Workforce Innovation and Opportunity Act Joint Quarterly Narrative Progress Report

Forms and Documents

Document Name	Status
Form ETA-9179 Data Validation - SCSEP Grantees, Private Sector Form and Instruction	New
Form ETA-9179 Data Validation - SCSEP Grantees, State, Local, or Tribal Government Form and Instruction	New
Form ETA-9179 YB Grantees, Private Sector Form and Instruction	New
Form ETA-9179 YB Grantees, State, Local or Tribal Governments Form and Instruction	New
Form ETA-9179 SCSEP Grantees, Private Sector Form and Instruction	New
Form ETA-9179 SCSEP Grantees, State, Local or Tribal Governments Form and Instruction	New
Form ETA-9179 REO Youth & Adult Grantees, Private Sector Form and Instruction	New
Form ETA-9179 REO Youth & Adult Grantees, State, Local or Tribal Governments Form and Instruction	New
Form ETA-9179 NFJP Grantees, Private Sector Form and Instruction	New
Form ETA-9179 NFJP Grantees, State, Local or Tribal Governments Form and Instruction	New
Form ETA-9179 H-1B Grantees, Private Sector Form and Instruction	New
Form ETA-9179 H-1B Grantees, State, Local or Tribal Governments Form and Instruction	New
Form ETA-9179 DWG Grantees, Private Sector Form and Instruction	New
Form ETA-9179 DWG Grantees, State, Local or Tribal Governments Form and Instruction	New
1205-0448 Supporting Statement Part B_FINAL 10.17.17.docx Supporting Statement B	2017-10-17
1205-0448 Supporting Statement Part A_FINAL 10.17.17.docx Supporting Statement A	2017-10-17

IC Document Collections

IC ID	Document Title	Status
228670	Data Validation - SCSEP Grantees, Private Sector Form and Instruction	New
228669	Data Validation - SCSEP Grantees, State, Local, or Tribal Government Form and Instruction	New
227696	YB Grantees, Private Sector Form and Instruction	New
227695	YB Grantees, State, Local or Tribal Governments Form and Instruction	New
227694	SCSEP Grantees, Private Sector Form and Instruction	New
227693	SCSEP Grantees, State, Local or Tribal Governments Form and Instruction	New
227692	REO Youth & Adult Grantees, Private Sector Form and Instruction	New
227691	REO Youth & Adult Grantees, State, Local or Tribal Governments Form and Instruction	New
227689	NFJP Grantees, Private Sector Form and Instruction	New
227688	NFJP Grantees, State, Local or Tribal Governments Form and Instruction	New
227687	H-1B Grantees, Private Sector Form and Instruction	New
227686	H-1B Grantees, State, Local or Tribal Governments Form and Instruction	New
227685	DWG Grantees, Private Sector Form and Instruction	New
227299	DWG Grantees, State, Local or Tribal Governments Form and Instruction	New
211730	SCSEP Grantees, State, Local, or Tribal Government Other-SCSEP DV Handbook	Removed
211729	SCSEP Grantees, Private Sector Other-SCSEP DV Handbook	Removed
211728	NFJP Grantees, State, Local or Tribal Governments Other-NFJP DV Handbook	Removed
182386	NFJP Grantees, private sector Other-NFJP Validation Handbook	Removed
13312	Employment and Training Data Validation for WIA Title 1B, Wagner-Peyser, and TAA Programs Other-DRVS Labor Exchange Users Guide	Removed

ICR Details

OMB Control No: 1205-0448	ICR Reference No: 201706-1205-004
Status: Active	Previous ICR Reference No: 201312-1205-005
Agency/Subagency: DOL/ETA	Agency Tracking No:
Title: Workforce Innovation and Opportunity Act Joint Quarterly Narrative Progress Report
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved with change	Conclusion Date: 05/09/2018
	Date Received in OIRA: 07/27/2017
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	05/31/2021	36 Months From Approved	05/31/2018
Responses	3,288	0	716
Time Burden (Hours)	41,420	0	62,174
Cost Burden (Dollars)	0	0	0

