Home
Expenditure
Expenditure:
Reporting
Operating Unit
Status
Agency
FW
1
View my
mechanisms
2012-12-12
U.S. Department of Health and Human Services / Centers for Disease
Control and Prevention (HHS/CDC)
PROMIS
Help Center
View my
upload history
JSmith profile
About PROMIS
View my
reports
View
guidance
Tanzania
▼
Reporting Cycle
All
▼
Organization Role
HHS/CDC
▼
Mechanism
Organization
Role
Log-out
Download blank
template
Submit a help
ticket
2013 Expenditure
▼
Funding Agency
▼
Status
Actions
Select Defaults
Manage
Data Via
Pre-Populated
Template
Abt As s ociates: Ca re Services [21330 <- 1207]
Funding Agency
Not Sta rted
Vi ew
Fi l e Web Get Template ▲
Funding Agency
Pending
Vi ew Check Submit Draft
Fi l e Web Get Template
Fi l e Web Get Template
2
F
Aca demy for Educational Development: Expanded PMTCT (20334 <- 2398)
3
W
Aca demy for Educational Development : Pa thways to Health (10674 <- 9945) Funding Agency
Submi tted Draft
Vi ew Check Submit Final
4
F
ADCI/VOCA : New Health Initiative (15044 <- 7845)
Funding Agency
Submi tted Final
Vi ew Check Accept Redo Fi l e Web Get Template
5
F
Ado Uni versity : Health Tanzania (17653 <- 6439)
Funding Agency
Submi tted Final
Vi ew Check Accept Redo Fi l e Web Get Template
6
W
Ado Uni versity: Da r es Salaam Care Providers Tra ining (16540 <- 7329)
Funding Agency
Pending
Vi ew Check Submit Draft
Fi l e Web Get Template
7
AECOM-USA : Some Mechanism Name (12345 <-1223)
Funding Agency
Not Sta rted
Vi ew
Fi l e Web Get Template
8
AECOM-USA: Some Other Mechanism Name (123456<-1224)
Funding Agency
Not Sta rted
Vi ew
Fi l e Web Get Template
Afri ca n Field Epidemiology Network: Another Mechanism Name (22345 <-22 Funding Agency
Pending
Vi ew Check Submit Draft
Fi l e Web Get Template
10 FW
Afri ca n Medical a nd Research Foundation: Yet Another Mechanism Name (2 Funding Agency
Pending
Vi ew Check Submit Draft
Fi l e Web Get Template
11
F
Afri ca n Medical a nd Research Foundation : This Mechanism Name (34345 <- Funding Agency
Pending
Vi ew Check Submit Draft
Fi l e Web Get Template
12
F
Pa rtner A: Thi s Mechanism Name (345 <- 1)
Funding Agency
Pending
Vi ew Check Submit Draft
Fi l e Web Get Template
13
F
Pa rtner B: This Mechanism Name (344 <- 2)
Funding Agency
Pending
Vi ew Check Submit Draft
Fi l e Web Get Template
14
F
Pa rtner C: Thi s Mechanism Name (343<- 3)
Funding Agency
Pending
Vi ew Check Submit Draft
Fi l e Web Get Template
15
F
Pa rtner D: This Mechanism Name (3434 <- 4)
Funding Agency
Pending
Vi ew Check Submit Draft
Fi l e Web Get Template
16
F
Pa rtner E: This Mechanism Name (3435 <- 5)
Funding Agency
Pending
Vi ew Check Submit Draft
Fi l e Web Get Template
17
F
Pa rtner F: This Mechanism Name (3433 <- 6)
Funding Agency
Pending
Vi ew Check Submit Draft
Fi l e Web Get Template
▼
15
9
F
U.S. Department of Health and Human Services / Centers for Disease
Control and Prevention (HHS/CDC)
PROMIS
Home
Expenditure:
Reporting
Expenditure
View my
mechanisms
Help Center
View my
upload history
View my
reports
2012-12-12
JSmith profile
About PROMIS
View
guidance
Log-out
Download blank
template
Submit a help
ticket
View my mechanisms > Manage data via file
Operating Unit : Tanzania
Reporting Cycle :
Agency : HHS/CDC
Mechanism :
2013 Expenditure
Abt Associates: Care Services [21330 <- 1207]
Reporting Org : Abt Associates
Manage previously uploaded files for reporting cycle or click ‘Upload Another File’ to add new results
Action
1
Type
Status
Previously Uploaded Files – Queued, Processing & Successful
Select New File for Upload
Date
By
Expenditure Proces sing
TZ_21330_EP_Abt As s ociates_2013 EXP_13.xl sx
2012-04-12 : 0600
John Smith
2
Replace Back Out
Expenditure Success
TZ_21330_EP_Abt As s ociates_2013 EXP_12.xl sx
2012-04-11 : 1000
Ma ry Doe
3
Replace Back Out
Expenditure Success
TZ_21330_EP_Abt As s ociates_2013 EXP_11xl sx
2012-04-09 : 0734
John Smith
▲
4
5
6
7
8
9
10
▼
11
16
Home
Expenditure:
Reporting
Expenditure
View my
mechanisms
Help Center
View my
upload history
About PROMIS
View my
reports
View
guidance
Log-out
Download blank
template
Submit a help
ticket
View my mechanisms > Program Information results entry
Operating Unit : Tanzania
Reporting Cycle :
Agency : HHS/CDC
Mechanism :
Status: Not Started
Reporting Org :
Program Information Results Entry
▼ FBCTS
Month 0 Patients
Month 6 Patients
Month 12 Patients
ClinicVisits
Visits
Clinic
Lab Tests
► CBCTS
► PMTCT
► HTC
► PEP
► BS
► LAB
► OVC
► SORP-GP
► SORP-MARPS
► SORP-IDU
► VMMC
► HSS
Number:
Label:
View Partner Expenditure Report
2013 Expenditure
Abt Associates: Care Services [21330 <- 1207]
View Expenditure Comments Report
Abt Associates
Expenditure Results Entry
Comments Entry
FBCTS.CV: Facility-Based Care, Treatment and Support: Clinic Visit
Estimate the average number of times over the year each patient-type received a clinic visit
Region
▼
Kagera
FBCTS: Facility-Based Care, Treatment and Support
Derived SAPR/APR Result
Adul t Pre-ART patients (15+ years)
125
Pedi atric Pre-ART patients (< 15 yea rs)
456
Adul t ART patients (15+ years)
87
Pedi atric ART patients (<15 yea rs)
149
Copy Derived Result
Delete Result
Result
Save Result
Edit
Region
Numerator
Entered By
Sel ect
Ka gera
John Smith
Sel ect
Iri nga
Ma ry Doe
▲
17
▼
Home
Expenditure:
Reporting
Expenditure
View my
mechanisms
Help Center
View my
upload history
About PROMIS
View my
reports
View
guidance
Log-out
Download blank
template
Submit a help
ticket
View my mechanisms > Expenditure results entry
Operating Unit : Tanzania
Reporting Cycle :
Agency : HHS/CDC
Mechanism :
Status: Not Started
