Exchange Programs Alumni Website Registration

Forms and Documents

Document Name	Status
Form DS-7006 Exchange Programs Alumni Website Registration Form and Instruction	Modified
Legal Authorities.docx Supplementary Document	2020-03-30
Final - Supporting Statement - 1405-0192.docx Supporting Statement A	2020-03-30

IC Document Collections

IC ID	Document Title	Status
195000	Exchange Programs Alumni Website Registration Form and Instruction	Modified

ICR Details

OMB Control No: 1405-0192	ICR Reference No: 202003-1405-005
Status: Active	Previous ICR Reference No: 201702-1405-003
Agency/Subagency: STATE/AFA	Agency Tracking No:
Title: Exchange Programs Alumni Website Registration
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 07/07/2020
	Date Received in OIRA: 03/30/2020
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	07/31/2023	36 Months From Approved	07/31/2020
Responses	25,000	0	46,000
Time Burden (Hours)	1,367	0	2,200
Cost Burden (Dollars)	0	0	0

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Abstract: The International Exchange Alumni website requires information to process users' voluntary request for participation in the International Exchange Alumni website. Other than contact and exchange program information, which is required for website registration, all other information is provided on a voluntary basis. Participants also have the option of restricting access to their information. Respondents to this registration form are U.S. government-sponsored exchange program participants and alumni. Alumni Affairs collects data from users to not only verify their status or participation in a program, but also to help alumni network with one another and aid embassy staff in their alumni outreach.

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Authorizing Statute(s): US Code: 22 USC 2451 Name of Law: Mutual Educational and Cultural Exchange Act of 1961 (the Fulbright-Hays Act)
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	85 FR 3740	01/22/2020
30-day Notice:	Federal Register Citation:	Citation Date:
	85 FR 17613	03/30/2020
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
Exchange Programs Alumni Website Registration	DS-7006	Alumni Registration

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	25,000	46,000	0	-21,000	0	0
Annual Time Burden (Hours)	1,367	2,200	0	-833	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: The decreased burden for respondents activating accounts in the International Exchange Alumni network is due to a decreased number of alumni joining the website as compared to the last approval. The increased burden on the federal government is due to an increased number of requests for accounts during a 3-week period leading up to a small grants competition. The staff member is responsible for uploading alumni information to the International Exchange Alumni website to trigger an email inviting alumni to activate their account, responding to account inquiries on email, verifying alumni information to finalize the account, and working with the website developer to maintain the online system.

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Annual Cost to Federal Government: $16,286

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 03/30/2020

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