Medical History and Examination for Foreign Service

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Form DS-1622 Medical History and Examination for Foreign Service	Form and Instruction	Modified	Available
FINAL - 1405-0068 (DS 1622 and 1843) SUPPORTING STATEMENT.docx	Supporting Statement A	Uploaded 2017-06-20	Available
Legal Authorities 1405-0068.docx	Supplementary Document	Uploaded 2017-06-20	Repair queued

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
14884	Medical History and Examination for Foreign Service	Form and Instruction	Modified

ICR Details

OMB Control No: 1405-0068	ICR Reference No: 201706-1405-001
Status: Historical Active	Previous ICR Reference No: 201603-1405-001
Agency/Subagency: STATE/AFA	Agency Tracking No:
Title: Medical History and Examination for Foreign Service
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 08/01/2017
	Date Received in OIRA: 06/20/2017
Terms of Clearance:

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	08/31/2020	36 Months From Approved	07/31/2017
Responses	7,814	0	23,245
Time Burden (Hours)	7,814	0	23,245
Cost Burden (Dollars)	0	0	0

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Abstract: The documents are necessary to the Foreign Service Act of 1980, as amended (22 U.S.C. 4084, 3901, 3984). They are used to document results of the Foreign Service Medical History and Examination for preemployment decisions. Every person who has been given a conditional offer of employment for Foreign Service with the Department of State (DOS) must be healthy and able to travel to post of assignment worldwide. Those who are not able to travel and serve world wide are not hired. Without these forms, DOS would not have a consistent and fair means to document that each new employee meets the medial criteria for world wide employment in the Foreign Service and family health care needs be met at overseas posts.

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Authorizing Statute(s): PL: Pub.L. 110 - 233 122 Name of Law: Genetic Information Nondiscrimination Act of 2008
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	82 FR 15266	03/27/2017
30-day Notice:	Federal Register Citation:	Citation Date:
	82 FR 27942	06/19/2017
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

table that charts list of burden

IC Title	Form No.	Form Name
Medical History and Examination for Foreign Service	DS-1622 , DS-1843	Medical History and Examination for Foreign Service (For Children 11 Years and Under) ,   Medical History and Examination for Foreign Service (For Individuals Age 12 and Over)

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	7,814	23,245	0	-15,431	0	0
Annual Time Burden (Hours)	7,814	23,245	0	-15,431	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Changing Forms

Short Statement: Decrease in program burden due to use of simplified medical clearance update form DS-3057, once initial medical exam completed. The improved data collection of the Office of Medical Clearances is also reflected in the actual numbers of respondents annually versus an estimated number used previously.

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Annual Cost to Federal Government: $126,039

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 06/20/2017

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