Reporting Org :
Program Information Results Entry
▼ Site-Level
▼ FBCTS
Investment
Investment
Recurrent
► CBCTS
► PMTCT
► VMMC
► HTC
► PEP
► BS
► LAB
► IC
► OVC
► SORP-GP
► SORP-MARPS
► SI
► Surveillance
► HSS
► PM
Number:
Label:
View Partner Expenditure Report
2013 Expenditure
Abt Associates: Care Services [21330 <- 1207]
View Expenditure Comments Report
Abt Associates
Expenditure Results Entry
Comments Entry
FBCTS.INV: Facility-Based Care, Treatment and Support: Investment Expenditures
Investment Expenditures (integer dollar amount)
Region
▼
Kagera
FBCTS: Facility-Based Care, Treatment and Support
Result
Tra i ning (in-servi ce)
343,600
Cons truction & renovation
121,000
Vehi cles
100,108
Equi pment and furniture
Other i nvestment expenditures (please explain in comments)
FBCTS - Investment Expenditures
564,708
Delete Result
Save Result
Edit
Region
Numerator
Entered By
Sel ect
Ka gera
564,708
John Smith
Sel ect
Iri nga
39,654
Ma ry Doe
18
▲
Home
Expenditure:
Reporting
Expenditure
View my
mechanisms
Help Center
View my
upload history
View my
reports
About PROMIS
View
guidance
Log-out
Download blank
template
Submit a help
ticket
View my mechanisms > Comments entry
Operating Unit : Tanzania
Reporting Cycle :
Agency : HHS/CDC
Mechanism :
Status: Not Started
Reporting Org :
Program Information Results Entry
Abt Associates: Care Services [21330 <- 1207]
View Expenditure Comments Report
Abt Associates
Expenditure Results Entry
Comment Type
View Partner Expenditure Report
2013 Expenditure
Comments Entry
Program Area
▼
Expenditure
FBCTS: Facility-Based Care, Treatment and Support
▼
Comment
▲
▼
Clear Comment
Edit
Date
Sel ect
Sel ect
Delete Comment
Save Comment
Comment
Entered By
2013-04-11 : 0634
Thi s is a comment
John Smith
2013-04-03 : 0950
Thi s is another comment
▲
Ma ry Doe
19
▼
PROMIS EA R3
PRODUCT – Welcome to PROMIS
[pre-login]
20
PROMIS
Welcome!
Welcome!
2012-12-12
PEPFAR Reporting & Organization Management Information System
About PROMIS
Log-on
Request an
account
Submit a help
ticket
On click I Forgot My Password button,
user taken to I forgot my password page
Log On to PROMIS [* required field]
PROMIS user name *
I Forgot My Password
Password *
I Want to Change My Password
I Need My Account Unlocked
Log-On
On click Log On button, user taken to
their default PROMIS page (from user
profile)
On click I Need My Account Unlocked button, user
taken to I need my account unlocked page
On click I Want to Change My Password button,
user taken to I want to change my password page
WARNING: This is a United States Government computer system for use by authorized users only. Use by unauthorized persons or for personal
business is prohibited and constitutes a violation of 18 USC 1030 and other federal laws. Unauthorized access or use of this computer system
may subject violators to criminal, civil and/or administrative actions. Individuals using this computer system or any connect ed system, without
authority, or in excess of their authority, are subject to having all of their activities monitored and recorded by system personnel. In the course
of system maintenance, the activities of authorized users may also be monitored. Furthermore, law enforcement officials may be authorized to
access and collect evidence from this computer system. Anyone using this computer system expressly consents to such monitoring and is
advised that if such monitoring reveals possible evidence of criminal activity, system personnel may provide the evidence of such monitoring to
law enforcement officials. There is no right to privacy on this system.
Please report suspected violations or security problems to your Information Systems Security Officer.
The address of this web page is: https://pepfarpromis.net/PROMIS ... state = Not Logged On
21
PROMIS
Welcome!
Welcome!
PEPFAR Reporting & Organization Management Information System
2012-12-12
About PROMIS
Log-on
Request an
account
Submit a help
ticket
Log-On > I forgot my password
Reset my password [* required field]
PROMIS user name *
Your email address *
Note: Must match email associated with your PROMIS account
Reset Password
On click Reset Password button, a dialog
appears:
• Dialog text: “Your password is reset; you will
receive an email shortly with your new
password”
• Dialog button: “Okay”
On click Okay button in dialog, user returned to
Log-On page
WARNING: This is a United States Government computer system for use by authorized users only. Use by unauthorized persons or for personal
business is prohibited and constitutes a violation of 18 USC 1030 and other federal laws. Unauthorized access or use of this computer system
may subject violators to criminal, civil and/or administrative actions. Individuals using this computer system or any connect ed system, without
authority, or in excess of their authority, are subject to having all of their activities monitored and recorded by system personnel. In the course
of system maintenance, the activities of authorized users may also be monitored. Furthermore, law enforcement officials may be authorized to
access and collect evidence from this computer system. Anyone using this computer system expressly consents to such monitoring and is
advised that if such monitoring reveals possible evidence of criminal activity, system personnel may provide the evidence of such monitoring to
law enforcement officials. There is no right to privacy on this system.
Please report suspected violations or security problems to your Information Systems Security Officer.
22
PROMIS
Welcome!
Welcome!
