Exchange Programs Alumni Website Registration

Forms and Documents

Document Name	Status
Form DS-7006 Exchange Programs Alumni Website Registration Form and Instruction	Modified
Final - Legal Authorities (Hyperlinked List).docx Supplementary Document	2017-02-02
Final - Support Statement (DS-7006).doc Supporting Statement A	2017-02-02

IC Document Collections

IC ID	Document Title	Status
195000	Exchange Programs Alumni Website Registration Form and Instruction	Modified

ICR Details

OMB Control No: 1405-0192	ICR Reference No: 201702-1405-003
Status: Historical Active	Previous ICR Reference No: 201312-1405-001
Agency/Subagency: STATE/AFA	Agency Tracking No:
Title: Exchange Programs Alumni Website Registration
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 03/06/2017
	Date Received in OIRA: 02/02/2017
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	03/31/2020	36 Months From Approved	03/31/2017
Responses	46,000	0	20,000
Time Burden (Hours)	2,200	0	3,333
Cost Burden (Dollars)	0	0	0

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Abstract: The International Exchange Alumni website requires information to process users' voluntary request for participation in the International Exchange Alumni website. Other than contact and exchange program information, which is required for website registration, all other information is provided on a voluntary basis. Participants also have the option of restricting access to their information. Respondents to this registration form are U.S. government-sponsored exchange program participants and alumni. Alumni Affairs collects data from users to not only verify their status or participation in a program, but also to help alumni network with one another and aid embassy staff in their alumni outreach.

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Authorizing Statute(s): US Code: 22 USC 2451 Name of Law: Mutual Educational and Cultural Exchange Act of 1961 (the Fulbright-Hays Act)
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	81 FR 76685	11/03/2016
30-day Notice:	Federal Register Citation:	Citation Date:
	82 FR 9105	02/02/2017
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
Exchange Programs Alumni Website Registration	DS-7006	Alumni Registration

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	46,000	20,000	0	26,000	0	0
Annual Time Burden (Hours)	2,200	3,333	0	-1,133	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: 15. The burden changes indicated are associated with an increased number of alumni joining the website as compared to when initial collection approval was sought, as well as a procedural change in registration for the majority of alumni. In the initial approval, burden was estimated at 3,167 hours, based on 19,000 alumni joining the site with a burden of 10 minutes each. Burden for the year September 1, 2015 – August 31, 2016 would have been approximately 7,666 hours, based on the number of individuals that joined the site during that time (approximately 46,000). However, with increased registration by automation conducted by staff in the ECA Alumni Affairs Office for the majority of alumni using the site, rather than manual registration on the part of the alumni, burden was reduced to just 2,200 hours.

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Annual Cost to Federal Government: $8,250

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 02/02/2017

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