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Abstract: This information collection includes data validation for the Senior Community Service Employment Program (SCSEP), and a streamlined quarterly narrative report template to support the 1) reporting, 2) recordkeeping, and 3) program evaluation requirements for the following grant programs: National Dislocated Worker Grants (DWG), H-1B grant programs (started July 1, 2016 or later), National Farmworker Jobs Program (NFJP), Reentry Employment Opportunities (REO) youth and adult grant programs, SCSEP, and YouthBuild (YB). This information collection does not increase the burden on grantees. SCSEP data validation assesses the accuracy of data collected and reported to ETA on program activities and outcomes. The accuracy and reliability of program reports submitted by states and grantees using federal funds are fundamental elements of good public administration, and are necessary tools for maintaining and demonstrating system integrity. The data validation requirement for employment and training programs strengthens the workforce system by ensuring that accurate and reliable information on program activities and outcomes is available. The WIOA Joint Quarterly Narrative Performance Report provides a detailed account of program activities, accomplishments, and progress toward performance outcomes during the quarter. It also provides information on grant challenges and timeline progress, as well as the opportunity to share success stories. Grantees currently provide quarterly narrative reports through ETA-provided, Web-based management systems that already exist and are currently in use by the grantees, or by email to Federal Project Officers where such systems do not exist. Additionally, the use of standardized narrative reports supports Workforce Innovation and Opportunity Act (WIOA) implementation and assists in identifying areas of technical assistance need consistently across the discretionary programs that are reporting on WIOA performance indicators. The use of a consistent narrative template furthers the goals of WIOA around system alignment and consistency of reporting, which helps to improve the quality of performance information that is received by ETA.

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Authorizing Statute(s): US Code: 29 USC 3101 Name of Law: Workforce Innovation and Opportunity Act
   US Code: 42 USC 3056a(f)(3) and (4) Name of Law: Older Americans Act
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	81 FR 91200	12/16/2016
30-day Notice:	Federal Register Citation:	Citation Date:
	82 FR 34979	07/27/2017
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 14

IC Title	Form No.	Form Name
REO Youth & Adult Grantees, State, Local or Tribal Governments	ETA-9179	Joint Quarterly Narrative Performance Report Template
NFJP Grantees, State, Local or Tribal Governments
DWG Grantees, State, Local or Tribal Governments	ETA-9179	Joint Quarterly Narrative Performance Report Template
Employment and Training Data Validation for WIA Title 1B, Wagner-Peyser, and TAA Programs
NFJP Grantees, private sector
H-1B Grantees, Private Sector	ETA-9179	Joint Quarterly Narrative Performance Report Template
NFJP Grantees, State, Local or Tribal Governments	ETA-9179	Joint Quarterly Narrative Performance Report Template
SCSEP Grantees, State, Local or Tribal Governments	ETA-9179	Joint Quarterly Narrative Performance Report Template
NFJP Grantees, Private Sector	ETA-9179	Joint Quarterly Narrative Performance Report Template
YB Grantees, State, Local or Tribal Governments	ETA-9179	Joint Quarterly Narrative Performance Report Template
DWG Grantees, Private Sector	ETA-9179	Joint Quarterly Narrative Performance Report Template
H-1B Grantees, State, Local or Tribal Governments	ETA-9179	Joint Quarterly Narrative Performance Report Template
REO Youth & Adult Grantees, Private Sector	ETA-9179	Joint Quarterly Narrative Performance Report Template
SCSEP Grantees, Private Sector	ETA-9179	Joint Quarterly Narrative Performance Report Template
YB Grantees, Private Sector	ETA-9179	Joint Quarterly Narrative Performance Report Template
Data Validation - SCSEP Grantees, State, Local, or Tribal Government	ETA-9179	Joint Quarterly Narrative Performance Report Template
Data Validation - SCSEP Grantees, Private Sector	ETA-9179	Joint Quarterly Narrative Performance Report Template
SCSEP Grantees, State, Local, or Tribal Government
SCSEP Grantees, Private Sector

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	3,288	716	0	2,868	-296	0
Annual Time Burden (Hours)	41,420	62,174	0	-8,766	-11,988	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: There are no program changes from the previously approved SCSEP data validation. For the WIOA Joint Quarterly Narrative Performance Report, this revision reflects the use of a new information collection tool to allow for the necessary collection of information under WIOA. The burden described above reflects the associated hours and costs for the implementation of the new reporting tool. This revised ICR significantly reduces the burden hours for this approval by simplifying the reporting requirements to a narrative report format. 41,420 Total Annual Burden Hours, from 62,174 under the previous ICR which is a reduction of 20,754 hours. More intensive data validation is now being provided through the WIOA performance reporting system, the Workforce Integrated Performance System (WIPS), eliminating the need for the intensive collection previously required under the Workforce Investment Act. This simplified report only requires the reporting of qualitative information on the programs’ efforts, challenges, and outcomes.

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Annual Cost to Federal Government: $156,429

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 07/27/2017

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