PEPFAR Reporting & Organization Management Information System
2012-12-12
About PROMIS
Log-on
Request an
account
Submit a help
ticket
Log-On > I want to change my password
Change My Password [* required field]
PROMIS user name *
Current password *
New password *
Retype new password *
Change Password
On click Change Password button, a dialog
appears:
• Dialog text: “Your password is changed”
• Dialog button: “Okay”
On click Okay button in dialog, user returned
to Log-On page
WARNING: This is a United States Government computer system for use by authorized users only. Use by unauthorized persons or for personal
business is prohibited and constitutes a violation of 18 USC 1030 and other federal laws. Unauthorized access or use of this computer system
may subject violators to criminal, civil and/or administrative actions. Individuals using this computer system or any connect ed system, without
authority, or in excess of their authority, are subject to having all of their activities monitored and recorded by system personnel. In the course
of system maintenance, the activities of authorized users may also be monitored. Furthermore, law enforcement officials may be authorized to
access and collect evidence from this computer system. Anyone using this computer system expressly consents to such monitoring and is
advised that if such monitoring reveals possible evidence of criminal activity, system personnel may provide the evidence of such monitoring to
law enforcement officials. There is no right to privacy on this system.
Please report suspected violations or security problems to your Information Systems Security Officer.
23
PROMIS
Welcome!
Welcome!
PEPFAR Reporting & Organization Management Information System
2012-12-12
About PROMIS
Log-on
Request an
account
Submit a help
ticket
Log-On > I need my account unlocked
Unlock My Account [* required field]
PROMIS user name *
Your email address *
Note: Must match email associated with your PROMIS account
On click Unlock Account button, a dialog
appears:
• Dialog text: “Your account is unlocked”
• Dialog button: “Okay”
On click Okay button in dialog, user returned to
Log-On page
Unlock Account
WARNING: This is a United States Government computer system for use by authorized users only. Use by unauthorized persons or for personal
business is prohibited and constitutes a violation of 18 USC 1030 and other federal laws. Unauthorized access or use of this computer system
may subject violators to criminal, civil and/or administrative actions. Individuals using this computer system or any connect ed system, without
authority, or in excess of their authority, are subject to having all of their activities monitored and recorded by system personnel. In the course
of system maintenance, the activities of authorized users may also be monitored. Furthermore, law enforcement officials may be authorized to
access and collect evidence from this computer system. Anyone using this computer system expressly consents to such monitoring and is
advised that if such monitoring reveals possible evidence of criminal activity, system personnel may provide the evidence of such monitoring to
law enforcement officials. There is no right to privacy on this system.
Please report suspected violations or security problems to your Information Systems Security Officer.
24
PROMIS
Welcome!
Welcome!
PEPFAR Reporting & Organization Management Information System
2012-12-12
About PROMIS
Log-on
Request an
account
Submit a help
ticket
Please provide some information about yourself or intended account user [* required fields]
First Name *
Middle Initial
Last Name *
Email Address *
Note: Requests for U.S. Government employees MUST include a .gov email address
▼
Primary PEPFAR Country *
Note: Select only one Country ; users can add other PEPFAR Countries once they have a PROMIS account
▼
Primary PEPFAR Agency *
Note: Select only one Agency to approve initial PROMIS account request
▼
Organization *
Request Justification *
Please review & confirm the above information, type in the text shown in the image below, and then submit by clicking the Req uest Account button
Enter text from box above *
Organization drop-down list is filtered based on
the selected Primary PEPFAR Country and
Primary PEPFAR Agency.
Request Account
25
PROMIS
Welcome!
Welcome!
PEPFAR Reporting & Organization Management Information System
2012-12-12
About PROMIS
Log-on
Request an
account
Submit a help
ticket
Please provide some information about yourself or intended account user [* required fields]
First Name *
Email Address *
John
Middle Initial
J
Last Name *
Smith
[email protected]
Note: Requests for U.S. Government employees MUST include a .gov email address
Primary PEPFAR Country *
▼
Ethiopia
Note: Select only one Country ; users can add other PEPFAR Countries once they have a PROMIS account
Primary PEPFAR Agency *
U.S. Department of Health and Human Services / Centers for Disease Control and Prevention (HHS/CDC)
▼
Note: Select only one Agency to approve initial PROMIS account request
Organization *
U.S. Department of Health and Human Services / Centers for Disease Control and Prevention (HHS/CDC)
Request Justification *
Government Agency:
U.S. Department of Health and Human Services / Centers for Disease Control and Prevention (HHS/CDC)
U.S. Department of Health and Human Services / Centers for Disease Control and Prevention (HHS/CDC)
▼
Partner:
Abt Associates
African Palliative Care Association
Please review & confirm the above
information, type in the text shown in the image below, and then submit by clicking the Req uest Account button
Africare
Enter text from box above *
Request Account
Organization drop-down list is filtered based on
the selected Primary PEPFAR Country and
Primary PEPFAR Agency.
Organization drop-down list divided into
Government Agency section and a Partner
section
26
PROMIS
Welcome!
Welcome!
PEPFAR Reporting & Organization Management Information System
2012-12-12
About PROMIS
Log-on
Request an
account
Submit a help
ticket
Please provide the following information [* required fields]
Your Email Address *
Activity *
OU *
Issue *
Expenditures
▼
Tanzania
▼
I am unable to access my PROMIS user account
▼
I am unable to request a new PROMIS account
I am unable to access my existing PROMIS account
I would like to find out more about using PROMIS
Other
Comment *
Please review & confirm the above information, type in the text shown in the image below, and then submit by clicking the Sub mit Help Ticket button
Enter text from box above *
Submit Help Ticket
27
PROMIS EA R3
PRODUCT - About PROMIS [prelogin]
28
PROMIS
Welcome!
About PROMIS
PEPFAR Reporting & Organization Management Information System
2012-12-12
About PROMIS
Learn about
this site
Review site
legal info
Review privacy
statement
Purpose
• PROMIS is the PEPFAR Reporting and Organizational Management Information System
• PEPFAR is the President’s Emergency Plan For AIDS Relief
• PROMIS supports PEPFAR Program data collection, reporting and analysis for Country Teams and their Partners
PROMIS Development History
• The PEPFAR Tanzania Country Team sponsored the initial design, development & implementation of PROMIS in support of Semi -Annual/Annual Progress Reporting
(SAPR/APR) data collection, de-duplication, reporting & analysis
• The PEPFAR/Office of the Global AIDS Coordinator (OGAC) sponsored expansion of PROMIS functionality in support of the PEPFAR Expenditure Analysis reporting
initiative
Site Audience
• This site supports U.S. Government Country Team users in foreign nations to include:
o The U.S. Department of Defense (DoD)
o The U.S. Department of State (DoS)
o The U.S. Health and Human Services Centers for Disease Control and Prevention (HSS/CDC)
o The Peace Corps
o The U.S. Agency for International Development (USAID)
• This site also supports U.S. Government Partners assisting in accomplishing PEPFAR Program goals to include:
o Prime Partners under contract to a U.S. Agency and their Sub-Partners
o Non-Government Organizations (NGOs) receiving U.S. grants or matching funds
o Facilities providing in-Country health services
o International health organizations
o National Ministries of Health and Development
Site access
• This site is only accessible via HyperText Transmission Protocol Secure (HTTPS) channels
Site Operations & Management
• CTC, Inc. has responsibility for the day-to-day operation of the PROMIS production web site
• Northrop Grumman Information Systems, Public Health Division has responsibility for maintaining the PROMIS application and th is associated web site
Site Access Technical Requirements
•This site has been tested to operate properly with the following browsers; results using browsers other than these cannot be guaranteed:
o Windows: Internet Explorer 6.0+, Firefox 3.5+
o Mac OS X: Firefox 3.5+
29
PROMIS
Welcome!
About PROMIS
PEPFAR Reporting & Organization Management Information System
2012-12-12
About PROMIS
Learn about
this site
Review site
legal info
Review privacy
statement
Terms of Use
By accessing, browsing, or using this website, you acknowledge that you have read, understood, and agree to be bound by these terms and to comply with all applicable
laws and regulations.
Warning
This is a United States Government Computer network for use by authorized users only. Use by unauthorized persons, for person al business is prohibited and constitutes a
violation of 18 USC 1030 and other federal laws. Unauthorized access or use of this computer system may subject violators to criminal, civil and/or administrative actions.
Individuals using this computer network or any connected system, without authority, or in excess of their authority are subject to having all of their activities monitored
and recorded by system personnel. In the course of monitoring individuals improperly using this system, or in the course of s ystem maintenance, the activities of
authorized users may also be monitored. Furthermore, law enforcement officials may be authorized to access and collect eviden ce from this system. Anyone using this
system expressly consents to such monitoring and is advised that if such monitoring reveals possible evidence of criminal activity, system personnel may provide the
evidence of such monitoring to law enforcement officials There is no right to privacy on this system. Please report suspected violations or security problems to your
Information Systems Security Officer.
Disclaimer of Warranty
Use of this site is at your sole risk. All materials, information, products, software, programs, and services are provided "a s is," with no warranties or guarantees
whatsoever. PROMIS expressly disclaims to the fullest extent permitted by law all express, implied, statutory, and other warr anties, guarantees, or representations,
including, without limitation, the warranties of merchantability, fitness for a particular purpose, and non -infringement of proprietary and intellectual property rights.
Without limitation, PROMIS makes no warranty or guarantee that this website will be uninterrupted, timely, secure, or error -free. You understand and agree that if you
download or otherwise obtain materials, information, products, software, programs, or services, you do so at your own discret ion and risk and that you will be solely
responsible for any damages that may result, including loss of data or damage to your computer system.
Limitation of Liability
In no event will PROMIS be liable to any party for any direct, indirect, incidental, special, exemplary or consequential dama ges of any type whatsoever related to or arising
from this web site or any use of this web site, or for the use, uploading or downloading of, or access to, any materials, inf ormation, products, or services, including,
without limitation, loss of goodwill, any lost profits, business interruption, lost savings or loss of programs or other data or any other intangible loss, even if PROMIS is
expressly advised of the possibility of such damages. This exclusion and waiver of liability applies to all causes of action, whether based on contract, warranty, tort, or any
other legal theories.
Exclusions and Limitations
Some jurisdictions do not allow the exclusion of certain warranties or the limitation or exclusion of liability for certain d amages. Accordingly, some of the above disclaimers
and limitations of liability may not apply to you. To the extent that PROMIS may not disclaim any implied warranty or limits its liability, as a matter of applicable law, the
scope and duration of such warranty and the extent of PROMIS liability shall be the minimum permitted under such applicable l aw.
Copyright Notice
30
PROMIS
Welcome!
About PROMIS
PEPFAR Reporting & Organization Management Information System
2012-12-12
About PROMIS
Learn about
this site
Review site
legal info
Review privacy
statement
DS-4213 PRESIDENT’S EMERGENY PLAN FOR AIDS RELIEF (PEPFAR) PROGRAM EXPENDITURES
[ OMB No. 1405-0208; OMB approval expires 11/05/2014; Burden-24 hours ]
Public reporting burden for collection of this information is estimated to average 24 hours per response, including time requ ired for searching existing data sources,
gathering the necessary documentation, providing the information and/or documents required, and reviewing the final collectio n. You do not have to supply this
information unless this collection displays a currently valid OMB control number. If you have comments on the accuracy of th is burden estimate and/or recommendations
for reducing it, please send them to: Office of the US Global AIDS Coordinator (S/GAC) U.S. Department of State, SA-29, 2nd Floor, Washington, DC 20522-2920.
PERSONAL INFORMATION
This site is only accessible to authorized PROMIS users with an assigned user identifier and associated password. All transmi ssions to and from the PROMIS application are
protected and secured via SSL encryption. PROMIS tracks and associates the following information with each user:
• User name (to ensure a user is uniquely identified within PROMIS)
• User operating unit (to limit data access to only those Countries in PROMIS associated with your PROMIS account)
• User organization (to limit access to only those elements of PROMIS data relevant to your organization)
• User email address (to support user notifications such as a notice for a required password change, a notice to review the site terms of use, etc.)
• User roles & privileges (used to further limit access to only those PROMIS functional capabilities and elements of PROMIS dat a that are relevant to your role
within your organization)
• Each user log-on session to include log-in time and log-out time (to assess the appropriateness of your access to the PROMIS web site)
• Each PROMIS data element entered, updated, or deleted by you in the course of your interactions with PROMIS (to track PROMIS data change history, to assess
inappropriate PROMIS data changes, and to provide a means to identify data that may need to be corrected at a future date)
The PROMIS hosting services provider also tracks information to support site performance to include:
• The browser used when accessing PROMIS
• The time & date of each visit to the PROMIS log-in page
• The PROMIS web pages visited
• The address of the web site visited immediately prior to visiting the PROMIS web site
• Any malicious actions against the PROMIS web service.
Your information will not be disclosed, given, sold, or transferred unless required for law enforcement or otherwise required by law. The PROMIS website is maintained by
the U.S. Government and is protected by various provisions of Title 18, U.S. Code. Violations of Title 18 are subject to crim inal prosecution in Federal court.
USE OF COOKIES
When interacting with the PROMIS website, the PROMIS website maintains both session -based and persistent "cookies" on your brows er. PROMIS session-based cookies
store text information temporarily in your computer's random access memory (RAM) while you are using PROMIS. When you close y our web browser, these cookies are
removed. PROMIS persistent cookies store information for a longer period and are used to identify returning PROMIS users.
HIPAA PRIVACY RULE NOTICE
31
The PROMIS website does not collect or maintain individually identifiable Protected Health Information (PHI). While PEPFAR Pa rtners may have access to such information
PROMIS EA R3
PRODUCT – Home [post-login]
32
PROMIS
Home
Home
Operating Unit
Participation
SAPR/APR
View my
dashboard
2012-12-12
U.S. Department of Health and Human Services / Centers for Disease
Control and Prevention (HHS/CDC)
Expenditure
Request profile
update
System Management
Request new
access rights
▼
Tanzania
Submit a new
account request
Reporting Cycle
Help Center
JSmith profile
About PROMIS
Log-out
Submit a help
ticket
▼
2013 SAPR
Current Data Quality Reports:
Partner: Mechanism
Columbia University: Columbia [New83] (12033)
Deloitte: TUNAJALI (11031 <- 9984)
University of Washington: I-TECH (13055 <- 9903)
Window Internet Explorer
As-Of Date
Type
2013-10-15
2012-10-10
2013-10-10
PDF
PDF
PDF
▲
X
File for Download:
▼
Columbia University: Columbia [New83] (12033).pdf
Open
Save As …
Cancel
This is the default page for user on log-on
The address of this web page is: https://pepfarpromis.net/PROMIS ... state = Logged On
33
U.S. Department of Health and Human Services / Centers for Disease
Control and Prevention (HHS/CDC)
PROMIS
Home
Home
SAPR/APR
View my
dashboard
Email Address
Expenditure
Request profile
update
Request new
access rights
System Management
Submit a new
account request
Help Center
2012-12-12
JSmith profile
About PROMIS
Log-out
Submit a help
ticket
[email protected]
Note: U.S. Government employees MUST provide a .gov email address
Default log-on page
▼
Home
Please review & confirm the above information, and then update by clicking the update Profile button
Request Profile update
When clicked, PROMIS updates
user information and sends user
a confirmation via email (to both
old and new email addresses if
not the same)
List matches list of Go links & sub-links
available to user:
Home
SAPR/APR: Reporting
Expenditure: Reporting
SAPR/APR: De-Duplication
…
List contents filtered based on user role(s)
This page
accessible via
this link from any
page when
logged on to
PROMIS
34
U.S. Department of Health and Human Services / Centers for Disease
Control and Prevention (HHS/CDC)
PROMIS
Home
Home
SAPR/APR
View my
dashboard
Expenditure
Request profile
update
System Management
Request new
access rights
Submit a new
account request
Help Center
2012-12-12
JSmith profile
About PROMIS
Log-out
Submit a help
ticket
Please identify new PROMIS access right requested for your user account; please submit separate request for each new right [* required fields]
Access a new Country (or remove current access for a Country)
Country *
▼
Approver *
▼
Access a new PROMIS module (or remove current module)
Module *
▼
For this Country … *
▼
… I Need To … *
View Results Only
View & Enter Results
View , Enter & Submit Results
View & Approve / Reject Submission
Administer Module
… For These Mechanisms*
▼
Approver *
▼
Request Justification *
Request New Access Right
All option text initially
grayed out when
35
navigating to this page
U.S. Department of Health and Human Services / Centers for Disease
Control and Prevention (HHS/CDC)
PROMIS
Home
Home
SAPR/APR
View my
dashboard
Expenditure
Request profile
update
System Management
Request new
access rights
Submit a new
account request
Help Center
2012-12-12
JSmith profile
About PROMIS
Log-out
Submit a help
ticket
Please identify new PROMIS access right requested for your user account; please submit separate request for each new right [* required fields]
X
Access a new Country (or remove current access for a Country)
Country *
▼
< select a Country >
Ethiopia
< select Approver >
Kenya
Mozambique
Access a new PROMIS Namibia
module
Nigeria
add
add
add
remove
add
Approver *
▼
Module *
▼
For this Country … *
▼
… I Need To … *
View Results Only
View & Enter Results
View , Enter & Submit Results
View & Approve / Reject Submission
Administer Module
… For These Mechanisms*
▼
Approver *
▼
User cannot select an Approver until they select a Country; Country dropdown list includes all active PROMIS Countries; drop-down list indicates
whether Country is available to either ‘add’ (user does not currently have
access to the Country) or ‘remove’ (user currently has access to Country)
Request Justification *
Request New Access Right
36
U.S. Department of Health and Human Services / Centers for Disease
Control and Prevention (HHS/CDC)
PROMIS
Home
Home
SAPR/APR
View my
dashboard
Expenditure
Request profile
update
System Management
Request new
access rights
Submit a new
account request
Help Center
2012-12-12
JSmith profile
About PROMIS
Log-out
Submit a help
ticket
Please identify new PROMIS access right requested for your user account; please submit separate request for each new right [* required fields]
X
Access a new Country (or remove current access for a Country)
Country *
Approver *
Kenya
▼
add
▼
< select Approver >
Mary Jones – HHS/CDC
Access a new PROMIS Kenya
moduleSmith - USAID
Henry
Jacqui Wilson – State/AF
Module *
▼
For this Country … *
▼
… I Need To … *
View Results Only
View & Enter Results
View , Enter & Submit Results
View & Approve / Reject Submission
Administer Module
… For These Mechanisms*
▼
Approver *
▼
Request Justification *
Request New Access Right
Approver drop-down list is
Country-specific
37
U.S. Department of Health and Human Services / Centers for Disease
Control and Prevention (HHS/CDC)
PROMIS
Home
Home
SAPR/APR
View my
dashboard
Expenditure
Request profile
update
System Management
Request new
access rights
Submit a new
account request
Help Center
2012-12-12
JSmith profile
About PROMIS
Log-out
Submit a help
ticket
Please identify new PROMIS access right requested for your user account; please submit separate request for each new right [* required fields]
Access a new Country (or remove current access for a Country)
X
Country *
▼
Approver *
▼
Access a new PROMIS module (or remove current module)
Module *
For this Country … *
… I Need To … *
▼
< select a PROMIS module >
SAPR/APR: Reporting
Kenya
Expenditure: Reporting
View Results Only
remove
add
View & Enter Results
▼
View , Enter & Submit Results
… For These Mechanisms*
▼
Approver *
▼
Request Justification *
Request New Access Right
• User can only select one checkbox at a time; if one is checked
&user clicks other, uncheck checked item & check clicked item
• Module drop-down is limited based on whether or not user has a
.gov email address (see next slide)
• User can only select Approver once Module, I Need To … and …For
These Mechanisms entries completed
38
Module Drop-Down Menu Items
Module Appears in Drop Down If …
Module
SAPR/APR: Reporting
Partner (non-.gov
email)
USG (.gov email)
X
X
SAPR/APR: De-Duplication
X
SAPR/APR: Table Edit
X
SAPR/APR: Country Workflow
X
Expenditure: Reporting
X
X
Expenditure: Table Edit
X
Expenditure: Country Workflow
X
System Management: Table Edit
X
System Management: User Accounts
X
39
Home
Home
SAPR/APR
View my
dashboard
2012-12-12
U.S. Department of Health and Human Services / Centers for Disease
Control and Prevention (HHS/CDC)
PROMIS
Expenditure
Request profile
update
System Management
Request new
access rights
Submit a new
account request
Help Center
JSmith profile
About PROMIS
Log-out
Submit a help
ticket
Please identify new PROMIS access right requested for your user account; please submit separate request for each new right [* required fields]
Access a new Country (or remove current access for a Country)
X
Country *
▼
Approver *
▼
Access a new PROMIS module (or remove current module)
Module *
For this Country … *
… I Need To … *
… For These Mechanisms*
Approver *
Expenditure: Reporting
▼
Kenya
▼
View Results Only
View & Enter Results
View , Enter & Submit Results
View & Approve / Reject Submission
▼
< select Mechanism(s) to add or remove >
Kenya: HHS/CDC
□ Abt Associates: Mechanism Name 1
□ Abt Associates: Mechanism Name 2
Kenya: USAID
□ Abt Associates: Mechanism Name 3
Administer Module
select all
add
add
select all
remove
▼
Request Justification *
Request New Access Right
• Mechanism drop-down list filtered by selected Country & sorted
by Funding Agency
• User can select multiple mechanisms from the drop-down list
• ‘add/remove’ noted based on whether user already has access
to Mechanism
• User can ‘select all’ to select all mechanism for an Agency40
U.S. Department of Health and Human Services / Centers for Disease
Control and Prevention (HHS/CDC)
PROMIS
Home
Home
SAPR/APR
View my
dashboard
Expenditure
Request profile
update
System Management
Request new
access rights
Submit a new
account request
Help Center
2012-12-12
JSmith profile
About PROMIS
Log-out
Submit a help
ticket
Please identify new PROMIS access right requested for your user account; please submit separate request for each new right [* required fields]
Access a new Country (or remove current access for a Country)
X
Country *
▼
Approver *
▼
Access a new PROMIS module (or remove current module)
Module *
For this Country … *
… I Need To … *
… For These Mechanisms*
Expenditure: Reporting
▼
Kenya
▼
View Results Only
View & Enter Results
View , Enter & Submit Results
View & Approve / Reject Submission
Administer Module
▼
2 of 3 selected
▼
Approver *
Mary Jones – HHS/CDC
Kenya
Henry Smith - USAID
Jacqui Wilson – State/AF
Request Justification *
Request New Access Right
Approver drop-down list is
Country-specific
41
Home
Home
SAPR/APR
View my
dashboard
2012-12-12
U.S. Department of Health and Human Services / Centers for Disease
Control and Prevention (HHS/CDC)
PROMIS
Expenditure
Request profile
update
System Management
Request new
access rights
Submit a new
account request
Help Center
JSmith profile
About PROMIS
Log-out
Submit a help
ticket
Please identify new PROMIS access right requested for your user account; please submit separate request for each new right [* required fields]
Access a new Country (or remove current access for a Country)
X
Country *
▼
Approver *
▼
Access a new PROMIS module (or remove current module)
Module *
For this Country … *
… I Need To … *
… For These Mechanisms*
Approver *
Request Justification *
Expenditure: Reporting
▼
Kenya
▼
View Results Only
View & Enter Results
View , Enter & Submit Results
View & Approve / Reject Submission
Administer Module
2 of 3 selected
▼
Henry Smith - USAID
▼
Designated as data entry person for these mechanisms
Request New Access Right
When user clicks Request New Access
Right button, email notification sent to
selected Approver via PROMIS
42
PROMIS EA R3
PRODUCT - About PROMIS [postlogin]
43
PROMIS
Home
About PROMIS
SAPR/APR
Learn about
this site
2012-12-12
U.S. Department of Health and Human Services / Centers for Disease
Control and Prevention (HHS/CDC)
Expenditure
Review site
legal info
System Management
Help Center
JSmith profile
About PROMIS
Log-out
Review privacy
statement
Purpose
• PROMIS is the PEPFAR Reporting and Organizational Management Information System
• PEPFAR is the President’s Emergency Plan For AIDS Relief
• PROMIS supports PEPFAR Program data collection, reporting and analysis for Country Teams and their Partners
PROMIS Development History
• The PEPFAR Tanzania Country Team sponsored the initial design, development & implementation of PROMIS in support of Semi -Annual/Annual Progress Reporting
(SAPR/APR) data collection, de-duplication, reporting & analysis
• The PEPFAR/Office of the Global AIDS Coordinator (OGAC) sponsored expansion of PROMIS functionality in support of the PEPFAR Expenditure Analysis reporting
initiative
Site Audience
• This site supports U.S. Government Country Team users in foreign nations to include:
o The U.S. Department of Defense (DoD)
o The U.S. Department of State (DoS)
o The U.S. Health and Human Services Centers for Disease Control and Prevention (HSS/CDC)
o The Peace Corps
o The U.S. Agency for International Development (USAID)
• This site also supports U.S. Government Partners assisting in accomplishing PEPFAR Program goals to include:
o Prime Partners under contract to a U.S. Agency and their Sub-Partners
o Non-Government Organizations (NGOs) receiving U.S. grants or matching funds
o Facilities providing in-Country health services
o International health organizations
o National Ministries of Health and Development
Site access
• This site is only accessible via HyperText Transmission Protocol Secure (HTTPS) channels
Site Operations & Management
• CTC, Inc. has responsibility for the day-to-day operation of the PROMIS production web site
• Northrop Grumman Information Systems, Public Health Division has responsibility for maintaining the PROMIS application and th is associated web site
Site Access Technical Requirements
•This site has been tested to operate properly with the following browsers; results using browsers other than these cannot be guaranteed:
o Windows: Internet Explorer 6.0+, Firefox 3.5+
o Mac OS X: Firefox 3.5+
44
PROMIS
Home
About PROMIS
U.S. Department of Health and Human Services / Centers for Disease
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Terms of Use
By accessing, browsing, or using this website, you acknowledge that you have read, understood, and agree to be bound by these terms and to comply with all applicable
laws and regulations.
Warning
This is a United States Government Computer network for use by authorized users only. Use by unauthorized persons, for person al business is prohibited and constitutes a
violation of 18 USC 1030 and other federal laws. Unauthorized access or use of this computer system may subject violators to criminal, civil and/or administrative actions.
Individuals using this computer network or any connected system, without authority, or in excess of their authority are subject to having all of their activities monitored
and recorded by system personnel. In the course of monitoring individuals improperly using this system, or in the course of s ystem maintenance, the activities of
authorized users may also be monitored. Furthermore, law enforcement officials may be authorized to access and collect eviden ce from this system. Anyone using this
system expressly consents to such monitoring and is advised that if such monitoring reveals possible evidence of criminal activity, system personnel may provide the
evidence of such monitoring to law enforcement officials There is no right to privacy on this system. Please report suspected violations or security problems to your
Information Systems Security Officer.
Disclaimer of Warranty
Use of this site is at your sole risk. All materials, information, products, software, programs, and services are provided "a s is," with no warranties or guarantees
whatsoever. PROMIS expressly disclaims to the fullest extent permitted by law all express, implied, statutory, and other warr anties, guarantees, or representations,
including, without limitation, the warranties of merchantability, fitness for a particular purpose, and non -infringement of proprietary and intellectual property rights.
Without limitation, PROMIS makes no warranty or guarantee that this website will be uninterrupted, timely, secure, or error -free. You understand and agree that if you
download or otherwise obtain materials, information, products, software, programs, or services, you do so at your own discret ion and risk and that you will be solely
responsible for any damages that may result, including loss of data or damage to your computer system.
Limitation of Liability
In no event will PROMIS be liable to any party for any direct, indirect, incidental, special, exemplary or consequential dama ges of any type whatsoever related to or arising
from this web site or any use of this web site, or for the use, uploading or downloading of, or access to, any materials, inf ormation, products, or services, including,
without limitation, loss of goodwill, any lost profits, business interruption, lost savings or loss of programs or other data or any other intangible loss, even if PROMIS is
expressly advised of the possibility of such damages. This exclusion and waiver of liability applies to all causes of action, whether based on contract, warranty, tort, or any
other legal theories.
Exclusions and Limitations
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and limitations of liability may not apply to you. To the extent that PROMIS may not disclaim any implied warranty or limits its liability, as a matter of applicable law, the
scope and duration of such warranty and the extent of PROMIS liability shall be the minimum permitted under such applicable l aw.
Copyright Notice
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PROMIS
Home
About PROMIS
U.S. Department of Health and Human Services / Centers for Disease
Control and Prevention (HHS/CDC)
SAPR/APR
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2012-12-12
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statement
DS-4213 PRESIDENT’S EMERGENY PLAN FOR AIDS RELIEF (PEPFAR) PROGRAM EXPENDITURES
[ OMB No. 1405-0208; OMB approval expires 11/05/2014; Burden-24 hours ]
Public reporting burden for collection of this information is estimated to average 24 hours per response, including time requ ired for searching existing data sources,
gathering the necessary documentation, providing the information and/or documents required, and reviewing the final collectio n. You do not have to supply this
information unless this collection displays a currently valid OMB control number. If you have comments on the accuracy of th is burden estimate and/or recommendations
for reducing it, please send them to: Office of the US Global AIDS Coordinator (S/GAC) U.S. Department of State, SA-29, 2nd Floor, Washington, DC 20522-2920.
PERSONAL INFORMATION
This site is only accessible to authorized PROMIS users with an assigned user identifier and associated password. All transmi ssions to and from the PROMIS application are
protected and secured via SSL encryption. PROMIS tracks and associates the following information with each user:
• User name (to ensure a user is uniquely identified within PROMIS)
• User operating unit (to limit data access to only those Countries in PROMIS associated with your PROMIS account)
• User organization (to limit access to only those elements of PROMIS data relevant to your organization)
• User email address (to support user notifications such as a notice for a required password change, a notice to review the site terms of use, etc.)
• User roles & privileges (used to further limit access to only those PROMIS functional capabilities and elements of PROMIS dat a that are relevant to your role
within your organization)
• Each user log-on session to include log-in time and log-out time (to assess the appropriateness of your access to the PROMIS web site)
• Each PROMIS data element entered, updated, or deleted by you in the course of your interactions with PROMIS (to track PROMIS data change history, to assess
inappropriate PROMIS data changes, and to provide a means to identify data that may need to be corrected at a future date)
The PROMIS hosting services provider also tracks information to support site performance to include:
• The browser used when accessing PROMIS
• The time & date of each visit to the PROMIS log-in page
• The PROMIS web pages visited
• The address of the web site visited immediately prior to visiting the PROMIS web site
• Any malicious actions against the PROMIS web service.
Your information will not be disclosed, given, sold, or transferred unless required for law enforcement or otherwise required by law. The PROMIS website is maintained by
the U.S. Government and is protected by various provisions of Title 18, U.S. Code. Violations of Title 18 are subject to crim inal prosecution in Federal court.
USE OF COOKIES
When interacting with the PROMIS website, the PROMIS website maintains both session -based and persistent "cookies" on your brows er. PROMIS session-based cookies
store text information temporarily in your computer's random access memory (RAM) while you are using PROMIS. When you close y our web browser, these cookies are
removed. PROMIS persistent cookies store information for a longer period and are used to identify returning PROMIS users.
HIPAA PRIVACY RULE NOTICE
46
The PROMIS website does not collect or maintain individually identifiable Protected Health Information (PHI). While PEPFAR Pa rtners may have access to such information
PROMIS EA R3
SUB-PRODUCT – EXPENDITURE:
REPORTING
47
Home
Expenditure
Expenditure:
Reporting
Operating Unit
Status
Agency
FW
1
View my
mechanisms
2012-12-12
U.S. Department of Health and Human Services / Centers for Disease
Control and Prevention (HHS/CDC)
PROMIS
Help Center
View my
upload history
JSmith profile
About PROMIS
View my
reports
View
guidance
Tanzania
▼
Reporting Cycle
All
▼
Organization Role
HHS/CDC
▼
Mechanism
Organization
Role
Log-out
Download blank
template
Submit a help
ticket
2013 Expenditure
▼
Funding Agency
▼
Status
Actions
Select Defaults
Manage
Data Via
Pre-Populated
Template
Abt As s ociates: Ca re Services [21330 <- 1207]
Funding Agency
Not Sta rted
Vi ew
Fi l e Web Get Template ▲
Funding Agency
Pending
Vi ew Check Submit Draft
Fi l e Web Get Template
Fi l e Web Get Template
2
F
Aca demy for Educational Development: Expanded PMTCT (20334 <- 2398)
3
W
Aca demy for Educational Development : Pa thways to Health (10674 <- 9945) Funding Agency
Submi tted Draft
Vi ew Check Submit Final
4
F
ADCI/VOCA : New Health Initiative (15044 <- 7845)
Funding Agency
Submi tted Final
Vi ew Check Accept Redo Fi l e Web Get Template
5
F
Ado Uni versity : Health Tanzania (17653 <- 6439)
Funding Agency
Submi tted Final
Vi ew Check Accept Redo Fi l e Web Get Template
6
W
Ado Uni versity: Da r es Salaam Care Providers Tra ining (16540 <- 7329)
Funding Agency
Pending
Vi ew Check Submit Draft
Fi l e Web Get Template
7
AECOM-USA : Some Mechanism Name (12345 <-1223)
Funding Agency
Not Sta rted
Vi ew
Fi l e Web Get Template
8
AECOM-USA: Some Other Mechanism Name (123456<-1224)
Funding Agency
Not Sta rted
Vi ew
Fi l e Web Get Template
Afri ca n Field Epidemiology Network: Another Mechanism Name (22345 <-22 Funding Agency
Pending
Vi ew Check Submit Draft
Fi l e Web Get Template
10 FW
Afri ca n Medical a nd Research Foundation: Yet Another Mechanism Name (2 Funding Agency
Pending
Vi ew Check Submit Draft
Fi l e Web Get Template
11
F
Afri ca n Medical a nd Research Foundation : This Mechanism Name (34345 <- Funding Agency
Pending
Vi ew Check Submit Draft
Fi l e Web Get Template
12
F
Pa rtner A: Thi s Mechanism Name (345 <- 1)
Funding Agency
Pending
Vi ew Check Submit Draft
Fi l e Web Get Template
13
F
Pa rtner B: This Mechanism Name (344 <- 2)
Funding Agency
Pending
Vi ew Check Submit Draft
Fi l e Web Get Template
14
F
Pa rtner C: Thi s Mechanism Name (343<- 3)
Funding Agency
Pending
Vi ew Check Submit Draft
Fi l e Web Get Template
15
F
Pa rtner D: This Mechanism Name (3434 <- 4)
Funding Agency
Pending
Vi ew Check Submit Draft
Fi l e Web Get Template
16
F
Pa rtner E: This Mechanism Name (3435 <- 5)
Funding Agency
Pending
Vi ew Check Submit Draft
Fi l e Web Get Template
17
F
Pa rtner F: This Mechanism Name (3433 <- 6)
Funding Agency
Pending
Vi ew Check Submit Draft
Fi l e Web Get Template
▼
48
9
F
Home
Expenditure
Expenditure:
Reporting
Operating Unit
Status
Agency
FW
1
View my
mechanisms
2012-12-12
U.S. Department of Health and Human Services / Centers for Disease
Control and Prevention (HHS/CDC)
PROMIS
Help Center
View my
upload history
JSmith profile
About PROMIS
View my
reports
View
guidance
Tanzania
▼
Reporting Cycle
All
▼
Organization Role
HHS/CDC
▼
Mechanism
Organization
Role
Log-out
Download blank
template
Submit a help
ticket
2013 Expenditure
▼
Funding Agency
▼
Status
Actions
Select Defaults
Manage
Data Via
Pre-Populated
Template
Abt As s ociates: Ca re Services [21330 <- 1207]
Funding Agency
Not Sta rted
Vi ew
Fi l e Web Get Template ▲
Funding Agency
Pending
Vi ew Check Submit Draft
Fi l e Web Get Template
Fi l e Web Get Template
2
F
Aca demy for Educational Development: Expanded PMTCT (20334 <- 2398)
3
W
Aca demy for Educational Development : Pa thways to Health (10674 <- 9945) Funding Agency
Submi tted Draft
Vi ew Check Submit Final
4
F
ADCI/VOCA : New Health Initiative (15044 <- 7845)
Funding Agency
Submi tted Final
Vi ew Check Accept Redo Fi l e Web Get Template
5
F
Ado Uni versity : Health Tanzania (17653 <- 6439)
Funding Agency
Submi tted Final
Vi ew Check Accept Redo Fi l e Web Get Template
6
W
Ado Uni versity: Da r es Salaam Care Providers Tra ining (16540 <- 7329)
Funding Agency
Pending
Vi ew Check Submit Draft
Fi l e Web Get Template
7
AECOM-USA : Some Mechanism Name (12345 <-1223)
Funding Agency
Not Sta rted
Vi ew
Fi l e Web Get Template
8
AECOM-USA: Some Other Mechanism Name (123456<-1224)
Funding Agency
Not Sta rted
Vi ew
Fi l e Web Get Template
9
F
10 FW
11
F
Afri ca n Field
Epidemiology
Another Mechanism
Name&
(22345
<-22
Funding
Agency button
Pendingclicked): Vi ew Check Submit Draft Fi l e Web Get Template
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is